Functional Area: Time Management / Display Absences for Exempt Employees (CAT3)
Purpose
Use this procedure toview absences entered into the Cross Application Time Sheet (CATS) for an exempt employee.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
- SAP Easy Access Salary Leave Administrator (or Salary Leave Supervisor)CAT3 - Time Sheet:Display Times
CAT3
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
- Business Warehouse (BW) report is also available: Salary Absence.
- You can only view and change data for personnel in organizational units that you are authorized to maintain.
Work Instruction
Functional Area: Time Management / Display Absences for Exempt Employees (CAT3)
Procedure
1. / Start the transaction using the menu path or transaction code.
Time Sheet: Initial Screen
2. / Perform one of the following:
If You Want To / Go To
Display absences for a single employee / Step 3
Display absences for multiple employees / Step 13
Exit this transaction / Step 25
/ The screen layout defaults based on the last profile entered, but can be changed.
Time Sheet: Initial Screen
3. / As required, complete/review the following fields:
Field / R/O/C / Description
Data Entry Profile / Required /
Example:
4. / Click matchcode icon .
Data Entry Profile (1) 8 Entries found
5. / Double-click UC_SAL2 label .
Time Sheet: Initial Screen
6. / Press "Return".
Time Sheet: Initial Screen
7. / As required, complete/review the following fields:
Field / R/O/C / Description
Personnel Number / Required / Unique employee identification number
Example:
651
8. / Click .
Time Sheet: Initial Screen (2)
9. / As required, complete/review the following fields:
Field / R/O/C / Description
Key date / Required / Selection date for a transaction; When executing a program, the date at which data is valued
Example:
09/14/2006
By accepting default date, you will be able to display absences for the current month.
10. / Click .
Time Sheet: Data Entry View
11. / Review the displayed information.
/ If you want to go to the previous month click or click to go to the next month.
12. / Go to Step 25.
13. / As required, complete/review the following fields:
Field / R/O/C / Description
Data Entry Profile / Required / Code used to identify the profile used to enter time data; This profile determines the method of entry and the layout of the data entry screen.
Example:
UC_SAL2 (UC Salary Multiple Time Entry)
Key date / Required / Selection date for a transaction; When executing a program, the date at which data is valued
Example:
09/14/2006
By accepting default date, you will be able to display absences for the current month.
/ You do not need to enter an employee’s Personnel Number on this screen.
14. / Click .
Time Sheet: Initial Screen (3)
15. / Click .
Personnel Number Selection for Fast Data Entry
16. / Perform one of the following:
If You Want To Select / Then / Go To
Specific employees or organizational units / Click to the right of the Personnel Number field. / Step 17
Specific organizational unit / Click in the Organizational unit field. / Step 20
Everyone you have structural authorization to select / Click . / Step 22
Multiple Selection for Personnel Number
17. / Enter the personnel number for each employee that you want to enter time data for.
/ The functionality is used to select a grouping of employees.
18. / Click .
Multiple Selection for Personnel Number (2)
19. / Click .
Personnel Number Selection for Fast Data Entry (2)
20. / As required, complete/review the following fields:
Field / R/O/C / Description
Organizational unit / Optional / Various units in the institution that are usually structured according to task and function (e.g. Department, College)
Example:
Human Resources
21. / Click .
Time Sheet: Initial Screen (4)
22. / Click((Select All Persons).
23. / Click .
Time Sheet: Data Entry View (2)
24. / Review the displayed information.
25. / Click until you return to the SAP Easy Access screen.
26. / You have completed this transaction.
9/29/2017
Ver: / 02_PT_CAT3_Disp Abs for Exem Emp_PT1_2.2.udc
© University of Cincinnati / 1/16
Work Instruction
Functional Area: Time Management / Display Absences for Exempt Employees (CAT3)
Result
You have successfully displayed the absences recorded in CATS for one or more exempt employees.
Comments
None
9/29/2017
Ver: / 02_PT_CAT3_Disp Abs for Exem Emp_PT1_2.2.udc
© University of Cincinnati / 1/16