VISION: We will be a vibrant, dependable and clean city where services are delivered innovatively and effectively.

MISSION: To provide effective operations of the city through collaboration of members, management and staff.

PROPERTY & SAFETY COMMITTEE MEETING

City Hall

Hamilton

Dear Members:

There will be a meeting of the Property & Safety Committee of the Corporation of Hamilton on Thursday 20 October 2016 at 2:00pm to consider the following:

A G E N D A

  1. Confirmation of Notice
  1. Role of the Chairman
  1. Open Meeting
  1. Apologies
  1. Public Participation/Presentation:

There is no public participation/presentation.

  1. Correspondence:

There is no correspondence.

  1. Minutes of Previous Property & SafetyCommittee Meeting dated 22 September2016
  1. Matters arising from the Previous Property & Safety Committee Meeting dated 22 September 2016:

(i)Suggested wording for the new lease for the Chamber of Commerce (CoC) to be provided for the the next Property & Safety Committee meeting – deferred from meeting dated 22 September 2016. (Secretary)

(ii)Forward an invite to Councillor Edwards regarding the City Arts Festival. (Thomas

Lightbourne)

(iii)Negotiate or ascertain what costs are involved in terms of a sale of the property

regarding the expansion of Beacon House, what they are willing to accept and willing to pay. The City Engineer to bring that information to the next Property & Safety Committee meeting in October.(City Engineer)

(iv)Thoroughly review the documentation as it relates to the Terms and Conditions of the

Rental/Usage of City Hall Grounds and to bring any feedback to the next Property & Safety meeting in October.(Property & Safety Committee)

(v)Check with Tamara Bradshaw regarding invites to the Council for the City Arts Festival.

(Thomas Lightbourne)

(vi)Provide a monthly calendar of events for the Council. (Thomas Lightbourne)

  1. Status Update:

(i)Events

  1. Recommendations for Review:

Recommendation: Request from the Bermuda Diabetes Association (BDA) and the

Bermuda Society for the Blind (BSFB) re: Transfer of ownership from the CoH for theimmediate surrounding extents of the land at Beacon House (for expansion of the Beacon House)

Recommendation: Proposed revisions to the Rental Agreement for events on the

grounds ofCity Hall. (The Event Project Manager has completed the outline and is waiting for John Waddell to put together four (4) turnkey packages.)

Recommendation: Planning Application PO442/11, Horsehoe Trust, 73 Reid Street. (Approved - no objections from the Property & Safety Committee.)

  1. Any Other Business:

(i)Update - Request from BEDC re: Vendor Village

(ii)Possible Undergrounding of Canal Road – CoH Permission Letter

  1. Motion to Move to Restricted Session
  1. Minutes of Previous Property & Safety Committee Meeting dated 18 August

2016(Restricted Session)

  1. Matters arising from the Previous Property & Safety Committee Meeting dated

18 August 2016 (Restricted Session)

There are no matters arising.

  1. Recommendations for Review:

Recommendation: That the Board approve the proposal for Pier 6 for a maximum of three (3) years with an option to renew for another two (2) years with a CPI on any renewals. The lease to commence effective 1 November 2016. (Approved in Corporation Board meeting dated 5 October 2016)

  1. Any Other Business

Ed Benevides, Secretary & COO ____________

Signature

Date:______October 17, 2016______