New Employee Orientation Procedure
The Human Resources/Program Director (HRPD) will oversee that all requisite new hire forms are completed and will establish a personnel file for all new employees. An orientation checklist will be utilized to ensure all areas are covered with the employee. The new employee will be provided a copy of the CIL’s Personnel Policies, Procedure Manual, Consumer Services Manual and Data Collection System Manual. The HRPD will oversee that the new employee reads and understands these manuals.
New Hire Forms and their disposition are as follows:
1.New Employee Orientation Checklist: Must be reviewed with employee, signed by employee and HRPD, copy made and given to employee and original placed in employee’s personnel jacket.
2.Job Description: To be reviewed with employee, signed by employee, copy made and given to employee and original placed in personnel jacket.
3.Salary Authorization: To be filled out by HRPD and Accountant, signed by Executive Director, employee and Accountant, and placed in personnel jacket.
4.New Hire Form: To be filled out by HRPD and accountant, signed by HRPD, employee and Executive Director and turned in to accountant who will utilize information needed for payroll records and who will then have it placed in personnel jacket.
5.W-4 Form: To be filled out by employee and turned in to the Accountant who will utilize the information for payroll records and place it in the personnel jacket.
6.Emergency Information Sheet: To be filled out by employee and placed in the personnel jacket.
7. Code of Ethics: To be read and signed by employee, copy made for employee and original placed in employee jacket.
8. Sexual Harassment brochure to be read and signed by employee, copy made for employee and original placed in employee jacket
9.Procedure Acknowledgement: To be read and signed by employee and HRPD and placed in personnel jacket after employee has had no less than two weeks and no more than 30 days to review personnel and procedure manuals.
10.I-9 forms: Verification of Eligibility To Work in The U.S. forms are completed and signed by the new employee. A copy is made of each document used to verify eligibility and the form is signed by the HRPD and placed in the I-9 form file which directly precedes the employees’ personnel files in the fire safe.