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NYSAFP Membership 8.8.09

Membership Commission Minutes

August 8, 2009

Summer Cluster

Rye Town Hilton

John Brundage II room

  • Attendance
  • Present: Dr. Sarah Nosal (Chair), Dr. Joseph Caruana (Vice-Chair), Dr. Mark Josefski, Dr. Walter Wahl, Dr. Marianne LaBarbera (Past-President), Donna Denley (NYSAFP Staff)
  • Excused: Dr. Victor StaAna (Resident)
  • Absent: Dr. Jana Galan
  • Review Mission and Purpose of Membership Commission
  • The Commission's charge is articulated in Section 5 of our bylaws:
  • This commission shall consider applications for membership and continuation of membership and investigate the qualifications of applicants.
  • Noted - largely done by the national office, they send reports to the NYSAFP office but not handled locally.
  • It shall monitor county chapter activities and organize county chapters in areas where no such chapters exist.
  • Request from Vito reports of new members with location and age noted as well as updated list of current state chapters and chapter contacts
  • Send Sarah Nosal list of new members each month and will inform local chapters of new members in their area to outreach to for local chapter activities
  • As president/VP travels would like to know so as to help reach out to existing chapters and follow up particularly in areas where there are no chapters.
  • Get updated membership packet out to board members and commission members who are making presentations throughout New York such that recruitment is incorporated into these routine activities.
  • It will identify and develop proposals for member benefits, review proposals by staff and implement any member benefits programs approved by the Board of Directors.
  • Request from Vito what are the current benefits we have established? Enterprise relationship?
  • Planning annual COD.
  • Suggestions from last years membership commission
  • More active role in outreach to more senior and junior members including residents and students (in conjunction with Leadership & Education).
  • Active role in website management and other electronic membership media (facebook, etc).
  • Specific suggestion from Past-President Marianne LaBarbera to resurrect the state wide calendar of events, preferably online such that we will know where activities are happening and where we might be focusing recruitment efforts.
  • Review Minutes of February 24, 2008 TeleConference Meeting.
  • JC moved to accept, MJ seconded, no objections after making sure to note this was a TeleConference
  • Congress of Delegates/Town Hall
  • Review of COD 2009
  • Town Hall
  • Moderated by Marianne LaBarbera. The event was well received, concerns about timing and adequate time for questions.
  • Resident Leadership event following COD
  • Small attendance but good feedback from residents and board members who attended.
  • Review attendance and those chapters not represented
  • Request from Vito the actual attendance from the COD by chapter as well as list of which counties are know to have active chapters such that we can outreach to those counties which were not represented.
  • COD Concerns
  • Lack of testimony on the first day followed by significant objections and much more testimony on the second day
  • Need to educate both new and returning delegates
  • MJ to provide wording for orientation for packet 2010 to help emphasize this
  • Also would like to see chart of Rules of Order to help delegates conform and avoid issues.
  • Seating
  • Would like to see full row for past presidents without need to walk up or down too many stairs
  • Continue one row for the board
  • Recommend an aisle seat on several rows marked for special needs so that physically impaired have easy access
  • Timing
  • Does the Desmond have a timer (green/yellow/red) that could be under podium to indicate when testimony needs to come to a close for each speaker.
  • Resolutions
  • Membership to consider composition of future resolutions
  • COD 2010 (Saturday, June 19th and Sunday, June 20th, 2010)
  • Marianne LaBarbera agrees to act as Moderator for 2010 Town Hall.
  • Change of sequence of events
  • SATURDAY
  • 7AM - Breakfast with New Member Orientation
  • 8AM - Opening
  • 9-10:30AM & 10:20-12PM - Reference Committees
  • 12:15-1:15PM - Lunch
  • 1:20-3:30PM - Town Hall
  • 3:45PM – Elections
  • Vote count while guests are speaking
  • 7PM - Cocktails
  • 8PM - Dinner
  • Town Hall Topics
  • National Healthcare
  • Healthcare Reform
  • Where are we today and where are we going? Will it be moot next year? Tailor to needs of the moment.
  • Representatives, AAFP Kevin Burke, Legislature, Mike McMann, Democrat (ML to ask) Staten Island Brooklyn, Gillibrand, Always an AAFP representative is present, speaker form business community (ex: Chamber of Commerce)
  • Electronic Health Records
  • Monies available? How do we get it? Compliance?
  • Hassle Factor Update
  • Link/Promotion by NYSAFP
  • Link is in newsletter but not on website – please put on website.
  • Annual letter to MSSNY requesting information on latest FM Hassle Factor submissions
  • Request from Vitoannual letter to be sent to request Family Medicine topic/complaint submission via MSSNYs Hassle Factor form.
  • Strategic Plan
  • Review Memberships Draft Mission Statement to be submitted to the board at the end of this meeting
  • The New York State Academy of Family Physicians strives to improve the health of New York State’s patients, families, and communities by supporting the dedication, education and inspiration of its members.
  • NYSAFP Website
  • Website Issues
  • Site pages reviewed and concerns as to logic of format and ease of navigation
  • Jun had prompted significant hands on website management, how do we maintain the timeliness of the site without such intense management?
  • Still interested in blog capabilities particularly in the members only password protected area.
  • Addition of a real time calendar – Donna and Sarah to configure NYSAFP Calendar
  • Consider making it possible for NYSAFP staff to make some of the small updates
  • Sarah and Donna to initiate with a conference call one on one to hash out details that need to be changed and will look into our vendor accomplishing vs. getting other estimates
  • Vito and Donna getting quotes for a new site based on information received from CA, WI and other chapters.
  • Had several quotes not clear if what we want. Maybe are able to work with our new blast e-mail vendor
  • facebook
  • update on usage by members – at 42 members without soliciting members other than from Board of Directors and staff
  • Have subsequently invited all commission members
  • Now will branch out to invite all those who registered/attended COD, followed by all members of NYSAFP
  • public feedback
  • No issues, no negative feedback thus far
  • student rep outreach
  • Will request of membership student rep outreach to all members of New York State’s residency programs
  • Work with board’s medical student representative to contact all members of family medicine interest groups in state of New York
  • Review any New Business
  • Seeing none
  • Motion to adjourn JC, second ML