TRUSTEES/YOUTH/JUNIOR COMMITTEE MEETING MINUTES

DATE:28/03/2016TIME:19:00VENUE: Meadows

CHAIR:Paul VavangasRECORDER:Gareth Kemp

PRESENT:Emma Kemp, Sean Reynolds,Graham Ritchie, Gareth Kemp,Paul Vavangas,Steve Anderson, Diane Heath, Peter McCartin (late arrival).

APOLOGIES:Scott Munro, Dean Notton, John Keith, Matt Pearce, Jane Verity.

ITEM / TOPIC & ACTION / PERSON / DUE DATE / STATUS
1 / Last Minutes Actions:
Still need Job Descriptions for each position.
Minutes to be signed and kept.
Add Minutes to internet.
Girls Head Coach
Academy review meeting – Development Team
Old Boys Kit order/sponsor
SCIO SGM
AGM
PCS recruit members
Under age report
Wild about Aiden – organise attendance
Gift Aid
Captain/President Boards / ALL
PV
GDK
PM
PM
GDK
PV
PV
GDK
GDK
JV/PM
SA
GDK/PV/SR / ASAP
now
ASAP
---
April
ASAP
April
April
April
May
May
April
ASAP / Pending
Ongoing
Ongoing
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
2 / Adult Report:
Much improved performances of late, with a close game v Garioch and a much needed win for 1XV v Shetland in the weekend. Had 32 players to choose from in the weekend, so some difficult decisions who to leave out. A new player from NZ keen to join, just awaiting international clearance from NZRU and SRU, also potential he may bring a mate too. Two games left, both at home, 2nd April v Deeside and 16th v Lochaber.
Presidents Day 16th April. Mens meal and drinks and game.
Will see what interest there is for upcoming 7s.
Home 7s potentially 30th April. See if we can get referees?
Looking for Trophies. / GDK/PV
MP/PM
MP/PM
GDK/EK / 5th April / Pending
3 / Youth Report:
U18 Not having games at moment, Caley finals day coming up. 6 U18 players in first team squad.
U16 Friendlies.
U15 Caley Shield Semi-final Away to Falkirk next Saturday.
S1 S2 Borougmuir away game (S1 win and S2 lost) and off to watch Scotland v France after. Tour to Wales for a Tournament this week for U13.
Girls to Murrayfield twice. Semi-final and final. Lost but great experience.
Academy needs to be up and running and meeting organised. / PM / ASAP
4 / Junior Report:
Tournament went well. Hiccups with teams attending who didn’t say and last min changes.
PV saw everyone play. Excellent skills on show. Aberdeen missed medals at P7 as given silver when should be gold.
Good turnout club over.
Question over lights payments by Juniors when not using the lights. Will contribute some money. / EK / Next Event
5 / Old Boys Report:
Golden Oldies SGO 2017 at Ellon. Sat 6th May 2017.
Looking for a shirt sponsor – can we have a pub as a sponsor? / GDK
GDK / April
April
6 / Meadows requesting player increase.
61 players. / N/A / N/A / N/A
7 / Coaches to confirm via Sean, if they can’t make training and request cover before cancelling. / N/A / N/A / N/A
8 / Sponsorship boards – one in this week. Colin Morrison. / N/A / N/A / N/A
9 / Finances-
Junior £7,285. Match fees to come in and Event money to come in.
Youth £6,542. Match fees to come in.
Whole club c. £7,484.
Money coming from SRU next month. Close to £7,000. / N/A / N/A / N/A
10 / 30th April SGM for SCIO Confirmation vote. / PV / April
11 / Pitch Hire – can we reduce soon? Deer Park mid-week for youth section.
Debate on toilet facilities. / N/A / N/A / N/A
12 / Club Development Plan.
Brian Bell meeting. Self-assessment. Action points to do and shared out between members. / ALL / Next meeting
13 / SRU financial payment. Paper work required to be sent. / TB / ASAP
14 / Website needs tidying up. Over next few months’ age band admin to tidy their sections. Main page to be updated. / MP
GDK / Next 2 months
15 / Next meeting 26th April 2016. 19:00. Book / GDK

SIGNED OFF:

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