Spring 2010 Gas Well Workshop Minutes of Meeting Page 2
Spring 2010 Gas Well Workshop
Steering Committee Meeting
Agenda(s) and Minute(s)
Meeting Date / Meeting Venue / Agenda / Minutes /Thurs. Feb. 26, 2009
12:00 pm CST / Over lunch at Sheraton Denver Hotel / See below.
Green --- Agenda
Gray --- Past meetings, actions completed
Yellow --- Past meeting
Light Blue – Most Recent and Upcoming meeting
1. Meeting Attendees
· Attendees – Feb. 26, 2009- LaTasha Anderson - Mark Garrett - Peter Oyewole
- Ronda Brewer - Larry Harms - Lynn Rowlan
- Scott Campbell - Norm Hein - Rob Sutton
- Cleon Dunham - Bill Holmes - Sam Toscano
- Bill Elmer - Stathis Kitsios - Rick Webb
- Emee Ermel - Shawn Krieger - Nampetch Yamali
- Gordon Gates - Coby Osborne
2. Learnings from 2009 program
a. Continuing education coursesb. Technical sessions
c. Panel discussion sessions
d. Breakout sessions
e. Exhibits
f. Social events
· Agenda/Minutes – Feb. 26, 2009
- These are in the order where people were seated around the room, rather than in alphabetical order.
- Stathis Kitsios
· Workshop was well organized.
· Facilities good.
· Food good.
· Good for speaker to use computer and mouse.
· Don’t like parallel sessions.
· Problems with assessing internet in the hotel.
· One of NAM’s presentations was refused.
· Have people indicate which course they want.
· Possibly have longer breaks in early part of event.
- Rob Sutton
· Evacuation was a problem when the hotel had a false alarm.
· Computer problems on Thursday morning. This was due to a program hogging all of the computer memory.
· Need to stick strictly to time for each presentation.
· Hard to cover a basic class in half a day.
· Had noise from vendors area coming into training and session rooms.
- Scott Campbell
· People using a cell phone during a class.
- LaTasha Anderson
· It was chaotic to get materials from shipping to the Exhibitors on Sunday and during teardown.
· Notes from breakout sessions need to be places on web site.
- Bill Holmes
· No more comments.
· People didn’t realize the overall schedule. We need to have a better schedule.
- Nampetch Yamali
· Interesting presentations.
· Prefer one day of training.
· Prefer to have advanced training all on one day.
· Have more breakout sessions.
· Have a questionnaire for presenters and exhibitors.
- Coby Osborne
· Make the hand-out program a little more glitzy.
· Have breakout sessions in smaller rooms.
- Mark Garrett
· Try to make meeting spaces smaller to fit the number of attendees for courses and breakouts.
- Bill Elmer
· Had both hand held and lapel mike. A little cheesy but OK.
· Need to turn the speakers in the rooms so all people can hear.
· Encourage people to spend more time with vendors.
· Too many soap papers.
- Rick Webb
· Traffic flow was good for exhibitors, speakers, etc.
· Four days of exhibiting is too long.
· Encourage exhibitors not to bring too many people to only staff the booths.
- Larry Harms
· Focus on making the sound better.
· Need one lapel mike and two portable mikes in each session.
· Good talks this year.
· Projection a little dim.
· Some problems with colors on the PowerPoints.
· Need a full-time AV person in each room.
- Peter Oyeowle
· Some classes were under-attended.
· Need to size rooms for the number of attendees.
· May need to eliminate some classes.
· Place breakout session descriptions in the brochure.
· Panel discussions were good.
· Maybe more time for Q&A after each presentation.
· Encourage more time to visit exhibits.
- Gordon Gates
· Good learnings.
· Picked up new information.
· Received confirmation of things BP is doing.
· Organization of parallel sessions needs to be improved.
· Have a pocket schedule.
· Have flip charts in the breakout sessions.
- Sam Toscano
· Can use an audio compressor to help with audio.
· Need better information on fire alarm.
· Having co-chairs was good.
· Need to close doors to keep noise down.
· Get advertising from the Exhibitors for program books to make them better.
· Breakout sessions very good.
· Consider having book sales on deliquification book.
- Emee Ermel
· Reservoir course – course designed for non engineers.
· Same courses offered every year.
· Workshop the same every year.
· Quality of presentations range from good to poor.
· Arrangement of presentations not always consistent.
· Get more participants to present.
· Problem with breakout sessions.
· Maybe better to have three on each day.
· Add soft skills training – leadership, change management, technical writing.
· Steering Committee – follow up on actions from Framing Meeting.
- Ronda Brewer
· Some things becoming repetitious.
· Exhibit session too long.
· Hard to know which abstracts go with what.
· Too much commercialism.
· Will have a little over 610 registrants.
o 53% service companies.
o 45% production companies.
o 2% other.
· New exhibitors this year.
· Organization of classes made registration difficult.
- Shawn Krieger
· Great keynote address.
· Food great.
· Too long for vendors and too few visits.
- Lynn Rowlan
· Enjoyed the Plunger School
· Break into four sessions.
· Shorten breakout session to one hour.
· Need better organization of sessions.
· Hotel noise during some sessions.
· Feels four days of Exhibits is fine.
· No use of orange color on the slides.
· Focus on permitting no commercialism.
· Thinks 30 minutes for each session is good.
· Involve Abstract Review Committee in session organization.
· Need organizer of Steering Committee meeting to encourage people to follow up on action items.
· This year is better than last year.
- Norm Hein
· Need more chairs for author breakfasts.
· Sunday night – need to place numbers on Exhibit tables.
· Need to have a better place for the co-chairs to sit during the Technical Sessions.
· Need count-down timers for presenters.
· Have an “ask the experts” breakout session.
- Cleon Dunham
· Many of the above comments will be addressed in planning the 2010 Workshop.
- Follow-Up Discussion
· We will have two four-hour sessions for training.
· We will have ONE day of training with two half-day sessions.
· We will have two days of technical sessions.
· Have some plenary and some parallel sessions.
· A draft outline for the 2010 program will be prepared before the next Steering Committee meeting.
3. Venue for 2010 workshop
a. Do we agree to have a Gas Well Deliquification Workshop in 2010?b. Do we agree to have it in Denver?
c. Do we want to use the Sheraton Denver Hotel again?
d. What alternatives do we have and should we consider?
· Agenda/Minutes – Feb. 26, 2009
- Is it agreed to have a Gas Well Deliquification Workshop in 2010?
- Is it agreed to have it in Denver?
- Is it agreed to have it in the Sheraton Denver Hotel?
- We agree to stay in Denver for the 2010 Workshop.
- We agree to stay in the Downtown Sheraton Hotel for the 2010 Workshop.
4. Dates for 2010 workshop
a. Do we want the first week in March, 2010?b. This would be March 1 – 4, 201-.
c. What alternatives do we have and should we consider?
· Agenda/Minutes – Feb. 26, 2009
- It is agreed to have the 2010 Workshop on March 1 – 4, 2010?
- We will target for March 1 – 4, 2010 if this time is available and if it not more expensive than last week in February.
5. Workshop schedule in 2010
a. Was the format of the Workshop schedule for 2009 OK?b. Are any changes needed in the format of the schedule?
· Agenda/Minutes – Feb, 26, 2008
- Discuss this topic if there is time.
- We agreed to scale back to three days in 2010, with one day for Continuing Education and two days for Technical Workshop.
6. Technical agenda for 2010
a. Possible general technical agenda session topics to have.b. Do we want to limit the number of presentations?
c. Do we want to stay with both general and parallel sessions?
· Agenda/Minutes – Feb. 26, 2009
- Can we agree on the general topics to include in the Technical Agenda for 2010?
- Do we want to stick with 1.5 days of Continuing Education and 2.5 days of Technical Presentations?
- Do we want to continue to have the Breakout Sessions right after lunch on Wednesday and Thursday?
- Is it agreed to stick with a maximum of forty (40) 30-minute technical presentations?
- This will be addressed in the proposed agenda for 2010, when it is presented before the next Steering Committee meeting.
7. Technical presentations in 2010
a. Do we want to revise the method for selecting presentations?b. Do we want to revise the method for reviewing presentations?
· Agenda/Minutes – Feb. 26, 2009
- Is it agreed to stay with the current methods for selecting presentations?
- Essentially this is on a first come, first accepted basis for companies we know.
- The presentations must contain new information.
- For new companies, they need to convince us that they have a worthwhile story to tell.
- Is it agreed to stay with the current method for reviewing Abstracts?
- This is done by a team of Bill Elmer, Mark Garrett, Barry Nicholson, Coby Osborne, and
Cleon Dunham
- Companies must use the “approved” presentation format.
- Is it agreed to stay with the current method for reviewing and approving presentations?
- This is done by a team of Lynn Rowlan, Jim Lea, Norm Hein, and Cleon Dunham.
- The Abstract Review Committee will help organize the Technical Sessions for 2010.
- The process for reviewing the Technical Presentations is OK. However, the presentations must be turned in earlier so there is time for corrections by the presenters.
8. Continuing education for 2010
a. Possible continuing education topics for 2010.b. Possible continuing education instructors.
· Agenda/Minutes – Feb. 26, 2009
- What are possible continuing education courses for 2010?
- Who are possible instructors?
- Do we want to stick with 1.5 days for continuing education, with ½ day for Basic Training and one full day for Advanced Training?
- We will revert to having one full day for Continuing Education in 2010.
9. Breakout sessions for 2010
a. Possible breakout session topics for 2010.b. Possible breakout session facilitators.
· Agenda/Minutes – Feb. 26, 2009
- What are possible breakout sessions for 2009?
- Who are possible facilitators?
- Do we want to repeat each breakout session twice as we did this year?
- We are considering a re-organization of when the breakout sessions will occur.
10. Room assignments, session times for 2010
a. We need to begin early on room assignments for the events for 2010.b. In our early planning we need to maintain flexibility on the start and end times of the sessions.
· Agenda/Minutes – Feb. 26, 2009
- Can we stay with essentially the same room assignments as used this year?
- This topic was not discussed during this meeting.
11. Workshop leadership for 2010
a. General Chair.b. Session Chairs.
· Agenda/Minutes – Feb. 26, 2009
- Who can we approach to be General Chair for 2010?
- Who would be willing to be Session Chairs?
- Should we try to reach out further among attendee companies to find Session Chairs?
- We need to have a General Chair from a Service/Supply Company for 2010.
- We will discuss nominations for this position at the next Steering Committee meeting.
12. Keynote Speaker for 2010
a. Nominations for keynote speaker· Agenda/Minutes – Feb. 26, 2009
- Who should we approach to be the Keynote Speaker for 2009?
- We will discuss nominations for this position at the next Steering Committee meeting.
13. Advertising for 2010
a. Is the e-mail list process sufficient?b. Should we use the SPE mailing list?
c. Should we advertise in more periodicals?
d. Should we have a news conference in association with the event?
· Agenda/Minutes – Feb. 26, 2009
- What are thoughts on advertising for the 2010 Workshop?
- Do we agree with scheduling a news conference in association with the 2010 Workshop?
- We will discuss this at the next Steering Committee meeting.
14. Registration for 2010
a. Process to be used?b. Cost for registration?
c. Number of people to be registered?
· Agenda/Minutes – Feb. 26, 2009
- What is the recommended registration cost for 2010?
- The costs for 2009 were $600 for the Workshop and $350 for two courses.
- We will discuss this at the next Steering Committee meeting.
15. Exhibitors for 2010
a. Number of exhibitors. Can we accept more than in 2010?b. Costs for exhibitors. Does this need to change?
c. In 2009, we gave one $600 discount with each Exhibit. Should we maintain this or
reduce it?
d. Should we continue to give “day passes” for people who only staff a booth?
· Agenda/Minutes – Feb. 26, 2009
- Should we try to squeeze in any more exhibits?
- Do we agree with the current discount policy?
- Do we agree with giving “day passes” for people who only staff the booths?
- We will discuss this at the next Steering Committee meeting.
16. Sponsors for 2010
a. Number of sponsors.b. Method for obtaining sponsors.
c. Should we assign specific meals, etc. for sponsors?
d. Should we set up different classes of sponsors: platinum, gold, silver, etc?
· Agenda/Minutes – Feb. 26, 2009
- Do we need any changes in our approach to obtaining sponsors?
- Should we let companies sponsor specific things like books, meals, etc.?
- Should we have classes (e.g. Platinum, Gold, Silver) of sponsors?
- We will discuss this at the next Steering Committee meeting.
17. Meals, etc. for 2010