The Common Council for the City of Faith, South Dakota met in regular session on March 9, 2004 at 3:00 P.M. in the Community Room of the Community Center. Mayor Haines called the meeting to order, called roll call, and led the Pledge of Allegiance.
Council members present: Stocklin, Inghram, Walker, Murray and Varland.
Council members absent: Harper.
Others in attendance were: Deb Gropper, Cindy Clark, Arlen and Cindy Frankfurth, Tim Hammel, Paul Delbridge, Scott Norberg, Max Schochenmaier, Robin Jones, and Shane Ayres.
Inghram made motion, seconded by Varland to approve the agenda. Motion carried.
Inghram made motion, seconded by Stocklin to approve the minutes from the February 17th and 19th , 2004 meetings with the following correction: Delete section “Community Center Open House” from the February 17, 2004 minutes. Motion carried.
CLAIMS APPROVED:
The following claims were presented and read:
Farmers State Bank / SS & Withholding / $ 3,943.62Albright Construction / General Construction Community Bldg / $ 21,000.00
Missouri River Energy Services / Power, Member Dues & Supp. Power / $ 15,284.38
Fiber Ring Revenue- Pooling Association / Special Access / $ 3,074.00
Express Communications, Inc. / Access Expense / $ 2,091.71
LECA / Interim Settlement / $ 103.00
Combined Insurance / Supplemental Insurance / $ 211.48
Lemmon Propane / Community Bldg Plumbing / $ 9,620.00
Architectural Concepts / Architectural Services / $ 12,997.20
South Dakota State Treasurer / Sales Tax / $ 3,750.20
Department of Revenue - Remittance Center / Drivers Licensing / $ 6.00
Meade County Register of Deeds / Filing Fee for Corrective Plat & Resolution / $ 20.00
Gordies Farm Service / Two Laptops & Office XP / $ 2,850.00
John Rhoden / Gravel / $ 360.00
Farmers State Bank / Federal Excise Tax / $ 385.81
Farmers State Bank / SS & Withholding / $ 758.80
AFLAC / Cancer & Accident Insurance / $ 302.86
American Medical Security / Dental Insurance / $ 410.35
DakotaCare / Health Insurance / $ 3,060.05
Black Hills Chemical Company / Janitor Supplies / $ 76.20
Cellular One / Ambulance Phone / $ 29.50
City of Faith / Utilities / $ 6,364.76
DakotaCare Flex Funding / Flex Funding Fee / $ 200.00
Frito Lay, Inc. / Food For Sale / $ 25.36
Heartland Waste Management, Inc. / Hauling Garbage / $ 2,215.00
Jerome Beverage / Beer / $ 1,163.80
Johnson Western Wholesale / Liquor / $ 3,275.68
Midwest Coca-Cola Bottling Co. / Pop / $ 23.60
Northwest Distributing Co. / Beer / $ 5,288.07
S & S Roadrunner Sales Co. / Food For Sale / $ 37.50
SD Retirement System / Retirement Plan / $ 3,472.78
Servall Towel & Linen Supply / Mats, Fresheners & Cleaning Towels / $ 47.73
Sodak Distributing Co. / Liquor / $ 729.44
Tri County Water Association / Water / $ 4,768.50
Visa / Amb Gas & Speaker & Microphone / $ 1,299.46
Postmaster / Stamps / $ 60.00
Capital $ense Consulting / Grant Writing / $ 5,000.00
Stocklin made motion, seconded by Walker to approve all claims as presented. Motion carried.
ORDINANCES & RESOLUTIONS
Council member Inghram introduced the following resolution and moved for its adoption:
Community Development Block Grant
CDBG Application Resolution
Resolution Number 03-09-04-01
WHEREAS, the City of Faith, has identified the need to apply for a Community Development Block Grant (CDBG) to provide a multipurpose community center; and,
WHEREAS, the City of Faith expects to complete the proposed $810,000 project with the assistance of CDBG Program funds in the amount of $175,000; and,
WHEREAS, the City of Faith is eligible for federal assistance for the proposed project as it is a city eligible under the Small Cities Program; and,
WHEREAS, with the submission of the CDBG Application, the City of Faith assures and certifies that all CDBG Program requirements will be fulfilled;
THEREFORE, BE IT RESOLVED that the City of Faiths’ Council President be authorized to execute the CDBG Application and any and all amendments thereto and execute any and all contract documents pertaining to the project.
Seconded by Stocklin. Motion carried.
Council member Inghram introduced the following resolution and moved for its adoption:
Community Development Block Grant
Environmental Certifying Officer
Resolution Number 03-09-04-02
WHEREAS, the City of Faith, is a recipient of a Community Development Block Grant from the U.S Department of Housing and Urban Development as administered by the State of South Dakota, and;
WHEREAS, the City of Faith is required to designate an environmental certifying officer for the purpose of signing required environmental documents pertaining to this grant,
THEREFORE, BE IT RESOLVED that Shane Ayres, City Finance Officer, for the City of Faith be hereby designated as the City’s environmental certifying officer for the purpose of signing correspondence and other required documents and forms
Seconded by Varland. Motion carried.
QUOTES:
2002-2003 Audit:
Ayres received a quote for an audit of years ending December 31, 2002 and 2003 from Ketel Thorstenson, LLP, not to exceed $9,950.00. Council would like another quote for next meeting to compare.
OTHER MATTERS DISCUSSED:
Community Development and Housing Needs Assessment:
Stocklin made motion, seconded by Murray to adopt the following community development and housing needs assessment. Motion carried.
COUMMUNITY DEVELOPMENT and HOUSING NEEDS ASSESSMENT
for the
CITY OF FAITH
Community Development and Housing Needs of Low and Moderate Income Persons of the City of Faith:
1). Review and enforce established state and city codes to ensure a minimum standard for housing units.
2). Investigate possible methods to decrease the number of substandard housing units in the city.
3). Encourage the development of permanent low income housing units through non-profit and for profit entities.
4). Encourage the development of additional transitional units for those recently locating in the city who are unable to secure adequate housing.
5). Attempt to locate and secure employers that pay salaries above the minimum wage in order to provide sufficient incomes to support minimal housing needs.
Planned or Potential Activities to Address Community Development and Housing Needs of the City of Faith:
1). Review existing planning documents to ensure compatibility with other governmental requirements to ensure compatibility in the development of supporting infrastructure.
2). Educate both the developers and the governing bodies of the needs for community development and housing and identify roadblocks that exist in meeting those needs.
3). Address the possibility of bringing together multiple organizations within the city to address the needs of community development and housing.
4). Investigate possible funding sources to construct both temporary and permanent housing for both low income and non low income persons within the city.
5). Encourage citywide developers to apply for funding through Rural Development, South Dakota Housing Authority and the U.S. Department of Housing and Urban Development.
Park:
Cindy Clark addressed the Council in regards to park beautification. She inquired about getting water available to the Northwest corner of the City Park. Mayor Haines will have the City guys take care of getting water to that corner. Also, she inquired about who is responsible for providing water to the mall corner since when she waters, the hose gets run over by cars through the mall parking lot. Mayor Haines relayed that the mall is responsible for their water faucets. Murray will talk to Donn Dupper about another solution for watering at the mall corner.
Fall Carnival:
Deb Gropper from the American Legion Auxiliary informed that the last Fall Carnival brought in 215 people. Last year, the City donated money to the carnival. She informed that the total cost of putting on the carnival including in kind donations was $2,123.04. She would like the Council to consider donated $500.00 to this year’s carnival. Inghram made motion, seconded by Murray to give $500.00 from the Community Development Fund to this year’s Fall Carnival. Walker – no. Motion carried.
2003 Financial Statements:
Ayres handed out financial statements for the year ending December 31, 2003. Council will review these and discuss them at the next meeting.
Stock Show:
Mayor Haines informed that he is not in favor of deeding over the fairgrounds land to the Faith Stock Show & Rodeo. He believes a new lease agreement would work just fine. Council discussed items such as insurance costs and responsibility of repairs. Mayor Haines would like the two committees to meet again on Monday at 5:00 P.M. next week to work on an agreement. Varland concurred.
Ambulance – Chief Frankfurth:
Chief Frankfurth would like some additional EMTs approved. Murray made motion, seconded by Varland to approve adding the following to the Faith Ambulance Service upon all necessary paperwork filed in the office: EMT- I’s Sheri Spring and Nellie Isaacs, EMT’s Margaret Gage, Carla Stambach, Amy Linn, and Janelle Serr. Motion carried.
He informed that the Ambulance Service will be receiving a new Life Pak 500 through the State at no cost. Also, he will be putting on an EVOC course on March 26th at 7:00 P.M. It is about a two-hour course and the driving portion will be held on Saturday morning the 27th. There had been three individuals who had taken the last EVOC course, but have not taken the driving portion.
He has also talked to Bob Graff at the State Health Department and has verified that there is a hardship clause that Faith could use which would allow the service to run with one EMT and one driver. Chief Frankfurth explained that this would only happen as a last resort. Currently, the schedule for March is covered with three attendants with the exception of two days; however, both days have two EMTs scheduled.
Executive Session – Personnel:
Walker made motion, seconded by Inghram to retire to executive session at 3:45 P.M. Motion carried.
Walker made motion, seconded by Stocklin to return to regular session at 4:05 P.M. Motion carried.
Walker made motion, seconded by Stocklin to pay Chief Frankfurth at a rate of $7.00 per hour for the extra hours he puts in on the ambulance service until the committee can make a permanent decision. Motion carried.
Shawn Peterson – EMT-I:
Ms. Peterson has all her paperwork filed in the Finance Office indicating that she is approved as an EMT-I. Varland made motion, seconded by Murray to approve Shawn Peterson at EMT-I status to the Faith Ambulance. Motion carried.
Scott Norberg/ Max Schochenmaier:
Mr. Norberg reviewed three schemes for the use of the property East of the Community Building. He informed that the site is a hot topic for the placement of a new school. He reviewed parking layouts with the Council. Discussion was held on the close proximity to the highway, utility and earthwork involved, and possible problems with issuing alcoholic beverage licenses on the community center property. Mr. Norberg would like the building committee to get back together and discuss some of these issues.
Mayor Haines presented the Council with a veto with written objections on the following motion:
Stocklin made motion, seconded by Walker to approve the change order of $5,607.85 for Albright Construction. Inghram – no. Motion carried.
There was no opposition to the veto.
Ms. Schochenmaier informed that the CDBG application has been written and will be turned in shortly.
Other Business:
Murray relayed that Donn Dupper has found a loader which would be an upgrade from what the City currently has for $11,750.00. It has good tires and new hoses, but needs painted. Inghram made motion, seconded by Murray to purchase the loader. Motion carried.
Stocklin make motion, seconded by Walker to adjourn. Motion carried.
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Shane Ayres, Finance OfficerGlen Haines, Mayor