Human Resources Officer (Fixed Term, Part Time)

Application Pack

For the position of

Human Resources Officer (Fixed Term, Part Time)

Based In Taree

Biripi Aboriginal Corporation Medical Centre

This pack contains:

Copy of the Advertisement
Selection Criteria
Position Description
Instructions on how to apply for the position
Applicant Details Form

Biripi Aboriginal Corporation Medical Centre

SELECTION CRITERIA FORM

To be completed by person applying for position

Your Name: ______Position Title: Human Resources Officer

Submit the completed form with your letter of application
and curriculum vitae / resume

This selection criteria document forms part of the selection process, and applicants who do not submit this document as requested and by the date given cannot be considered. This document is the equivalent of a "first interview" and provides an opportunity for you to showcase your claims for the position. Please provide brief, relevant information under each of the headings below. Aim to demonstrate your experience, education, skills, knowledge, abilities, attitude and experience in relation to the criteria and reflect your understanding of the context and objectives of the position. You must also answer the compulsory questions at the end of the form.

Essential Criterion /

Aboriginality

Essential Criterion /

Strong interpersonal and communication skills

Essential Criterion /

Excellent communication skills both verbal and non-verbal.

Essential Criterion /

Well-developed database management skills particularly MS Excel, data entry and spreadsheet maintenance.

Essential Criterion /

Excellent computer skills and familiarisation with Windows packages

Essential Criterion /

Effective time management and personal organisation skills.

Essential
Criterion /

Ability to work independently as well as a team.

Desirable
Criterion /

Demonstrated ability to be self-motivated.

Essential
Criterion /

Certificate IV in Business

Essential /

Current NSW Drivers licence

Desirable
Criterion /

Familiarisation with the local community and Experience working in an Aboriginal organisation.

Desirable Criterion /

Experience in a similar role or administration experience, will be highly regarded.

BIRIPI ABORIGINAL CORPORATION MEDICAL CENTRE

Position Description

Job Title / Human Resources Officer
Position Function / Be a positive active member of the Corporate Services team with human resources focus together with administration support and advice. Maintain and support the personnel filing and management systems.
Reports to / Chief Finance Officer
Supervises / Nil
Location / Administration Department (Corporate Services)
Department / Human Resources
Hours Per Week /

Part Time – 32 hours per week

Special Conditions /

Six (6) Month fixed-term contract.

Award / Aboriginal Community Controlled Health Services Award 2010 Grade 5, Level 3 – $28.57 gross per hour
Key Responsibilities /

Assist with the delivery of operational support/guidance to service managers and individual employees in areas such as employee relations/coaching, job design, performance management, remuneration and benefits, job evaluation, compliance, employee development, succession planning, and ensure effective communication with all staff to maintain ethical and the transparent working relationships.
Provide to staff an informal support and/or referral to EAPS as required.
Develop, maintain and review Biripi ACMC Induction program. Ensuring that all new staff have received a completed induction program.
Maintain a register of professional practicing licenses
Coordinate and provide advice on disciplinary procedures
Liaising with relevant people to draft position advertisements and position descriptions to ensure appropriate authorisations prior to the commencement of recruitment
Preparing interview packs and distributing to panel members prior to interviews being conducted
Ensuring that new employees have undergone the Screening and Suitability process and hold all relevant licencing and certification relating to the position.
Review and ensure commencement, orientation and employee record documentation is completed correctly
Review employee details in personnel files, ensure that all employee details are corrected and up to date.
Assist with the day-to-day efficient operation of the HR processes
Process National Criminal History Checks and Working with Children Checks for all employees and contractors and provide support to services when required
Upload necessary employee documentation into new HR Advance software.
Other tasks as directed by the CFO

Meetings

Attend meetings as and when required including all staff and team meetings.
Provide administrative support at meetings as requested
Map and monitor meetings (and other diarised needs) of HR

Training and Education

Attend all training as directed
Provide support in any training as requested by the HR Officer
Attend relevant orientation workshops, etc. as required.
Participate in appropriate education to maintain and develop professional expertise, skill and knowledge.
Attend ongoing training as required.

Mandatory Requirements

Be aware of Biripi ACMC complaints mechanism and administration procedures to undertake investigations as and when required.
Work as a member of a team in order to achieve the objectives of Biripi ACMC.
Confidentiality is a mandatory requirement. Any breach of this requirement may result in instant dismissal.
Compliance with all policies and procedures of Biripi ACMC.
Perform other duties as requested by your manager.

Workplace Health and Safety

Be familiar with the WHS policies and procedures and be responsible for own safety and that of fellow employees, clients and visitors.
Apply WHS guidelines and procedures
Identify and rectify safety hazards if within ability or authority. Alternatively report safety hazards in the workplace.
Maintain a harassment, discrimination, violence and bullying free workplace.
Consult with employees on WHS matters.

Skills Required

Essential /

Aboriginality.

Strong interpersonal and communication skills.
Excellent communication skills both verbal and non-verbal.
Well-developed database management skills particularly MS Excel, data entry and spreadsheet maintenance.
Excellent computer skills and familiarisation with Windows packages

Effective time management and personal organisation skills.

Ability to work independently and in a team environment.

Demonstrated ability to be self-motivated
Current NSW drivers licence
Certificate IV in Business
A willingness to strive for continuous improvement

Desirable /

Experience working in an Aboriginal organisation.
Familiarisation with the local community
Experience in a similar role or administration experience, will be highly regarded.

I agree to abide by Biripi ACMC standards and policies and confirm that I have read and understood the job description and agree to comply with same. Should I not fully understand any aspect of this Position Description I am aware of whom to approach.

…………………………………………..……./……./…….

Employee Signature

…………………………………………..

Print Name

………………………………………….……./……./…….

CEO

Prepared/Updated: 01/02/2016

4. INSTRUCTIONS ON HOW TO APPLY FOR THE POSITION

The front page of your application should be the completed Applicant Details Form (attached to this pack).
Complete the Selection Criteria in each area.
Attach a current resume which has the name and contact number of two referees. One which is your current direct supervisor.
Enclose documentation (copies only) to verify any qualification that is outlined in your resume including academic transcript/s if applicable.
Send your application to:

Stacey Grainger

HR Officer
PO Box 1083
Taree NSW 2430 or alternatively email

The Biripi Aboriginal Corporation Medical Centre is an Equal Opportunity Employer. Aboriginal and Torres Strait Islander people and people from non-English speaking backgrounds, people with a disability and women are encouraged to apply.

Biripi Aboriginal Corporation Medical Centre

Applicant Details

Position Applied For:

Name:

Address:

Contact Telephone Number:

( )______