DuPage Track Club Bylaws
Article I. Name
The name of this organization shall be DuPage Track Club (DTC) in all instances, both public and private.
Article II. Purpose and Objectives
1. Development: Developing interest and membership in Track and Field in DuPage County by athletes of all levels. Develop the participation of athletes to the greatest achievable performance level in local, state and national competition;
2. Support and Performance : Fielding the most capable individuals for competition in Track and Field, while providing support and conditions for athletes at all levels of the sport to ensure optimal performance;
3. Management: Promoting Athletics and athletes by conducting training, competitions and other events, and by cooperating with and encouraging other organizations which may do so; and
4. Marketing: Generating public awareness, appreciation, and support for Track and Field and DuPage Track Club, creating opportunities for athletes and events, and generating sponsorships to aid this corporation in fulfilling its purposes and duties.
Article III. Membership
Membership is open to all interested persons between the ages of eight and eighteen, without discrimination. Membership is required to participate in any of the DTC events.
The Fiscal Year for DTC begins September 1st, and ends August 31st of the following year.
Funds of the organization shall be deposited in the checking account and/or savings account at a bank or financial institution approved by the Board of Directors, primarily into an interest bearing account. Funds will be used to pay all approved DTC invoices. Bills to be paid will be submitted to the Director after being reviewed and approved by the Board of Directors.
To run or hold an office of the Board, a member must be at least 18. The Board will determine the dollar amount of dues which may be a requisite of membership.
Dues are payable when a person joins DTC, and renewable annually.
The Board shall consist of three members, one (1) Director and two (2) Co-Directors.
The Board of Directors currently serving the DuPage Track Club will be the founding members of the DTC. If at any time should these members be unable or unwilling to serve in their capacity on the Board, new member(s) shall be elected to one or more of the positions by members of the DTC.
1. (a)The Director shall preside at all Board meetings, appoint committee members, and perform other duties as associated with the office. Director shall keep record of the organization’s budget and prepare financial reports as needed. (b)One of the Co-Director’s shall assume the duties of the Director in case of the Director’s absence. (c)One of the Co-Director’s shall be responsible for the minutes of the Board, keep all approved minutes in a minute book, and send out copies of minutes to all member of the DTC or post on the website, dupagetrackclub.org.
2. The Board may appoint standing and ad hoc committees as needed.
Article IV. Meetings
1. Regular meetings shall be held at least once per month during the Track and Field season, April through August.
2. Special meetings may be held at any time when called for by the Director or a majority of Board members.
3. Agendas shall be provided at least five (5) days in advance.
Article V. Voting
1. (a) A majority of board members constitutes a quorum. (b) In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.
2. Passage of a motion requires a simple majority (i.e., one more than half the members present).
Article VI. Conflict of Interest
Any member of the board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said item.
Article VII. Dissolution Clause
Upon dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purpose.
Article VIII. Amendments
These by-laws may be amended by a two-third vote of Board members present at any meeting, provided a quorum is present and provide a copy of the proposed amendment(s) are provided to each Board member at least one week prior to said meeting.