P.O. Box 44008 Madison, WI 53744-4008 Tel.- 608.848.1960 Fax- 608.848.9266 Web Site: http://www.ifmadison.org
Meeting Minutes
IFMA Executive Committee Meeting
Meeting of Tuesday, November 13, 2012
Location: TDS Telecom, 8401 Greenway Blvd., Telecom Conference Room, Middleton, WI
9:00 a.m. – 10:00 a.m.
Phone Attendees: Tom Riffle, Jennifer Hardebeck, Ron Rowe, Kyle Roux, Jim Zirbel
Attendees: Mike Schwartz, Nathan Hansen, Brett Wedekind, Patty Sweitzer,
Item #1: Call to Order
The meeting was called to order at 9:02 a.m. at TDS. Nathan, Ron and Bret approved the October meeting notes.
Item #2 Officer Reports
· Treasurer (Tom Riffle)
Tom indicated the financial should be all up to date. Tom and Cheryl worked on getting the reports updated. Mike and Patty approved the budget. Tom stated he wrote himself a check for $9.00 for stamps. This will appear on next month financial report.
· President (Mike Schwartz)
World Work Place – was great! Guy Kawasaki keynote speaker presented
“The Art of Innovation” inspiring companies to set new standards of excellence. There were a series of breakout sessions with an array of educational opportunities. The closing keynote Frank Abagnale is one of the most respected authorities on fraud prevention. His speech was riveting!
The social networking opportunities were plentiful. The Welcome Reception, the Foundation Gala and the awards banquet were great. This year the SE Milwaukee Chapter was recognized as the small chapter of the year.
Mike handed out 30 of the newly designed pin to various attendees. The other pins are reserved for the Madison Chapter membership. We need to discuss how these will be handed out.
HQ is looking for the WI Chapters to submit a presentation on our Tri-Chapter accord for the upcoming Facility Fusion in LA. Sun Bunker, Melissa, Mike and Kyle need to submit this by mid – December. Also noted, HQ has placed this accord on their website.
Note: Luncheon change to Cuna, 5810 Mineral Point Road, Madison. Mike and JR worked with Ashley from Eurest Catering and choose Lemon-Herb Chicken. The meeting will be held in rooms IC 2 and IC 3.
· Vice President (Kyle Roux)
World Workplace was a tremendous experience. There were many personal development opportunities, such as enhancing leadership skills, planning projects etc. The session From Manager to leader; what makes the top 2% successful presented by Linda Talley was outstanding.
Kyle reached out to Linda as a possible speaker for the 2013 Tri-Chapter event.
· Immediate Past President (Jim Zirbel)
Jim was sent via US Mail to his home a document from the IRS regarding the Madison Chapters 2010 tax return. The IRS stated we didn’t file a return. Jim believes IFMA Headquarters is responsible for handling this. Jim reached out to HQ and they will respond to us at which time will respond back to the IRS.
Next Executive Meeting – December 11th, 2012 at 3:00 p.m. Capital Brewery – The Holiday Party begins at 4:00 p.m.
· Lunch Bunch (JR Roethke)
Eurest Catering - CUNA this coming Tuesday, November 21st
JR is attempting to pull off the web site who has been attending the luncheon. JR would like to do this himself. Nathan can set him up or send him a spreadsheet. Nathan will send JR the spread sheet this time but will work with Apricot so JR can do it himself.
Yearly pre-payment luncheon notices should be sent out soon for 2013 soon. JR will talk with Robbie to understand what was done in the past.
· Member Squad (Roberta Montague & Emily Rowe)
Not in attendance. - they did conducted a new member event at the Egg and I on November 1st. Nine people were in attendance. It was a good time networking with each other, promoting the educational opportunities and encouraging people to get involved.
Another new member event may take place February 2013.
· Show and Go (Ron Rowe & Jon Schneider)
Jon Schneider is looking for a financial speaker for meeting. Tour will possible be some involvement with the Berbee Derby.
There next committee meeting – Nov. 29th at 5:30 p.m. Avenue Bar on East Washington
· Profession Development Task Force (Cindy Torsveidt, Brett Wedekind, Leah Samson-Samuel)
The Google calendar is up and running now. All committee members should contact Chelse will their updates.
The resume database is in place, we have not received any resumes as of yet. This should be populated shortly.
To clarify all events will be on the IFMA website not on the google calendar. The google calendar is only for team events.
BIM education session was held at UW Credit Union with nine in attendance.
FMP classes scheduled but venues have not been determined.
Feb. 27th = 28th – Leadership and Strategy
Apr. 24th – 25th – Operations and Maintenance
June 19th – 20th – Finance and Business
Aug. 14th – 15th – Project Management
Save the date email blast went out Monday November 12th for the 2013 Tri-Chapter event on May 10th
April 15th ends early bird registration
April 26th Registration closes
American Family Insurance event location
The next Tri-Chapter Committee meeting is scheduled December 6th.
· Sponsorship Task Force (Barb Milan & Lorelle Micklitz)
Not in attendance.
Mike updated the group – The Birdie Brigade and Sponsorship team held a conference call to determine if the groups could combine raising money efforts. They decided it would not be a good fit. The groups would like to stay independent.
Sponsorship packets are scheduled to be sent out by end of December.
News Crew (Jennifer Hardebeck)
Jenny will be out of the country for the first two weeks of December
Remember to get your stories in early!
Any submissions submitted must be in jpg format - no PDF’s.
Jim Zirbel stated that an article will be submitted to Interface Magazine featuring our own Matt Darga.
Are there any requirements for logo size? No, Jennifer said she can make it work.
· IFMA 2.0 (Dick Pearson & Nathan Hanson)
By the end of the week a rotating banner will appear on the right hand portion of the web site featuring all of our gold sponsors. It will be to the right of the calendar to fill out space better.
Our web site is working for getting our name out there, between our web site and Linkedin is working. Great news!
Mike noticed the web site needs to be cleaned up – remove old team names and change to new. All logos stay the same except for Education which is now Profession Development Task Force. Cindy and Brett are working on creating a new logo.
· Team PR (John Desens & Brian Hoffman)
Not in attendance – Reminder Discover IFMA schedule for March 7th
· Community Crew (Doug Sutter & Gene Post)
Not in attendance - No report
Mike reached out to Kyle and asked him to follow up with this team to see if their still engaged. Kyle will.
Birdie Brigade (Kim Keister)
Not in attendance - No report.
Any other comments;
Mike asked the group for their feedback regarding the Conference call.
“Brett thinks it’s great to offer this option”
“Ron Rowe said yes”
The group unamiously agreed and favor this conference call option.
Overall everyone is pleased with this offering.
Next executive meeting Capital Brewery December 11th at 3:00 p.m.
Old Business
None
The meeting was adjourned by Mike Schwartz at 9:50 a.m. with a second motion by Patty with a unanimous vote.
Respectfully Submitted:
Patty Sweitzer, Secretary
IFMA – MADISON MAKES YOUR BUILDING WORK