PROPOSAL REVIEW CHECKLIST
(For Federal [US Department of Education] Submissions)
Principal Investigator: Department: Budget Max:
Sponsor:
Due Date:Submittal System:
Internal Requirements
Advance Notice Proposal Information Form:____Yes____No
Electronic Internal Processing Form (eIPF):______
____Submitted____Yes____No
____Project dates: ______
____Enter budget information
____Enter all personnel, includingconsultants
____Upload Attachments:
____Internal Budget
____Budget Narrative
____Proposal Guidelines
____Is tuition waiver needed? ____Yes____No
____Send email for tuition waiver
____Signatures Obtained? ______
____PI Certified: ______
____Move eIPF from COED to Research Services
Formatting Requirements
____Double Space____Single Space
____Font Size: ______Font Type: ______
(ED only allows: Times New Roman, Courier, Courier
Newor Arial in 12 point or larger.)
____Margins: ______Page Limitation:______
____Single or Collaborative Submission:______
Document Requirements
____Cover Page/Face Page
____Project Summary/Abstract(Page/Word Limitation):______
____ED Abstract Form (if applicable)
____Table of Contents (if applicable)
____Itemized Budget
____Budget Narrative
____Project Narrative/Description(Page Limitation): ______
____Curriculum Vitae/Resumes:
____References Cited: ____
____Letters of Collaboration/Support/Commitmenmt: ____
____Consultant
____Other Partners
____Other Documents or Appendices (List Below):
______
______
______
____Subaward: ____
____Subrecipient Commitment Form submitted: To: ______
____Statement of Work____Rate Agreement
____Budget & Narrative
____Facilities and Administration (F&A)/Indirect Costs (IDC):
____Allowed Rate: ______Basis: ______
____Restricted Rate: ______Basis: ______
____Supporting Documentation
Cover Sheet Review
Federal Tax ID Number:56-0791228
DUNS #:066300096
U.S. Congressional
Legislative District:NC-012
Subject to E.O. 12372:When a competition is subject to Executive Order 12372,
select “Program is subject to E.O. 12372 but has not
been selected by the State for review” on the cover sheet.
Budget Review
Budget (Itemized):____Complete a detailed budget for each budget period. Check against the budget narrative and the University’s internal budget form. (Agency specific form)
Budget (Narrative):____ Check against the itemized budget.Proofread the budget narrative for any misspelled words.
Internal Budget Form:____Complete a University internal budget form even if using an agency specific form. Check against the agency specific budget form.
Cost Share/Matching:____Not Required____Required
___In-Kind
___Third-Party
__ Letter from College
Tuition:____All proposals that include salary for a graduate student(either full-time or part-time) must also include tuition for the student. If tuition is not included, a waiver from the Dean or designee is required. The waiver can be indicated in the eIPF. (Factor in annual increases at 5.5% above the previous year's rate. This escalation rate is projected based on historical data and trend in tuition increases across the state of North Carolina.) Is the salary inclusive of tuition? Tuition is excluded from the F&A calculation.
Personnel:____All personnel, including consultants, graduate students, and administrative support should be listed on the eIPF. If personnel is “to be determined” (TBD) then it is not necessary to include on the eIPF. A letter of collaboration from the consultant should be included in the proposal. The recommended format for letters of collaboration is:
If the proposal submitted entitled, [insert the proposal title] is selected for funding by [insert agency], it is my intent to collaborate and/or commit resources as detailed in the proposal [For NSF projects, use Project Description or the Facilities, Equipment or Other Resources section of the proposal].
The letter should be addressed to the PI.
Consultants:____Consultantsare not UNC Charlotte employees
____Letter of Collaboration
Travel:____Domestic
____Foreign
Participant Costs:____Participant costs or stipends are paid to individuals who are part of a conference, training, seminar, symposium, or other short-term instructional activity. They are not employed by UNC Charlotte. Include the number of participants in the itemized budget, and the amount each participant will receive. These costs are excluded from the F&A Calculation
Subject Incentive and
Human Subject Fees:____For individuals who are compensated for being part of a study. Usually personal information is being obtained from the individual, or there is an invasive activity performed on the individual.
Center for Educational
Measurement &
Evaluation (CEME):____Proposals that include the services of the CEME must also include a breakdown of how the amount was determined.
Facilities and
Administration:____Check rate and calculation. Exclusions will include the portion of the subcontract in excess of $25,000; tuition; equipment >$5,000; and participant costs (stipends, subsistence, travel).
Fringe Benefits Rate:____Check rates and calculations. If budget period crosses fiscal years, then use the higher rate.
FINAL PROPOSAL REVIEW (Prior to Upload)
____Check to make sure the title includes any program specific information
____Check to make sure the title on the eIPF is the same as on the proposal documents
____Check the estimated project dates. This information is required to be entered on the budget forms.
____Check to make sure the project dates on the eIPF match the proposal
____Check to make sure project dates, amount requested, and other information is correct on the cover sheet.
____Check to make sure the ED Abstract Form is not a fillable .pdf
____Check that all personnel, including consultants, graduate students, and administrative support is included on the eIPF
____Check to make sure all documents are included (i.e., resumes, letters of support, etc.)
____Check to make sure there is a letter of collaboration from the consultant
____Check that the itemized budget figures match figures on the eIPF
____Check to make sure the correct itemized budget has been uploaded in NORM
____Make sure to check the final budget narrative for typos, and upload in NORM
____Check to make sure the cost share obligation has been met.
____Check to make sure there is written confirmation from the college regarding covering
the third-party cost share requirement.
____Check file name format prior to uploading into the proposal system (ASSIST, FastLane, Grants.gov). File names that include “spaces,” “periods,” or other special characters (e.g. #, !, etc.) may not be acceptable. In some proposal systems, these files may be allowed when uploading, but will result in an error message during the submission process.
____Check subrecipient/subaward documents
____Subrecipient Commitment Form
____Statement of Work/Scope of Work
____Itemized Budget for each year
____Budget Narrative
____F&A Rate Agreement
____Execute a proposal check for federal proposal submission systems.
____Move the eIPF to the ORSO inbox
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