MINUTES

The Board of Aldermen of the City of Springhill, Louisiana met in regular session in the Council Chambers at Springhill City Hall on Monday, July 11, 2016 at 5:00 P.M. with Mayor Carroll Breauxpresiding.

PRESENT:D. Nicole Frazier,Ross Fleming,and Adam Harris, Aldermen.

ABSENT:Dennis Smith and Ronnie Dees.

Stuart McMahen, City Attorney,opened the meeting with prayer.

Carroll Breaux, Mayor, led the Pledge of Allegiance.

MOTION was made by D. Nicole Frazier, seconded by Adam Harris, to approve the minutes of the last regular meeting held on June 13, 2016.

MOTION CARRIED.

PUBLIC COMMENT: None.

MOTION was made by Ross Fleming, seconded by D. Nicole Frazier, to authorize the Mayor to enter into a cooperative endeavor agreement with the Webster Parish School Board for the use of the city property on the south end of the football stadium as a pole vault area.

MOTION CARRIED.

MOTION was made by D. Nicole Frazier, seconded by Adam Harris, to authorize the Mayor to sign an engagement letter with the CPA Firm of Cook & Morehart for the Audit FYE 6/30/16.

MOTION CARRIED.

Mayor Breaux presented to the Council an Income, Expense, & Debt Repayment Worksheet that was initiated at the time the loan was obtained from USDA to begin the Water System Improvements Phase I Project. The current water and sewer rates are at the fiscal year 2012 level. Mayor Breaux suggested the Council consider adjusting the rate schedule.

MOTION was made by Adam Harris, seconded by D. Nicole Frazier, to adjust the rates to the fiscal year 2016 schedule.

MOTION CARRIED.

An Ordinance entitled “2Hour Parking Limitation on Main Street and 1st Street” was presented for introduction.

MOTION was made by D. Nicole Frazier to introduce said Ordinance.

Mayor Breaux skipped over the next agenda item awarding the CWEF Grant and stated that we would return to it later.

Police Chief Will Lynd made a recommendation to the Council to add Al Jarrell and Jim Baugh to the Springhill Police Reserve Officers.

MOTION was made by Adam Harris, seconded by D. Nicole Frazier, to accept the Police Chief’s recommendation.

MOTION CARRIED.

Mayor Breaux returned to the 2014-2015 CWEF Grant agenda item asking that the Council amend the agenda item to award the grant to the lowest bidder due to a misunderstanding with the Public Works Director over the quote from Pulley Construction in the amount of $64,500.00 that did not come in as the lowest.

MOTION was made by Ross Fleming, seconded by D. Nicole Frazier, to accept the Mayor’s recommendation to amend the agenda to award the 2014-2015 CWEF Grant to the lowest bidder.

MOTION CARRIED.

Mayor Breaux then stated that there were three quotes obtained from TGS Contractors, Bayou Country Contractors, and Pulley Construction. The lowest quote came from TGS Contractors in the amount of $54,500.00.00

MOTION was made by Adam Harris, seconded by D. Nicole Frazier, to authorize the Mayor, to accept the quote from TGS Contractors in the amount of $54,500.00 for the 2014-2015 CWEF Grant.

MOTION CARRIED.

MOTION was made by D. Nicole Frazier, seconded by Adam Harris, to pay the bills for June 2016 totaling $132,709.95.

MOTION CARRIED.

There being no further business, the meeting was adjourned.

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Shelli Malone, City Clerk Carroll Breaux, Mayor