KEEP THIS PAGE FOR YOUR OWN REFERENCE AND INFORMATION
2016-2017Facility Use Policy
PleaseREAD and keep this sheet for your own information. By reserving space in our facilities, you agree to abide by our policy. If you have questions, call the church office, 242-2585.
The primary purpose for the building is to provide a place for worship, fellowship, ministry, education and growth for the SuntreeUnitedMethodistChurch community. The Facility Coordinator keeps the master calendar of all activities in order to avoid conflict.
We believe that our buildings are tools to be used for our mission to invite seekers to follow Jesus. Our church’s vision is to be followers of Jesus who love God, love each other, and love our neighbors in extraordinary ways. This vision helps us establish our guidelines. The purpose of these guidelines is to provide a framework in which the church and community can most effectively use the facilities.
- All facility use is at the discretion of the church. We reserve the right to relocate your group or inform you that the facility is not available if there is a conflict.
- All setup requests are subject to custodial availability.
- Facilities are not available on church holidays.
- All events must end by 9 p.m.
- There will be no smoking in the buildings.
- There will be no alcoholic beverages served in the building.
- No items are to be moved or removed from premises without prior approval.
- Regular facility hours are from 8a.m. until 9 p.m.
- Any group who abuses these guidelines will be denied further use of the building.
Please note the following important points:
Any event at which donations or love offerings will be taken or at which tickets or products will be sold is considered a fund-raiser and must be approved by the SUMC Finance Committee. Fund-raiser approval forms are available in the church office. The Finance Committee meetings are the 3rd Tuesday of each month. Bookings will be not be taken until Finance Committee Approval is received. Forms are available in the church office. Email AJ Bovio or Patricia Ryan for more information about Finance Committee requirements.
Established meetings and ministry needs such as, worship, funerals, weddings, Bible studies, choir and church-wide activities will take priority. No event other than major church functions will be scheduled beyond the current “year” — that is, September of the current year to August of the next year. Request processing and response will take a minimum of 1 calendar week; perhaps longer.
We reserve the right to relocate any meeting if church needs so require, and church events such as funerals and memorials will always take precedence over other scheduled activities.
Please take note of holiday schedule on the attached letter.
USE OF KITCHEN
If you need to use the kitchen for your event, please request it in addition to the room where your event will take place.
By requesting use of the kitchen, you agree to abide by kitchen procedures. Please read and follow posted directions located in the kitchen to use coffeemaker, dishwasher, mixer, ovens, etc.
Failure to leave the kitchen clean may mean you will not be allowed to use it in future.
- All leftover food is to be removed and is the responsibility of the group using the facility.
- Wash all dishcloths, towels, rags, aprons and return within 24 hours.
- Sign out tablecloths at the front desk and returned laundered and folded within 24 hours.
The building may be made available to approved community groups whose purpose does not conflict with the Social Principles of the UMC. Permission for use by such groups will be granted and scheduled by the Facility Coordinator. Use of the buildings is subject to the following charges for use of up to 4 hours. We may charge you for use of air conditioning if it will not otherwise be on, or for custodial efforts beyond that covered by the fee listed.
Minimum fee:$50
SanctuaryOnly reserved with special approval
Worship Center $400
Classrooms (small)$50
Classrooms (large)$100
Assembly Hall/Meeting Hall$200
Dining Room$200
Kitchen $100
Minimum Set-up Fee$50 for single classrooms, $200 for worship center
Setup details must be provided at time of confirmation or will not be on our custodial staff calendar. We do not guarantee that your setup requests will be honored.
Arrangements for the following must be made separately by you, not made via the Facility Use Request Form:
- SOUND/VIDEO TECHS MUST BE ARRANGED FOR BY THE REQUESTOR. APPROVED SOUND TECH MUST BE HIRED OR WE CANNOT HONOR YOUR FACILITY REQUEST.
- To schedule sound/video techs, contact Ed Dunne 576-4965. Sound techs are not scheduled through this form.
- CHILD CARE MUST BE ARRANGED FOR BY THE REQUESTOR. To schedule child care workers, contact Dori von Lunen in the Nursery. Ex. 1209 or 242-9925.
Please check the list of church holidays, as your group will not be able to use our facility on those dates. You are not booked until you receive an email confirmation from the Facilities Scheduler. Please be kind enough to notify us if your event is changed or cancelled.Please do not plan to hold classes or events during church services (except for Sunday School classes) or on days when the church facility is closed.
Church Facility
Closed or
Otherwise unavailable: / Holidays 2017 (Subject to change)
Jan.2 – New Year’s Day(day after)
Jan. 16 – MLK Birthday
Feb. 20 – Presidents Day
April 17 – Monday after Easter
May 29 – Memorial Day
July4 – Independence Day
Sept. 4 – Labor Day / During Services
Dec. 25 -- Christmas Dayservices
March 1 – Ash Wednesday service 2017
April 9-17 – Holy Week 2017
Church facility closed: (2016)
Sept. 5, Nov. 11, Nov. 24 & 25
Dec. 25 & 26
10/31/2018