Library Leadership Team (LLT) Meeting Thursday, March 3, 2016; 8:30Am-10:00Am

Library Leadership Team (LLT) Meeting – Thursday, March 3, 2016; 8:30am-10:00am

Present: Maggie Farrell, Gail Julian, Tammy Crane, Brenda Burk, Peggy Tyler, Suzanne Schilf, Michelle Voyles, and Kristy Snider

Student Fee Committee
Maggie met with committee on 3/03/16 to present a proposal to increase the library fee to $85 and extend the library fee to freshmen and graduate students. Presentation included comparator worksheets and a handout which will be posted to Staffweb.
Student fees can be used for collections, technology, and facilities. If approved, the fee increase and extension could help stabilize our collection budget and free-up one time funding such as salary savings for other library one-time initiatives.
Fee committee asked good questions, understood our issues and comparison to other institutions.
The Board of Trustees will vote on student fees at their meeting in April.
Today the Tiger will publish an article regarding the student library fee proposal
Graduate students are very concerned about their fees since fees are not covered by tuition waivers and their pay is so low.
Collection Budget

Currently is $7 million. Goal is $10 million.
Performance credits (one time funds) are not being used in the collection budget and this is not a good practice. One time funds should not be used for ongoing commitments. However, they could be used for special purchases or unique collections.
Library fee funds will be directly deposited in the Library’s account

Instead of receiving a lump sum amount each semester, the money will trickle inthroughout the fiscal year.
If fee increase and extension are approved, this could generate $1.5 million in new revenue.

Student Government – 3 High Priority Items
One of the 3 priorities is Cooper building needs
With approved fees, we can replace furniture and complete minor renovations
Student Government will advocate for Cooper remodel as they have opportunities
Provost Academic Budget Planning
The deans are working with the Provost Office in outlining the budget process that includes funds following from tuition to academic units.
The Libraries are part of this discussion
Funds must support academic initiatives and tuition increases should be directed toward academic programs
Budget planning is part of the larger academic planning process that is occurring this year in conjunction with Clemson Forward

Provost Leadership Team Meeting
Diversity/inclusion – we all have a stake in the support of diversity so when the new diversity officer joins Clemson, we will want to develop a culture of diversity infused throughout the university
Office 365 transition (moving into cloud)
CCIT is moving to Office 365 for the university
Tentative date for the Libraries transition – March 25
Although desktops should be fine, mobile devices may need to be set up

Global Engagement
There may be a possible partnership with Israel as the office of Global Engagement is working with a university on possible initiatives
Although Israel may not be the right fit for us, Maggie will be looking for possible library partners in the future
Undergraduate Studies
John Griffith is working on an analysis of the Undergraduate Office and making some organizational changes
Undergrad curriculum revision is coming
Potential opportunity for Library involvement to promote information literacy, instruction, and research skills.

Student Worker Appreciation Ideas
The first meeting with supervisors on 3/2 culminated some ideas
The consensus is to have a week-long celebration, April 11-17
Each weekday, different food items will be at each of the branches for all students to attend any and all
Present goody bags during exam week
Admin to supply the bags and other small swag
A registry will be available for staff and faculty to contribute to the goody bags
The bags will then be returned to the individual units for additional filling if desired
The supervisors also recommended that we provide a gift to library student graduates.
Library logoed portfolios was suggested as a good gift
Kristy will investigate
Another supervisor meeting is set for 3/4 to capture the ideas of remaining supervisors
Library Commons (green space behind Cooper)
Maggie discussing with Barbara Speziale regarding use of library space and how the Watt Center might draw from our policies to help them in developing their space policies for groups
Watt Center expected library to see a decline however building stats show Cooper attendance is up by 19%
See Teri for Library Commons reservations for now – but the university may choose to handle a different process to reserve the space
Spring Soiree hosted by Staff Senate
April 8 at the Botanical Gardens
$15 ticket covers dinner, silent auction, geology museum tour and entertainment

Byrnes Room
Maggie is to meet with Blue Key to discuss potential moving of Byrnes display to Special Collections to tell the story better along with the papers
Byrnes Room could be better utilized for student study space
The Tiger newspaper will do an article on how the Library accommodates students during exam week
ACRL Standards Workshop possibility
This would be a full day workshop that can accommodate up to 40 attendees
It could be a time just for us (and others in the Libraries) to work on goals/projects, or we could invite librarians from the surrounding area to participate
Would this be beneficial to us and if so, who should be invited?
Suzanne will follow up on this idea

Action Items
Develop a new comparator list of schools based on the following criteria: land grant, no medical school, no law school.
Schedule tour of Watt Center for Library employees.