NMQA Treasurer – Job Description

July 2016

  1. Manages the day-to-day finances of NMQA
  2. Is bonded through NMQA insurance policy
  3. Manages transfers between checking and savings as required
  4. Maintain on-line access to all accounts and maintain a minimum $3,500 balance in NMQA NM Bank and Trust checking account.
  5. Balances accounts monthly & prints reconciliation reports and balance statements for the monthly file
  6. Provides Treasurer Report and Profit & Loss Statement for bimonthly Board Meeting and morning membership meetings
  7. Provides Treasurer Report for inclusion in the Quill
  8. Makes timely deposits of income and makes payments and reimbursements in a timely manner
  9. Works with independent CPA for annual taxes and bi-annual review
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  1. Leads budget and audit committees
  2. Trains the treasurer-elect
  3. Communicates as requested by committee chairs & officers as to their budget status
  4. Meets with bank officials concerning signatories, CDs and other NMQA finances as required
  5. Makes quarterly gross receipts payments due the 26th of April, July, November of current year and January of new year
  6. Insure there are alternate signatories for the bank accounts knowing that all checks require two signatures
  7. Be prepared to provide a check(s) to the program committee for payment to the speaker at the meeting.
  8. Collect all deposit and reimbursement request forms at all NMQA meetings and reimburse members within 30 days
  9. Posts all deposits and expenses to QuickBooks in a timely manner
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  1. Print reports from Quick Books and email to officers and committee chairs as requested.
  2. Year-end closing,meetings with the CPA and tax documents are key responsibilities in December.
  3. Respond to officer and committee chairs financial inquiries throughout the year.
  4. Paperwork and payment for a PRC license and our annual Bernalillo County business license will occur in January/February.
  5. Payment to UNM for meeting room lease is due in January of each year. No bill is sent prior to payment date.

Participates in:
1.All Board meetings
2.Membership meetings
3.Budget planning meetings
4.Activities assigned by president / Board: January, March, May, July, September, November, December
Budget: November/December