USD 263
BOARD OF EDUCATION MEETING
January14, 2008
7:00 P.M.
DISTRICT OFFICES-628 E. MULVANE
unofficial draft
MINUTES
1.0MEETING OPENING
1.1CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Ott with the following members present: Steve Fry, Dennis Springer, Mindy Sorensen,and Tim Snider. Ron Becker and Renee Womacks were not present.
Also present were: Superintendent Augustine-Shaw, Asst Superintendent Flores, Rachel Jansen, Greg Sevier, Gregg Oblinger,Barbie Hamlin, Denise Bagby, Katie Entwisle, Terri Lemos, Marjorie McClellan, Tammy Withrow, Brian Minks, Tom Keil, Paul Howe, John Blurton,and Clerk Schifferdecker.
1.2ANNOUNCEMENTS BY PRESIDENT
1.2.1KASB Chief Negotiators Seminar-Jan. 17, 2008 9:00 a.m.-2:00 p.m. (Topeka)
1.2.2Leadership for Tomorrow – KASB – Program for BOE Members/Administration
1.3 “GOOD NEWS” BY BOE MEMBERS
*Kent Ott reported that over the break he was able to attend the Alamo Bowl band trip. It was a good trip. There were a lot of volunteer hours put in.
1.4ADMINISTRATIVE REPORTS
1.4.1Barbie Hamlin, Mulvane Academy Principal, reported thatall studentsmet standards or were above on the assessments. A Site Council meeting was held December 14th. It was well attended. Two new students enrolled at semester. Credit Recovery began tonight. Twelve students are using the program to complete credits.
1.4.2Terri Lemos, Munson Primary Principal, reported that the Site Council met on December 9th. A Library and Family Fun Night event was held Friday and there was a large turnout. The 100th day is on January 24th . Many activities are planned! The Kindergarten music program will be held January 29th at Munson at 6:30 p.m. and at 7:15 p.m.
1.4.3Tom Keil, Human Resource Director, reported that he is investigatingusing the KBI to do background checks. The safety team is looking at safety concerns. He is developing a classified staff committee.
1.4.4Richard Flores, Assistant Superintendent, reported that he is looking at the need for a pick-up purchase for the maintenance dept from Capital Improvement rather than a van purchase. He gave an update on the completion of district projects. He is re-establishing weekly meetings with principals and directors. The project program should be installed by the end of next month.
1.4.5Paul Howe, MHS Band Director, shared information about the Alamo Bowl Trip. The students were very well behaved and he is very proud of their accomplishments. Two trophies and two plaques were displayed. He is putting together a Mulvane DVD of the trip.
1.4.6Donna Augustine-Shaw, Superintendent, reported that Susie Smith presented a workshop to administrators to demonstrate changes on the internet. Susie will be presenting to the MMS and MHS staff. Donna shared a draft district assessment plan. She thanked the math teachers for attending the meeting. A summary of Professional Development activities forDec. 12, Dec. 19, Jan. 2, and Jan. 9 was shared.
1.4.7Representatives from the district math team gave an update on the math curriculum/adoption process.
2.0APPROVE/AMEND AGENDA
Motion made by Mindy Sorensen to approve the agenda. Second by Tim Snider. Motion carried 5-0.
Kent Ott and Mindy Sorensen both noted their appreciation of the years of service put forth in the district by Katherine Hensley and Debbie Good who are retiring at the end of the school year.
Motion made by Dennis Springer to approve the amendments to the consent agenda. Second by Tim Snider. Motion carried 5-0.
ADD: CONSENT ITEMS
3.3.1 Resignations: Robert Blaine-Sub Bus Driver (eff 1-10-07)
3.3.2 New Hires: Marilyn Turner-MP Sub 4 year old At-Risk Aide (eff 1-14-08)
Paula Sue Voigt-Physical Therapist (eff pending background ck)
3.3.4 Retirement:Katherine Hensley-Special Education Director (eff end of 07-08 yr)
3.5 P.O. Over the Limit: Little Big Tool Store-$3,642 (saw for MS woods class)
3.0CONSENT AGENDA
3.1APPROVAL OF PREVIOUS MINUTES
3.2FINANCIAL REPORTS
Clerk & Treasurer Report
Bank Reconciliation
Activity Funds Financial Statements
3.3ROUTINE PERSONNEL
3.3.1Resignations:
Carol PaynePara Educator (eff 1-18-08)
Ryan MaherMP Teacher (eff end of 07-08 yr)
Monte HaxtonMHS Varsity VB Coach (eff 12-12-07)
Robert BlaineSub Bus Driver (eff 1-10-07)
3.3.2New Hires:
Larry WolfeF/T Maintenance Technician (eff 12-12-07)
Cheryl PriceSub Para Educator (eff 1-7-08)
Marilyn TurnerMP Sub 4 year old At-Risk Aide (eff 1-14-08)
Paula Sue VoigtPhysical Therapist (eff pending background ck)
3.3.3Change of Status/Transfer:
Craig StephensF/T MP Custodian (eff 1-2-08)
Barbara WarneSub Para Educator (eff 1-4-08)
3.3.4Retirement:
Debbie GoodMP Teacher (eff end of 07-08 yr)
Katherine HensleySpecial Education Director (eff end of 07-08 yr)
3.4PDC TRANSCRIPTSDonna Augustine-Shaw
Liz Fitzmaurice
3.5PURCHASE ORDERS OVER LIMIT:
ArkValley Plumbing - $2277.50 – Basin/Drainage @ MMS
Hansen Construction - $7196.00 – Concrete Slab @ MMS
Lou’s Sporting Goods - $3919.00 – Soccer Goals @ MHS
AV Home Concepts - $1846.40 – Electrical Work for TV’s @ MMS
High Planes Millwork - $3050.00 – Finish Front of BOE Tables
NASSP Conference - $4700.00 - Flight/Lodging/Registration for Ramon Wiseman, Cathi Wilson, and Barbie Hamlin (est. cost)
Caro Construction - $10,000 – Release given to complete Pay Application #16
KK Office Solutions-$1,527.20-ink for phaser printers at MMS, MGS, MP, CO
Little Big Tool Store-$3,642 -saw for MS woods class
3.6BILLS$276,239.66
3.7PAYROLL$894,930.61
3.8TRANSFERS ELL $250
At-Risk $26,000
4 year old At-Risk $6,000
Extraordinary School Program $18,500
3.9DONATIONHealthy Habits for Life – Blue Cross/Blue Shield $1000 to MMS
3.10OTHER –CCCC and Vocational TechnicalSchool Application Agreement
Appoint Renee Womacks & Steve Fry – BOE Representatives for Modified IBB Negotiations Process
3.11OTHER - Hearing Officer Ruling on Grievance
Motion made by Mindy Sorensen to approve the consent agenda items 3.1-3.10. Discussion was held. Motion was revised by Mindy Sorensen to approve consent agenda items 3.1-3.10 but remove High Planes Millwork P.O. in the amount of $3050 to be voted on separately. Second by Dennis Springer. Motion carried 5-0.
Motion made by Steve Fry to approve consent agenda item P.O. for High Planes Millwork. Second by Mindy Sorensen. Motion carried 4-1(Tim Snider opposed).
Tim Snider and Dennis Springer left the meeting at 7:44 p.m.
Renee Womacks was present by phone at 7:46 p.m. for this agenda item only.
Motion made by Kent Ott. The Board of Education did not find that the grounds for the grievance were substantiated and therefore, the grievance was not upheld(item 3.11 on the consent agenda). Second by Steve Fry. Motion carried 4-0 (Sorensen, Fry, Ott by show of hand, Womacks by voice vote of “yes”.)
Renee Womacks left the meeting/hung up at 7:47 p.m..
Tim Snider and Dennis Springer returned to the meeting at 7:47 p.m.
4.0PATRON TIME
No patrons were present to speak.
5.0ACTION ITEMS-Action items were discussed as follows: 5.2, 5.3, 5.1, 5.3 continued
5.2 Performance Appraisal Tool for Support Staff
Mr. Keil presented a sample of an evaluation tool for classified staff. Each evaluation document will be linked to a position’s specific job description.
Motion made by Dennis Springer to approve the performance appraisal tool for classified staff. Second by Mindy Sorensen. Motion carried 5-0.
5.3 Selection of Architect Firm
Gregg Oblinger gave a presentation on the concept of construction management at-risk as it relates to the process involved in architect selection and work with the general contractor.
5.1Receipt of District Financial Audit
Mr. Greg Sevier reviewed the financial audit for U.S.D. #263 for 2006-07.
Motion made by Steve Fry to approve the audit and recommended that the items in the management letter be addressed. Second by Mindy Sorensen. Motion carried 5-0.
5.3Selection of Architect Firm
Discussion was held on the architectural firm selection.
Motion made by Steve Fry to approve a special meeting on January 28, 2008 at 6:00 p.m. for the purpose of finishing architect interviews, holding discussion, and possible selection of an architectural firm. Second by Dennis Springer. Motion carried 5-0.
6.0DISCUSSION/REPORT ITEMS
6.1Board of Education Meeting Format
The BOE discussed ideas to enhance the efficiency and focus of meetings. Attempts will be made to adjust the start time of meetings if there are special presentations being done in order to give enough time (special meeting will be called), re-arrangement of the items on the agenda (i.e., move executive sessions closer to the beginning), putting items on the consent agenda if possible, and look at increasing the dollar amount for administrative approval for P.O.s over the limit.
6.2K-12 Enrollment Projection Report
KASB has completed the K-12 enrollment projection for USD #263. Mr. Flores reviewed the information with the Board.
7.0EXECUTIVE SESSION
7.1Negotiations
At 9:52 p.m., Steve Fry moved to go into executive session to include Asst. Supt. Flores and Supt. Augustine-Shaw to discuss negotiations to protect the public interest in negotiating a fair and equitable contract until 10:02p.m. Second by Mindy Sorensen. Motion carried 5-0.
The BOE returned to open meeting at 10:02 p.m.
7.2Non-elected Personnel
At 10:02 p.m., Steve Fry moved to go into executive session to include Asst. Superintendent Flores and Supt. Augustine-Shaw to discuss personnel matters of non-elected personnel to protect the privacy interests of the individual(s) to be discussed until 10:12 p.m. Second by Mindy Sorensen. Motion carried 5-0.
The BOE returned to open meeting at 10:12p.m.
8.0ADJOURNMENT
Motion made by Steve Fry to adjourn at 10:12p.m. Second by Mindy Sorensen. Motion carried 5-0.
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