To save these work tools to your computer – pull down the File menu and choose Save As … and give it a file name of your choice

Monitor and review performanceKen’s work tools


Ken: Safety’s the game / I used:
  • decision tool
  • action plan
  • hazard register
  • control chart.

Problem

There have been a few accidents recently and I need to monitor and review our health and safety performance. I’ve decided to introduce some new tools to collect data about accidents and incidents on an ongoing basis so that we can identify where the problems are.

Up Front! Toolbox: Monitor and review performance—Ken’s work toolsPage 1 of 5

 ANTA 2004

To save these work tools to your computer – pull down the File menu and choose Save As … and give it a file name of your choice

Decision Tool

Up Front! Toolbox: Monitor and review performance—Ken’s work toolsPage 1 of 5

 ANTA 2004

To save these work tools to your computer – pull down the File menu and choose Save As … and give it a file name of your choice

Action plan

Table: This is my action plan

What I want to achieve
(Outcome) / How I will go about it
(Action) / Who I need to involve/ consult
(People) / What resources do I need
(Physical resources) / Finish by date
Team goals for reducing OHS accidents and incidents / Team meeting
Team to discuss results & come up with a standard
Set the standard / Production floor staff
Jan to post meeting notice & take minutes / Meeting
Friday 7th May
10–11am
Monday 10th May / Book staff room
Minutes
Noticeboard
Computer
Stratification chart- measure of past 2 months Accidents and Incidents (A&Is)
Draw up a control chart to monitor progress / Collect results from check sheet at week’s end
Transfer check sheet data onto control chart / Sally from the retail department has successfully used the control chart to measure wastage / Friday 14th May / Phone
Computer
Develop a hazard register / Meet with Jim (Health & Safety Officer)
Discuss idea with other members of the OHS Committee
Develop an appropriate form / Jim
Other members of the OHS Committee / Friday 28th May / Computer
Implement hazard register (HR) / Develop training notes on HR use
Train staff on how to use HR
Team members assigned responsibility for HR on a monthly basis / Jim — involved in helping with staff training
Production floor staff / Training.
Tuesday 1st June
9–10am / Staff room booked
Computer: email
Evaluate new tools / Monthly staff meeting
OHS Committee meeting / Production floor staff
Other members of the OHS Committee / 30th June

Hazard register

This is my hazard register for the slicing machine. A team leader is chosen and rotated on a monthly basis. A simple Y (yes) or N (no) is used to indicate a problem. The hazard register is initialled on a daily basis and comments made in columns at the bottom.

Table: Hazard register for machine no. 14 — Automatic Slicer

Safety Check Category / Mon / Tues / Wed / Thurs / Fri / Sat / Sun
Clean/tidy work area
 Rubbish on floor
 Bins emptied
 Floors clean & oil free / Y / Y / Y
Signature initial of check / DN / DN / DN / DN / DN / DN / DN
Cutting machine
 machine running without stopping
 blade guards in place / N / N / N
Signature initial of check / DN / DN / DN / DN / DN / DN / DN
Electrical
 frayed cords, exposed conductors
 electrical faults
Signature initial of check / DN / DN / DN / DN / DN / DN / DN
Comments (any other hazards detected):

Control chart

This is my control chart. I have used it to plot the information gained from my weekly check sheets. The control chart shows the variation in the incidence of accidents on the production floor. It will alert me if we have more accidents than we have set as our maximum target (for example, week 4 has gone beyond our goal of fewer than four accidents per week).

Graph: Accidents on production floor

Review

My action plan helped me to think ahead and plan all of the resources I would need, including the people I would need to involve. It helped me set aside time for training of staff and reviewing performance so that I can present feedback at the monthly staff meeting and the next OHS Committee meeting.
Involving the staff in setting goals for work safety standards on the production floor was a good idea. The coaching sessions on the hazard registers went well and the staff even liked the idea of a rotational responsibility.
The control chart allowed me to display the check sheet data in one simple table. We set a maximum acceptable limit for accidents at four per week, so I was able to see when we went above the upper control limit. This gave me the opportunity to speak to staff about safety habits.

Up Front! Toolbox: Monitor and review performance—Ken’s work toolsPage 1 of 5

 ANTA 2004