SECTION 32: EQUIPMENT and TOOL PURCHASE, RETRIEVAL AND INVENTORY
The vocational rehabilitation programs purchase equipment and tools for use by participants during training or for employment.
Work tools and equipment are purchased when tools are needed for training or a job offer has been made to the participant that is contingent upon on having tools and/or equipment for the job.
When tools and/or equipment is provided the following must be documented:
- A comparable benefit review to determine whether equipment and tools are routinely available or provided by the employer.
- Consultation with the employer or trainer to determine what tools are necessary
An Equipment Contract will be completed by the Rehabilitation Counselor and participant PRIOR to the issuance of equipment/tools and maintained in the case file. A copy of this contract will be provided to the participant and accounting unit.
If a participant no longer needs the equipment/tools because the participant is no longer attending training, or working in the area for which the equipment/tools were purchased, the Rehabilitation Counselor will, under certain circumstances, request in writing, that the participant return the tools/equipment.
However, NO request for return of the equipment should be made under the following conditions:
- Recovery of the equipment will have a negative impact on the health of the participant or ability to maintain his/her independence;
- After completion of a Rehabilitation Counselor survey it has been determined that the equipment/tools cannot be readily used by other participants;
- Any technology equipment that is over 2 years old, i.e. computers;
- The value of the equipment had depreciated to less than $3000; or equipment is in poor condition;
- The participant has contributed towards the cost of the items.
An analysis in the form of a progress review note must justify recovery or non-recovery of equipment and tools in accordance with number 1 through 5 below.
Prior to requesting return of equipment/tools, accounting staff will notify all Rehabilitation Counselors in writing of the availability of the equipment/tools, to determine if another participant can use them. Rehabilitation Counselors will be given a 10 working day timeline in which to respond. If no responses are received within this timeframe then the equipment/tools will not be recovered.
The accounting unit will be responsible for maintaining inventory of recovered equipment/tools as follows: Date of equipment purchase
Rehabilitation Counselors who purchased equipment
Case Number of participant who the equipment/tools were issued
Rehabilitation Counselor who is re-releasing equipment/tools
Case Number of participant who the equipment/tools were re-issued
Rehabilitation Counselor Survey Results for recovery of equipment/tools
Current Estimated Value of Equipment/Tools as determined by the Rehabilitation Counselor
PARTICIPANT SERVICES POLICY AND PROCEDURES MANUAL
Bureaus of Vocational Rehabilitation & Services to the Blind and Visually Impaired
Revised: 2006
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NEVADA REHABILITATION DIVISION
Bureau of Vocational Rehabilitation/Bureau of Services to the Blind and Visually Impaired
EQUIPMENT CONTRACT WITH PARTICIPANT
PARTICIPANT’S NAME / CASE ID NO.PART I Equipment Contract
(To be completed by Bureau staff and signed by the participant whenever equipment is provided to the participant. “Equipment” as used here includes any durable item valued at $3,000 or more).
The listed equipment is provided solely to achieve the goals of an Individualized Plan of Employment (IPE). It may not be sold, disposed of or used for any purpose other than as intended in the participant’s IPE.
BVR/BSBVI requires return of the equipment (or other goods) when the purpose for issuance no longer exists and/or when the equipment is no longer needed to achieve the vocational or independent living goal.
NOTE: BVR/BSBVI will not be responsible for replacing or upgrading equipment, which has been used by other individuals, modified without authorization or knowledge of the Rehabilitation Counselor, or lost.
AUTH # / PRICE/VALUE / SERIAL/
MODEL # / DATE PURCHASED / DESCRIPTION
(Include trade/model name) / IPE/ GOAL
1.
2.
3.
4.
5.
I understand that the above listed equipment (or other goods) is provided based on compliance and agreement with these provisions.
Participant’s Signature: / ______ / Date: / ______Rehabilitation Counselor Signature: / ______ / Date: / ______
If the equipment was not purchased for this participant, but is only leased or loaned, was taken from existing stock, or transferred from another participant, please explain. If the equipment is lost please explain.
PARTICIPANT SERVICES POLICY AND PROCEDURES MANUAL
Bureaus of Vocational Rehabilitation & Services to the Blind and Visually Impaired
Revised: 2006
Page 1