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THE DERBYCITY RLFC CONSTITUTION

  1. NAME AND COLOURS
  2. The name of the club shall be Derby City Rugby League Football Club. The club colours are black, white and green.
  1. AFFILIATION
  2. The club shall be affiliated to the Rugby Football League (RFL)
  1. AIMS AND OBJECTIVES
  2. The aims and objectives of the club are:
  3. To offer coaching and competitive opportunities in the sport of Rugby League.
  4. To promote and develop the club and the sport of Rugby League in Derby and surrounding area.
  5. To ensure a duty of care to all members of the club
  6. To ensure that all present and potential members of the club receive fair and equal treatment.
  1. EQUITY and CHILD PROTECTION
  2. The club is committed to ensuring that equity is incorporated across all aspects of

its development. In doing so it acknowledges and adopts the following SportEngland definition of sports equity:

Sports equity is about fairness in sport, equality of access, recognising

inequalities and taking steps to address them. It is about changing the culture and

structure of sport to ensure it becomes equally accessible to everyone in society.

4.2The club respects the rights, dignity and worth of every person and will treat

everyone equally within the context of their sport, regardless of age, ability,

gender, race, ethnicity, religious belief, sexuality or social/economic status.

4.3The club is committed to everyone having the right to enjoy their sport in an

environment free from threat of intimidation, harassment and abuse.

4.4All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.

4.5The club shall deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.

4.6All members of the club who have contact with young people shall abide by the current RFL Child Protection Policy document. A committee member shall be appointed Child Protection Officer to oversee and implement the policy.

  1. STATUS
  2. The club is a company limited by guarantee and not having a share capital. The club is registered at Companies House, company number 3822526.
  3. The organisation, running and dealings of the club are as defined in the club’s Articles of Association and Memorandum of Association as required by the Companies Act of 1985.
  1. MEMBERSHIP
  2. Membership shall consist of the directors, officers and ordinary members of the club who have paid the appropriate subscription. All members will be subject to the regulations of the constitution and by joining the club will be deemed to have accepted the regulations and codes of conduct that the club has adopted.
  3. Membership fees and match fees will be set annually and agreed by the management committee. Membership fees will be due on the first day of training at the start of each season. Persons who have not paid their membership fees will not be allowed to play for the club nor vote at the Annual General Meeting (AGM).
  4. Members will be enrolled in one of the following categories:
  5. Full member
  6. Student/unemployed member (equivalent to full member status)
  7. Junior member
  8. Life member
  9. Non-playing (social) member
  1. DIRECTORS
  2. The club shall have five directors, one of which shall operate as the Company Secretary.
  3. By rotation two directors shall resign at the AGM and the positions offered for election. The resigning directors are eligible for re-election. Directors resigning at any other time must do so in writing.
  1. OFFICERS OF THE CLUB
  2. The directors shall appoint a Management Committee to run the day to day affairs of the club. A director may serve in any capacity on the Management Committee. Officers of the club shall be:
  3. Chair
  4. Club Secretary
  5. Treasurer
  6. Publicity Officer
  7. Development Officer
  8. Head Coach
  9. Match Day Manager
  10. Officers shall be elected annually at the AGM. All officers shall retire each year but will be eligible for re-appointment.
  1. THE COMMITTEE
  2. The club will be managed through the Management Committee consisting of the above named members and directors of the club. Only those posts, and directors of the club, have the right to vote at meetings of the Management Committee. The chair shall hold the casting vote. Any issues which the committee cannot resolve for any reason shall be passed to the club directors for resolution. The directors may, at their discretion, reserve certain issues for their sole resolution.
  3. The Management Committee shall be convened by the Club Secretary and held not less than eight times each year. The quorum for business to be agreed at each meeting shall be four.
  4. The Management Committee shall be responsible for adopting and implementing policy, rules and codes of conduct that affect the running of the club.
  5. The Management Committee shall have powers to appoint sub-committees as necessary and appoint advisors to the Management Committee as necessary to fulfil its business
  6. The Management Committee may also co-opt ordinary members to serve on the committee for specific tasks for a specified time or to increase player representation on the committee.
  7. The Management Committee will be responsible for disciplinary hearings of members who infringe the Club’s Codes of Conduct
  8. The Management Committee may elect as an honorary life member, without payment of any further subscription, any member of not less than three years standing, who has in the opinion of the committee rendered exceptional services to the club
  9. The Management Committee may fix a limit to the number of life members
  1. DISCIPLINE
  2. All complaints regarding behaviour of members shall be submitted in writing to the Club Secretary
  3. The Management Committee may expel any member who offends against the rules of the club or whose conduct, in the opinion of the committee, renders him unfit for membership of the club provided that:
  4. Before any member is expelled, the Club Secretary must give him not less than 7 days written notice to attend a meeting of the Management Committee and must inform him of the complaints made against him in writing.
  5. No member may be expelled unless he has first had the opportunity to appear before the Management Committee and answer the complaints made against him and at least two thirds of the committee then present vote in favour of his expulsion.
  1. FINANCE
  2. All club monies will be banked in an account held in the name of the club. The Treasurer will be responsible for the safekeeping and accurate recording of the club finances.
  3. The accounting reference date of the club is 30th September.
  4. The Treasurer shall keep accounting records which comply with Section 221 of the Companies Act 1985 and prepared in accordance with the special provisions in part VII
  5. A statement of annual accounts will be presented by the Treasurer to the members at the Annual General Meeting
  6. Any cheques drawn against club funds shall hold the signature of the Treasurer and one other non related authorised signatory
  7. Members of the club may request, by majority at the Annual General Meeting, that the accounts be audited in accordance with Section 249B(2) of the Companies Act 1985.
  1. ANNUAL GENERAL MEETINGS
  2. Notice of the AGM shall be given by the Club Secretary. Not less than 21 days notice shall be given to all club members. Immediately prior to the AGM the directors shall hold a meeting to declare that the annual accounts and balance sheet give a true and fair view of the state of affairs of the company and to receive resignations and nominations for the position of two directors. Three directors shall constitute a quorum at this meeting.
  3. The AGM shall receive a verbal report from all officers of the club and the approved accounts shall be available for inspection by all members of the club.
  4. Nominations for directors and officers of the Management Committee must be received in writing by the Club Secretary prior to the AGM. Nominations must indicate a willingness by the nominee to stand for office.
  5. Election of directors and officers shall take place at the AGM.
  6. All Members have the right to vote at the AGM
  7. The Quorum for the AGM shall be twenty five per cent of the total membership.
  8. The Management Committee and directors have the right to call an Extraordinary General Meeting (EGM) at any time. Procedures for the EGM will be the same as for the AGM.
  1. CHANGES TO THE CONSTITUTION
  2. Changes to the constitution shall only be made by a majority vote (three) of the directors.
  1. DISSOLUTION
  2. If the directors decide that it is necessary or advisable to dissolve the club they shall present a proposal for dissolution to the AGM or an EGM. The proposal to dissolve the club must be confirmed by a two thirds majority of those present.
  3. In the event of dissolution, after satisfying all debtors and liabilities, all the assets of the club shall be transferred to another body or charity with objectives similar to its own. The charity shall be chosen by a majority vote of the members at the time of dissolution.
  1. DECLARATION
  2. Derby City Rugby League Football Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of its members.

Signed (Chair) ……………………..…………………

Name………………………………………………………..

Date……………………

Signed (Club Secretary)………………………………….

Name……………………………………………………….

Date…………………………………………………………

Signed (Director)……………………………………………

Name………………………………………………………..

Date………………………………………………………….

v.2.102.03.07