Western Slope Colorado Bandmasters Association

WESTERN SLOPE COLORADO BANDMASTERS ASSOCIATION

C/O Robin Mitchum

Bookcliff Middle School

540 29 1/4 Rd

GRAND JUNCTION, CO 81504

Phone - (Bookcliff MS) 970-254-6249 (Verizon Cell) 216-0720

email –

DATE: September 10, 2011

RE: 2011 Colorado Bandmasters Association Western Slope Select Band Clinics/Concerts

IMPORTANT DATES

SATURDAY, SEPTEMBER 10, 2011

Fall Meeting/Lunch - 10:00 - 1:00 Roper Music – 5th & Rood, Grand Junction Co 81501

MONDAY, SEPTEMBER 12, 2011

Information Packet #1(Nomination Forms etc.) will be mailed to West Slope school band directors not at Fall Meeting.

TUESDAY, OCTOBER 4, 2010

Nominations must be returned to the Select Band Coordinator. (Postmarked by Midnight 10/3/11 please)

FRIDAY, OCTOBER 7, 2011 LOCATION: G.J. CO 5:00 p.m. ish

Selection Committee meets to put together bands. Information generated will be emailed to Directors ASAP!

The 2011 Selection Committee to include members:

Select Band Coordinator------Robin Mitchum, Bookcliff Middle School

High School Band Manager ------Sarah Kamstra-Redlands Middle School

Middle School Band Manager------Brett Argo, Fruita 8/9 School

Site Host------______

Member------______

Member------______

TUESDAY, OCTOBER 18, 2011

Information Packet #2 (Selections, Confirmation, Corrections, Music Packets, Invoice, etc.) mailed out..

NOVEMBER 18 and 19, 2011

WSCBA High School and Middle School Select Band rehearsals and concert.

2011 SELECT BAND SITE

Delta Middle School, Delta Colorado

GUEST CONDUCTORS

The High School Band will be conducted by Mr. Tim Libby, of Cherry Creek High School, Greenwood Village, CO

The Middle School Band will be conducted by Mr. Gary Mayne, of Skyline High School, Longmont, CO

REGISTRATION

Registration for this year's select band is from 3:00 PM until 4:00 PM on the afternoon of Friday, November 18, 2011. Tentatively in the MS Cafeteria

PARTICIPATION FEES

To help underwrite the cost of the Select Bands, WSCBA charges an $8.00 fee per student participating. An additional fee of $5.00 for each school will be added for a performance recording. (one per school) Checks should be made payable to WSCBA (Western Slope Colorado Bandmasters Association). Fees may be sent with confirmation, or paid when director signs in during registration on Friday, November 20th. Please make one check in the correct amount. Schools must pay for the number of students selected from their school, even if all of those selected students - for whatever reason - are not able to participate.

Students ARE NOT to pay individually at registration.

CBA MEMBERSHIP

Directors are reminded that their CBA membership must be current for their students to participate in CBA sponsored events. The Executive Secretary will be contacted to see that all directors are current members before their students are registered.

BASIC REHEARSAL AND PERFORMANCE SCHEDULE

Friday, November 18, 2011

3:00 - 4:00 P.M. Registration (all Students)

4:00 - 5:00 P.M. Seating Auditions (MS HS)

5:00 - 6:00 P.M. Sectionals (MS HS)

6:00 - 7:30 P.M. Dinner Break

7:30 - 9:00 P.M. First Rehearsals

9:00 P.M. End Of Day One!

Saturday, November 19, 2011

8:30 A.M. Rehearsals Begin

(Breaks at Clinicians Discretion)

10:00 A.M. Directors Band Rehearsal

12:00 Noon Lunch Break

1:30 P.M. Rehearsals Resume

WSCBA Business Meeting

3:30 P.M. Break/Director=s Band Concert

4:00 P.M. Rehearsals Resume, MS group on stage

5:00 P.M. Dinner Break

6:30 P.M. Report Time

7:00 P.M. Concert (MS First)

WESTERN SLOPE CBA SELECT BANDS GENERAL INFORMATION

REGISTRATION: Band Directors must register for their students! The $8.00 fee per student plus the $5.00 per school CD fee must be paid to complete registration. Please pay by check if possible. Registered students will receive a printed name sheet to be placed over music stand.

WE ARE GUESTS: Remember that we are guests and show respect for all facilities, participants, and the community.

AUDITIONS: All students must audition for seats. Band members will audition from 4:00 until 5:00 and then work in sectionals from 5:00 until 6:00. Look for signs pointing you to the proper rooms.

DIRECTORS: Please see that you are in the audition room on time if you are scheduled to audition an instrument section. All directors who are not auditioning students should be available for help with sectionals

MEALS: Each meal break is an hour and a half long. Please make sure that you are back on time for the next rehearsal. This is especially crucial for the report time of 6:30 PM on Saturday. ALL STUDENTS ARE TO BE AT ALL REHEARSALS.

VALUABLES should be kept with you at all times if possible. During the rehearsals, students can store cases, jackets, etc. at the seats in the auditorium. During meal breaks, we will find someplace where instruments will be secure.

THE CLINICIANS expect some directors at each rehearsal in case assistance is needed.

BEFORE THE CONCERT on Saturday, we will be letting you know where you can leave jackets and cases.

EMERGENCY REPAIRS may be handled by a representative from Roper Music of Grand Junction. Let any band director know if you have a problem.

-- Timeline Format --

1. The select band clinics are held on a rotating schedule, with consideration

given to available facilities in Grand Junction, Montrose, Delta, & Gunnison.

2. Date of the Select Band will be the Friday and Saturday before Thanksgiving.

3. Initial mailing (Information Packet #1) should be mailed to the school directors 10

weeks prior to the concert.

Date: September 12, 2011

4. Nominations should be returned to the Select Band Coordinator by 7 weeks prior to the event.

Date: October 4, 2011 (POSTMARKED NO LATER THAN 10/3)

5. Selection (Information Packet #2, including music practice copies ) will be mailed to the school directors by 4 weeks prior to the event.

Date: October 18, 2011

-- Selection Procedures --

A. All students participate in the honor band that is representative of the school building they attend. Freshman that attend Senior High School will attend the high school select band.

B. Students will be selected in three categories: 1) Guaranteed Seat, 2) Preferred Seat, 3) Supplemental Seat. All schools will be guaranteed one (1) seat. After guaranteed seating is assigned, all schools will be allowed four (4) preferred seating slots, or 10% of their total band membership, whichever is LOWER.

Schools with combined junior high/senior school band programs should submit separate forms (note different color of forms), breaking down the students into

their respective grade levels. This makes the selection process easier for the selection committee. Depending upon instrumentation, the remainder of the band will be completed striving for a balance of 10% of each school's band membership.

C. Guaranteed and preferred nominations are one (1) per instrument. Directors submitting more than one nomination on the same instrument in guaranteed and

preferred, will forfeit one of their preferred seats.

D. Nominate as many students as you feel qualify. Remember that the band is occasionally short in some areas such as clarinet, bass clarinet, low brass, horn,

and double reeds.

E. Directors may substitute for their own students - if they have a student on the same instrument of equal ability. Please use good judgment and let the Select Band Coordinator know of any substitutes. If you do not have such a student, please contact the Select Band Coordinator immediately.

(Continued ---→)

F. The $8.00 per student registration fee must be paid by registration on Friday. Schools must pay for the number of students selected from their school.

G. Schools shall be responsible for the supervision of their own students.

I. Schools not following set procedures will be put on CBA probation for one year.

H. The select band committee consists of the Select Band Coordinator, Past/Future Coordinator, Site Host Director, HS Band Manager, MS Band Manager, and at least two Members-At-Large, with consideration given to a balanced geographic location.

I. The committee will be responsible for the selection of clinicians, music, and band members.

J. For participation, directors must be current members of CBA.

**** IMPORTANT POINTS TO EMPHASIZE ****

 Be sure to meet the October 4TH deadline for mailing your nominations forms.

The selection committee will meet on October 7th to make the selections. This is

so that our October 18th target for mailing Information Packet #2 can be met.

 Pay attention to item C under Selection Procedures and make sure that there are not nominations of more than one of the same instrument in the first five slots (the Guaranteed and Preferred Nominations). Under the Supplemental Seat Nominations, you may nominate as many students of the same instrument as you feel are of the ability to participate in the Select Band.

 When nominating percussion players, make sure they are proficient in ALL areas of

percussion. Be able to play scales on the bells and High School Students should be able to tune the Tympani. Any percussion players selected by the committee should bring with them to the Select Band a snare drum and a set of mallets for keyboard percussion.

 Please take note of the registration fee of $8.00 per student + the $5.00 per school CD.

 Finally, please make sure that you are a CURRENT member of CBA. The coordinator will check the membership list with the CBA Executive Secretary.