South Lyon Bands Website Content Governance Document

South Lyon Bands Website Content Governance Document

Purpose

Establish and manage the content for the South Lyon High School Bands Website.

Scope

Pertains only to the SLHS Bands and Guard Website: www.slhsbands.webs.com

Website Goal

Exist as a common hub where students and parents can get all necessary information pertaining to the South Lyon High School Bands and Guard.

Governance team

The purpose of the governance team is to monitor the site for quality, ensure up to date content, and make any necessary policy decisions. The Governance team will also be responsible for appointing content authors.

Members: All SLPBA Board Members, SLHS Band Director, SLHS Band Coordinator

Governance Maintenance

Any changes to the governance policies and procedures will be done by and through the consensus of the Governance Team.

General Site Content Management Procedures

Webmaster: The webmaster will control general look and feel, page maintenance, security, and deal with any technical issues pertaining to the site.

Content will be managed in a “distributed” workprocess. The spirit of this model is to not place the burden of content generation or publishing on any one individual, yet still maintain content quality. Different areas of the site will be maintained by appointed members of the Board, Governance Team, Committee’s, Parents and students.

The appointed authors will have the necessary security to update site content. Type, frequency, duration, etc, is displayed in the following content management table.

Security

The site will generally be open to the public. Several areas will be protected and will require the user to sign up as a “member” of the site to see the content. The Governance Team has the right to remove any member for any reason.

South Lyon Bands Website Content Governance Document

Content Type/Area / Creation/Author / Content Approval / Content Publisher / Content Location / Content Frequency / Security / Content Life/Duration
General Membership Meeting Minutes / Secretary / Approved at Board Meetings / File sent to webmaster. / Link from Booster home in protected area. / After each Board meeting. / Members only / 1 year plus current
By Laws / By-Law Committee / Board / File sent to webmaster. / Link from Booster home in protected area. / After any content updates / Members only / Active content only
Calendar / Coordinator / N/A / Coordinator / Calendar / As soon as possible. / Public / No deletion of old items necessary.
Committee Information
(Fund Raising, Uniform, Food, Equipment, Props, etc.) / Committee Lead / N/A / Webmaster / Committee page / As needed / Public / Active as long as content current.
Contacts / Coordinator
Board / N/A / Coordinator
Board / Contacts / As needed / Public / Active as long as content current.
Events/Practices -Schedules/Directions/Info / Coordinator / Band Director / Coordinator / Events / As soon as possible / Public / Webmaster to archive annually.
Feedback Comments/Questions / Members / N/A / N/A / All areas / N/A / Members only / Active as long as site area active.
General Announcements / Band Director
Coordinator
Board / N/A / Band Director
Coordinator
Board / Announcements / As needed / Public / No deletion of old items necessary.
General Band Information / Band Director
Coordinator / Band Director / Band Director
Coordinator / Bands / As needed / Public / Active as long as content current.
Home Page content / Band Director
Coordinator
Board / N/A / Band Director
Coordinator
Board / Home / As needed / Public / Active as long as content current.
Important Links / Webmaster / N/A / Webmaster / Links / As needed / Public / Active as long as content current.
Photos / Photo Committee / N/A / Webmaster / Photos (actual photos on photobucket) / As needed / Members only / Maintain links to annual content.
Printable Forms / Any appointed author / Band Director,
Coordinator or
Committee lead. / File sent to webmaster / Links created from appropriate site location / As needed / Generally public, some may be members only / Active as long as content still valid.
Treasurer Reports / Treasurer / Approved at Board Meetings / File sent to webmaster. / Link from Booster home in protected area. / As reports are approved. / Members only / 1 year plus current