END OF THE YEAR SCHOOL BOARD MEETING
OF THE BOARD OF EDUCATION
MCINTOSH SCHOOL DISTRICT
Thursday, July 19, 2012 @ 8:00pm MT
Board President, William Chase, called the meeting of the Board of Education for the McIntosh School District #15-1, McIntosh, South Dakota to order with the following members present: Landon Arnold, Chris Bailey, William Chase, Sandy Baumberger, and Marcia Schell. Also present: Superintendent –Dick Schaffan andBusiness Manager-Kathy Sieck-Chase.
All motions carried unanimously unless otherwise stated.
President Chase asked for additions to the agenda.
The following additions were made:
3a) Approve minutes from June 27, 2012 meeting
Action #11-12-127
Motion by Sandy Baumberger, second by Chris Bailey,to approve agenda with above additions.
Action # 11-12 128
Motion by Chris Bailey to approve minutes from June 26, 2012 with the following correction:
At 8:10 pm MT Bids for Propane Tank were open and read by the President. The following Bids were received by the McIntosh School District
1)Eagle Welding & Petroleum/McIntosh Propane for a used 18,000 gallon tank for $146,170.00
2)LPG&NH# Supply, Inc./McIntosh Coop for a used 18,000 gallon tank for $109,745.00
3)Westmor-CHS Propane Equipment/McIntosh Coop for a new 18,000 gallon tank for $159,756.00
Second by Landon Arnold.
Action#11-12-129
Motion by Landon Arnold,second by Chris Bailey,to approve End of the Year Financial report. Made part of these minutes as attachment “A”.
Action #11-12-130
8:15 PM Budget Hearing
Member Sandy Baumbergerintroduced the following resolution for adoption.
LET IT BE RESOLVED THAT THE MCINTOSH SCHOOL DISTRICT #15-1, after duly considering the proposed budget and its amendments, which was published in accordance with SDCL 13-11-2, hereby approve and adopt proposed budget and amendments, thereto , to be its annual budget for the fiscal year, July 1, 2012 through June 30, 2013. The adopted Annual totals are as follows:
General Fund:$2,603,023
Capital Outlay:$61,300
Special Education$267,834
Impact Aid$2,047,540
Pension Fund$108,659
Capital Project$839,745
Food Service$154,688
Resolution second by Landon Arnold.
Roll Call: Arnold-yes,Bailey-yes, Baumberger-yes,Chase-yes, Schell-yes.
Action 11-12-
Motion byChris Bailey, second by Marcia Schell to adjourn at 8:25 PM MT
______
School Board President-William ChaseBusiness Manager-Kathy Sieck-Chase
NEW REGULAR MEETING
OF THE BOARD OF EDUCATION
MCINTOSH SCHOOL DISTRICT 15-1
MCINTOSH, SOUTH DAKOTA
JULY 19, 2012
The board of education met in regular session to open meeting for the new(2012-2013) school year on July 19, 2012 at approximately 8:26 pm in the McIntosh School FACS room. All members were present.
All motions carried unanimously unless stated otherwise.
Action 12-13-01
Business Manger Kathy Sieck Chase opened new meeting and asked for nominations for Chairman of the Board. Chris Bailey nominated Landon Arnold for Chairman. Second by Sandy Baumberger. Sandy Baumberger made a motion that all nominations cease and aunanimous ballot be cast for Landon Arnold,second by Chris Bailey. Landon Arnold is the 2012-2013 McIntosh School Board Chairman.
Action 12-13-02
President Landon Arnold asked for nominations for Vice Chair. Chris Bailey nominated Marcia Schell. Second by Sandy Baumberger. Marcia Schell nominated Chris Bailey. Second by Landon Arnold. Ballot vote was taken. Marcia Schell-3, Chris Bailey-2. Marcia Schell is the 2012-2013 McIntosh School Board Vice-chairman.
President Arnold asked for additions/corrections to the agenda.
5a) Property and Liability Fund Participation Agreement
5b) Fund Transfers
11) Home School Application-REMOVE
Action 12-13-03
Motion by Chris Bailey, second by William Chase to approve agenda with additions.
Action 12-13-04
Motion by Chris Bailey, second by Sandy Baumberger, to approve July 2012 payroll and bills. Made part of these minutes as attachment “B”.
Action 12-13-05
Motion by Sandy Baumberger, second by Chris Bailey, to approve Property and Liability Adoption and Renewal from the Associated School Boards Protective Trust. Adoption and Renewal Motion signed by President Landon Arnold.
Action 12-13-06
Motion by Chris Bailey, second by William Chase, to transfer 89,694.52 from Impact Aid, and $99,905.48 from Long Fund to make payment on the Boiler for $189,600.00;transfer from Pension Fund for $54,328.27 to make payment on early retirement obligation.
The McIntosh School Board wishes to thank the Pauline Long Estate for their contribution to the McIntosh School and the much needed updates the McIntosh School District has received through her kindness, which will improve the safety and climate for students and staff. This generous act will improve the quality of education at McIntosh Public School.
Action 12-12-07
The following resolution was introduced by Sandy Baumberger:
BE IT RESOLVED THAT THE MCINTOSH SCHOOL DISTRICT #15-1, MCINTOSH, SOUTH DAKOTA WILL NAME: The Great Western Bank, McIntosh, South Dakota as their official depository. Regular School Board Meetings will be held on the second Wednesday of each Month at 7:00 pm MT, except June/July/August at 8:00 pm MT. Robert Rules of Order designated as parliamentary procedures. Board members wages set at $75/meeting, mileage set at State Rate, meal reimbursement for in/out state meals is an allowance up to and not exceeding daily rate set by the State of SD for in-state travel and Federal rate set for out-of state travel. Employees must have receipt to be paid for meals and receipts cannot exceed the total daily amount of per diem set by the State of SD or Federal Government. Superintendent Schaffan and in his absence, Business Manager Kathy Sieck Chase, will be authorized to sign for Federal Programs. Superintendent Schaffan will be appointed Title IX coordinator. Brenda Kraft will be appointed 504 High School Coordinator. Sue Bubbers will be appointed 504 Elementary Coordinator. Carole Schaffan will be appointed ADA Coordinator. Superintendent Schaffan will be appointed Public Records Officer. Alan Hoff will be Asbestos Coordinator. Kathy Sieck Chase will be Business Manager and Custodian of funds and invest and re-invest funds for the McIntosh School District. Authorize Superintendent Schaffan to close school in emergency situations and in case of inclement weather, in his absence the Principal or designee, will close school. The Board President or Vice Chairman along with the Business Manager Chase will sign General, Special Education, Capital Outlay, Food Service, Early Retirement, and Capital Project, checks and contracts plus all necessary forms for the McIntosh School District. Superintendent Schaffan and Business Manager Chase will sign Trust & Agency checks. Interest will be receipted to each respective account as received. In the event, of an election the pay rate will be $50/polling place, mileage at state rate, $7.50/hour for Election Superintendent and $7.25/hour for election clerks. KOLY/KBJM/KFYR/KELO/KLND radio and TV stations plus the School Reach System are designated for public information. The Corson/Sioux Paper designated as official newspaper. School Website will be utilized for updates and information. Senior Citizens (age 65) will be issued life long passes for athletic events. Season Pass rates will be $25/adults. $15/High School students and $10/Pre-8 Students. Admission to athletic events at the door will be $4/adult, $3/Pre-12 students. Little Moreau School Passes will be acknowledged for teachers and staff. School Breakfast and Lunch will remain free for students. Adults Lunch will be $3.00 and Adults Breakfast will be $1.55. The fixed assets amount will be $3000 and the School attorney is Tom Harmon. Payday for School Employees will be on or about the 15th day of each month. NWAS representative will be Sandy Baumberger with Christopher Bailey as an Alternate. William Chase and Chris Bailey will serve on the Building Committee. Chris Bailey and Landon Arnold will serve on the Transportation Committee. Negotiations Committee appointees will be decided at a later date. Second by Chris Bailey.
Action 12-13-08
Motion by Sandy Baumberger, second by William Chase, Chris Bailey abstained, to publish listing of employees, positions, and salaries for the 2012-2013 school year. Made part of these minutes as attachment “C”.
Action 12-13-09
Motion by Chris Bailey, second by William Chase to advertise for sealed bids for propane, gas, and diesel fuels. Bids to be opened at August 15, 2012 Regular Board Meeting at 8:15 pm MT. Propane will be bid by bulk price and gallon price. Gas and Diesel fuels will be bid by gallon price.
Administrative update given by Dick Schaffan.
Alan Hoff delivered old tires to the Mobridge Landfill. The School will be getting a hot water exchanger, as part of the boiler project. Dick Schaffan and Carole Schaffan attended the SDE conference. Common Core Curriculum and Project Base Learning will be required for future teaching methods.
Dick Schaffan attended Superintendents Conference, budget training, common core curriculum, funding, and state taxing methods, were some of the topics covered.
Action 12-13-10
Motion by William Chase, second by Chris Bailey to accept bid from B&C Plumbing for $13,550.00 for concrete work and to authorize additional $2950.00 for an additional A/C unit for the library. B&C Plumbing submitted the only bid for the concrete work and asphalt removal.
President Arnold declared 5 minute recess at 9:25 pm MT
Action 12-13-11
At 9:30 pm MT; motion by Chris Bailey, second by William Chase, to enter into Executive Session per SDCL 1-23-2-1.
President Arnold declared out of executive session at 9:50 pm MT.
No action taken.
President Arnold adjourned the meeting at 9:51 pm MT.
Next meeting August 15, 2012 at 8pm MT
______Landon Arnold-President
______Kathy Sieck-Chase-Business Manager
ATTACHMENT “A”
Financial Status for Month of July 2012
GENERAL FUND
Balance on Hand (05/31/2012)$314,170.85
Revenues$167,187.38
Expenditures$257,841.06
Balance to Date (06/30/2012)$223,517.17
CAPITAL OUTLAY
Balance on Hand (05/31/2012)$234,047.70
Revenues$0.00
Expenditures$217.63
Interest FIT$36.54
Balance to Date (06/30/2012)$233,866.61
SPECIAL EDUCATION
Balance on Hand (05/31/2012)$99,212.13
Revenues$12,142.39
Expenditures$16,282.26
Balance to Date (06/30/2012)$95,072.26
FOOD SERVICE
Balance on Hand (05/31/2012)$42,234.72
Revenues$8,039.87
Interest$11.01
Expenditures$10,667.16
Balance to Date (06/30/2012)$39,618.44
ATTACHMENT “B”
Payroll/ Payroll related activities for July 2012
General Fund$130,828.15
Special Education Fund$10,576.69
Pension$54,328.27
Food Service Fund$6431.80
Total Payroll/Payroll related$202,164.91
1 / Fund: / 10 / GENERAL FUNDA.S.B.S.D. / PROPERTY/LIABILITY / 29,741.00
A.S.B.S.D. / ASBSD DUES / 932.93
A.S.B.S.D. / TEACHER PLACEMENT WEBSITE / 420.00
CRYSTAL SPRING BOOKS / TITLE I LOEB / 41.85
CRYSTAL SPRING BOOKS / TITLE I MILLER / 32.85
CYNMAR CORPORATION / TITLE I CLARK / 46.20
FEDERALLY IMPACTED SCHOOLS / IMPACT AID TRAINING / 250.00
FLINN SCIENTIFIC / TITLE I TENBROEK / 661.47
GOPHER SPORTS / SPORT/GYM SUPPLIES / 690.99
GROUP CAST LLC / SCHOOL REACH / 1,281.03
CYBERBULLY / 2,385.00
HARLOW'S BUS SALES, INC. / BUS PARTS / 128.38
INTERLIGHT / BULBS / 122.75
JCL SOLUTIONS / JANTORIAL SUPPLIES / 237.65
JOSTENS INC. / GRADUATION SUPPLIES / 32.03
LOWES / JANTORIAL / 70.67
MENARDS / SUPT HOUSE / 43.95
N.A.F.I.S. / NAFIS DUES / 607.00
ORIENTAL TRADING COMPANY, INC. / TITLE I ELEM SUPPLIES / 31.74
ORIENTAL TRADING COMPANY, INC. / TITLE I ELEM SUPPLIES / 102.73
PHEASANTLAND INDUSTRIES / SIGNS / 71.62
RENAISSANCE LEARNING, INC. / TITLE I READING / 2,857.00
S.A.S.D. / MEMBERSHIP / 697.00
SCHOOL SPECIALTY / MILLER TITLE I / 52.61
SCHOOL SPECIALTY / LOEB TITLE I / 52.68
SCHOOL SPECIALTY / BEER TITLE I / 84.60
SCHOOL SPECIALTY / TITLE I SEILER / 209.96
SOFTWARE UNLIMITED INC / TRAINING / 140.00
TREND ENTERPRISES INC. / TITLE I JH SUPPLIES / 132.42
TRIARCO ARTS & CRAFTS, LLC / TITLE I HOFF / 180.91
VOYAGER / FUEL / 317.50
Fund Total: / 42,656.52
1 / Fund: / 21 / CAPITAL OUTLAY
LOWES / SUPT HOUSE / 2,307.97
Fund Total: / 2,307.97
1 / Fund: / 22 / SPECIAL EDUCATION FUND
CYRSTAL SPRING BOOKS / SPED SUPPLIES / 86.85
PCI EDUCATIONAL PUBLISHING / SPED SUPPLIES / 174.68
PEARSON / SPED SUPPLIES / 359.34
Fund Total: / 620.87
1 / Fund: / 41 / CAPITAL PROJECT FUND
JOHNSON CONTROLS, INC. / BOILER PAYMENT / 189,600.00
Fund Total: / 189,600.00
1 / Fund: / 51 / FOOD SERVICE
CENTRAL RESTAURANT PRODUCTS / KITCHEN EQUIPMENT / 706.77
Fund Total: / 706.77
235,892.13
Attachment “C”
TEACHER:DIRECTOR OF CUSTODIANS
KRISTIE BAUMEISTERHS Social Studies$34,125.00ALAN HOFF$37,202.00
HEATHER BeckSpecial Education$32,925.00CUSTODIANS
CARRIE BEER 5/7 timeJH/Title I$26,375.00MIKE PATTON$10.50/HR
SUE BUBBERSGuidance Counselor$41,725.00JOYCE BRICKLEY$10.00/HR
AMANDA CAMPBELLPre school/Elem Title I$36,125.00FOOD SERVICE DIRECTOR
NARCEL CLARKJH Science$42,525.00COLETTE KELLOGG$21,712.00
TERRIN COURTNEYKindergarten$33,725.00 FOOD SERVICE STAFF
PATRICIA HOFFArt/Math/Computers$48,125.00HENRIETTA HOISINGTON $12,439.00
KATHY HOFFMANLibrarian$43,725.00VERNA MOSSET$12,439.00
MICHELE HOFFMAN English$38,925.00DEB NEHL$500.00
LAKISA JORDANFACS$34,125.00ADMINISTRATIVE ASSISTANT
HEATHER KATUSElem/Title I$35,325.00DEB NEHL $23,504.00
CONNIE KLAUDTElementary$47,325.00NURSE
BRENDA KRAFTTitle I$47,725.00BONNIE BURKE-9 Month $14,145.00
AMY LOEBElementary$42,125.00PARA PROFESSIONALS
TYLER MARESKAMath/Business$35,725.00JEAN MCGREGOR$23,362.00
JANICE MILLERElementary$41,325.00BONNIE MOLLMAN$19,270.00
MARIE NEHLMath$35,725.00NANCY OLSON$15,530.00
SHARLINE SEILERElementary$43,725.00NANCY HALVERSON $14,613.00
MOLLY TENBROEKScience$44,525.0TAMMY BERTOLOTTO$13,291.00
DEB TRULLINGERVocal Music/Band$46,125.00LACEY WEISHAAR$12,993.00
AdministrationADU
Dick SchaffanSuperintendant$73,150.00DENA BAILEY$100/DAY
Carole SchaffanSped Cord/Principal$55,500.00DIRECTOR OF TRANSPORTATION
Kathy Sieck ChaseBusiness Manager$38,000.00JESS JUNG$33,073.00
2012-2013 EXTRA CURRICULAR STAFFBUS DRIVERS
FootballDAVID NEHL $11,500.00
AssistantMareska $3,210.19 GARY MERKEL$15,540.00
Volley BallLINDA HENGEL$15,540.00
HeadBaumeister $4,280.25 ROXIE HOVDA$15,540.00
AssistantCourtney $3,210.19 BARB NEHL$15,540.00
Jr. HighBaumeister $658.50 JOYCE HOOKER$15,540.00
Basketball-Boys
HeadMareska $4,280.25
AssistantBeer $3,210.19
J. High(school time)Beer$987.75
Elem(school time)Bailey$658.50
Basketball- Girls
HeadBailey $4,280.25
AssistantSiroshton $3,210.19
J. High(school time)Siroshton $987.75
Elem(school time)Bailey $658.50
Cross Country
HeadBailey $4,280.25
Track
HeadKatus $4,280.25
AssistantMareska $3,210.19
Jr. High(school time)Mareska $658.50
Extra Duty
Title 1 CoorKraft $3,042.00
FCCLA AdvisorJordan $1,975.50
Annual AdvisorHoff $2,551.69
Close UpBaumeister $329.25
Class Play (3 Act)Trullinger $1,010.80
Student CouncilKraft $329.25
TechnologyTrullinger $4,410.00
TechnologyKlaudt $4,410.00
Drivers EdMareska $850.00
Co-Athletic DirectorMareska $2,100.00
Co-Athletic DirectorKatus $2,100.00
Class Advisors
SeniorTenbroek$658.50
JuniorKatus $1,975.50
JuniorHansen $1,975.50
SophomoreMarie Nehl $329.25
FreshmanM. Hoffman $329.25
Eighth GradeClark$329.25