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DRAFT
RISK ASSESSMENT:Head of People and Organisational Development / LOCATION: WatertonREFERENCE:
COMPLETED BY: Karen Turner
DATE COMPLETED: 17.2.17 REVIEW DATE:17.2.18 / OTHER RELEVANT RISK ASSESSMENTS:
Office duties
Work Activity / Risk / In / Further Action RequiredRef
No / Description / Hazard / (H-M-L) / Control Measures Required / Place / By when / Person responsible
1. / Dealing with colleagues/ telephone/ computer equipment / (Physical and mental fatigue, illness and stress caused by)
- overcrowding
- overload
Limit access to area
- Provide support at peak periods
- Ensure adequate rest and meal breaks and suitable cover by a competent person(s) during these periods
- Develop safe system of work to manage resources
- Monitor at regular intervals the workload by spot checks.
- Monitor sickness absences .
2. / Access/Egress / Slips, trips falls / Keep entrances and corridors clear of obstructions
Inspect areas regularly / Y / Post Holder
Work Activity / Risk / In / Further Action Required
Ref
No / Description / Hazard / (H-M-L) / Control Measures Required / Place / By when / Person responsible
3. / Use of VDU Equipment / Working position:
(Causing back ache, neck discomfort and longer term musculoskeletal disorders etc.)
Equipment/environment causing eye watering, headaches, tiredness and visual fatigue. / M /
- Carry out an assessment under the Health and Safety (Display Screen Equipment) Regs 1992 in order to identify and remedy any:
- incorrect seating arrangement
- insufficient work area, worktop or equipment
- incorrectly positioned display screen or key board
- screen glare or flicker.
- Provide regular breaks and changes in activity
- Monitor through health surveillance and raise any concerns
Ensure "User" is aware of the entitlement to request an eye and eyesight test and provide those who request one with an appropriate eye and eyesight test and any special corrective spectacles or appliances which may be prescribed for VDU use by the optician / Y / Line Manager
Work Activity / Risk / In / Further Action Required
Ref
No / Description / Hazard / (H-M-L) / Control Measures Required / Place / By when / Person responsible
3. / Use of VDU Equipment (cont) / Ill health and stress due to working environment, pressures and hours of work / Supervisor to:
°monitor and analyse sickness
°where necessary liaise with Health Care and Safety Team / Y / Line Manager
4. / Office Duties / Fire/smoke
Fire caused through overheating or short circuiting of electrical equipment / M /
- Receive written information in relation to emergency procedures
- Receive fire evacuation training
- Designated fire wardens to receive practical fire safety training
- Ensure provision of suitable and sufficient notices
- Annual testing of extinguishing equipment
- Weekly testing of alarms
- Monthly check of emergency lighting
- Procedure for evacuation displayed and a fire drill every six months
- Prior to purchase assess integrity of all work equipment
- Ensure that electrical equipment is properly maintained and regularly inspected and tested for safety.
- Portable Appliance Testing
- Fixed Wire testing every 5 years
Estates
Office Duties
(cont.) / Inadequate lighting / Ensure that lighting is sufficient to allow safe movement and working without eyestrain. (Recommendations on lighting levels for different tasks are published by HSE – see HSG 38 “Lighting at Work”) / Y / Post holder
Office Duties
(cont.) / Poor ventilation / Ensure that the fresh air supply rate does not normally fall below 5-8 litres per second per occupant / Y / Post holder
Work Activity / Risk / In / Further Action Required
Ref
No / Description / Hazard / (H-M-L) / Control Measures Required / Place / By when / Person responsible
Office duties
(cont.) / Poor standards of hygiene / Inspect regularly to ensure that maintenance of premises and equipment is ongoing and a satisfactory standard of hygiene is maintained. / Y / Line Manager
Office duties
(cont.) / Slips, trips and falls caused by
- poor cable management due to insufficient power sources
- unsafe floors
- Inspect regularly to ensure sufficient power sources are provided and floors are free from holes or uneven surfaces.
- Advise of system for reporting such faults
6. / Visits relating to Police Business/ attendance at conferences / Lone working outside police premises / L /
- Ensure staff mobile phone details are available and person is contactable
- Ensure details of outside visits are approved / lodged with line manager
8. / Travel (Driving at Work – currently under review)
Selection & commission of pool and hire vehicles
Use of private vehicles
Preparation for use
Driving
Journey
/ Accident or injury caused by unsuitability of vehicle
Accident or injury caused by unsuitability of vehicle
Accident or injury cause by defective vehicle
Accident or injury due to drivers ability
Accident and injury caused by health and fitness
Breakdowns and accident
Accident or injury due to lack of planning
Weather conditions / Consultation in conjunction with Fleet and Procurement to ascertain suitability of vehicle for purpose
Vehicle use must be in conjunction with policy.
Consideration of ergonomic factors in the commissioning of vehicles.
Hirer of external vehicles must ensure compliance guidelines given to Fleet Manager with policy.******
Replacement in compliance with guidelines as set out by Fleet Manager.
Individual must ensure in roadworthy condition and legal.
Individual & Manager must ensure Insurance cover is for business use and current MOT if applicable.
Pool vehicles:
Maintenance schedule must be in place.
Weekly POWER checks to be completed by ‘K’ Travel Team
Allocated driver to undertake POWER check prior to use.
Driver must ensure goods and equip properly secured.
Breakdown or emergency information provided by BSD or hire company.
Guidance available on FIS driver training web site/preparation to drive.South Wales Police - Learning & Development Zone
Allocation of vehicle dependant on level of competence of driver.
Driving licence appropriate to vehicle
Driving licence is copied and checked annually for validity and points.
Individual must inform management of points, as per Police Vehicles Policy.
Drive in accordance with Highway Code and Force Policies.
Mobile phones will not be used whilst driving. Seatbelts will be worn at all times.
Line manager responsibility to ensure driver competence.
Guidance on standards of driving as set out in log book retained in vehicle (Police Owned vehicles).
Eyesight check compliance with highway code and Force Policy.
Duty of individual to bring to attention any change in medical condition.
Must comply with substance misuse policy.
Availability of occupational health services to support staff and management.
Managers and individual must have an awareness of the signs of fatigue and the course of action to be taken. Refer to recommendations in highway code and Force Policy. Consider shared driving. Consider other forms of transport.
Compliance with highway code and level of training – ensure own safety and others around you.
Follow guidance given in relation to e.g. Change of tyres
Contract in place for breakdown. (Private vehicle not covered as per Force Policy)
Pool and hire vehicles to be treated as Police accidents. E.g. leave vehicle in situ unless causing an immediate or dangerous obstruction or instructed to move by a police officer.
Hazard warning lights on.
Contact Force Ops room immediately.
(Guidance from legal on private vehicles required)***
Eliminate long journeys where possible.
Consider video conferencing.
Consider alternative modes of transport.
If supplied with SAT NAV ensure compliance with Road Traffic Act.
Journeys must be planned providing sufficient time to make the appointment with adequate rest periods.
Line managers must consider the duration of any journey in conjunction with overnight accommodation.
Must take into consideration working time directive.
Line Managers must be informed of journey route and destination arrival times. In particular for lone and vulnerable staff.
Individuals must dynamically risk assess selection of their parking location to ensure their safety.
BSD should consider parking facilities for staff when accommodation is being arranged.
Journey must take account of weather conditions.
Suitability of vehicle for the weather conditions. / Y / Fleet Manager
Fleet Manager
Post holder & Line Manager
Fleet Mgr.
Travel Team
Post holder
Travel Team
Post holder & Line Manager
Post holder & Line Manager
Post holder
Line Manager
Travel Team
Post holder & Line Manager
Post holder
Occ Health
Post holder & Line Manager
Post holder
Post holder
Post holder & Line Manager
Travel Team
Post holder
Leaving office at unsociable hours / Personal attack /
- Where parking is provided, ensure it is adequately lit and secure
- If parking is not provided, consider making local “ reasonable” arrangements
Community visits / attendance at conferences / Lone working outside police premises /
- Ensure staff mobile phone details are available and person is contactable
- Ensure details of outside visits are approved / lodged with Line Manager
Signature of assessor: Karen Turner
Name and rank: Karen Turner PO 1/2
Date: 17.2.17 / Signature of head of division/department: LDS
Name and Rank: Debbie Williams
Date: 17.2.17
Signature of Assistant Chief Constable
Date:
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Head of Organisational Training Directorate- Wendy Griffiths.doc