Job Description
Post Title: / Primary Academy Office manager
Reporting To: / Head of School
Responsible For: / Act as PA to the Executive Head and Head of School.
Manage the administration team to oversee all administrativefunctions at the Primary Academy and Kindergarten.
Liaising With: / All staff, pupils, parents and external agents.
Contract Type: / Full time , permanent
Scale / Academies’ Range 7
Hours / 37 ½ hours per week between 08:15 – 16.00, Monday to Friday
Term time only plus two additional weeks
Main Purpose /
- To carry out specific administrative duties as directed by the Business Coordinator, Executive Principal and Head of school.
Main/Core Duties
Professional Behaviour /
- To be friendly, helpful and welcoming to those telephoning or visiting the Academy for any purpose.
- To be positive and calm in dealing with difficult situations.
- To be professional, friendly and respectful towards all colleagues, and to address any concerns through proper channels.
- To be professional, friendly, fair and firm with students, demonstrating the sort of politeness and respectfulness that we wish them to emulate.
- To maintain an appropriate and professional distance with students.
- To manage the Primary transitions process.
Clerical and other duties /
- To carry out administrative tasks as directed by Business Coordinator, Executive Principal and Head of school.
- Order, store and distribute assessment materials as required.
- To manage the administration budget
- To ensure a comprehensive induction programme takes place for new starters.
- To manage the school diary.
- To produce Trustees Reports in an accurate and timely manner.
- To manage SIMS and work with Senior Data Manager on end of year transition data and census.
- To carry out any other reasonable request from the Academy’s leadership team.
Other Specific Duties /
- To continue personal development as agreed at appraisal.
- To engage actively in the performance review process.
- To address the appraisal targets set by the line manager each Autumn Term.
- To comply with the Academy’s Health and Safety policy and undertake risk assessments as appropriate.
- To show a record of excellent attendance and punctuality.
- To adhere to the Academy’s dress code.
- To sit on the schools H& S Committee, working with ACORS colleagues from the senior Academy.
- To sit on the schools Safeguarding Committee and ensure accurate minutes are recorded from all meetings.
- First Aid at Work first aider
Compliance Restrictors & Enablers / Compliance with all policies and procedures of the Academies, including but not limited to;
- Health, safety and security.
- Data protection legislation and best practice.
- Freedom of information legislation and best practice.
- Child protection, including CRB enhanced disclosure requirements.
- Equal opportunities and diversity.
- Ensure outcomes are economic, efficient and effective.
- Value for money