Company No 10265276

SCALBY LEARNING TRUST
(the "Company")

a company limited by guarantee

Minutes of a meeting of the Trustees of the Company held on 6th December2017 at 7:30 pm in the conference room of Scalby School.

PRESENT
Chair
Vice Chair
CEO / Mr John Scoble
Mr Peter Noble
Mr David Readexcept item 14
Mrs Stephanie Hartley
Mr Roger Cannon / Trustee, Local Governing Body
Trustee, Local Governing Body
Trustee, Local Governing Body
Trustee, Local Governing Body
Trustee, Local Governing Body
IN ATTENDANCE
Headteacher Designate
Company Secretary
Clerk / Mrs Sue Cammishexcept item 14
Mr Mike Goode except item 14
Mr Michael McCluskieexcept item 14
Mr Nigel Penn
Ms Dominika Jureczko / Local Governing Body
Local Governing Body
NOT PRESENT / Mr John Senior / Trustee

The meeting started at 7.27 pm.

Item / Minute / Action
1. / Apologies for absence and to determine whether any absences should be consented to.
The trustees welcomed Mrs Samantha Devall-Rowntree who was recently elected as a parent governor and APPROVED her nomination.
Apologies had been received from Mr Senior. The absence was given CONSENT.
2. / Declaration of interests.
None were declared.
3. / To determine whether any part of the proceedings should be treated as confidential and excluded from the minutes to be made available for public inspection.
The Head Teacher’s report and items8, 9, 10 and 13 were declared as confidential.
4. / Notification of urgent other business.
There was none.
5. / To approve as a correct record the minutes of the joint meeting of the Trustees and the Local Governing Board held on 1st November 2017.
The minutes were APPROVED with an amendment as a correct record and signed by the Chair.
6. / To consider matters arising from the minutes and for which there is no separate agenda item.
Item 3 – Chair to thank the staff for their work on safeguarding.
This had been actioned by the Chair.
Item 18 - Behaviour policy.
This has been included in the agenda for the Local Governing Body meeting.
7. / Finance report.
The Company Secretary drew the trustees’ attention to the summary finance report, gave the key figures and invited comments and questions.
In response to a question, the Company Secretary gave the details for the expected outturn.
The Company Secretary highlighted that due to the recent changes as detailed in a recent letter from the HR for children and young people services, staff on certain bands will see an increase. This has not been built into the budget yet.
The current electricity contract was highlighted to the trustees. After reviewing the alternatives, the trustees AGREED with the Company Secretary’s recommendation to continue with the current agreement.
The Company Secretary gave an overview of the reasons for the grounds maintenance contract will be discontinued. He presented the alternative quotes and it was AGREED that a contract will be signed with Countrywide.
The catering service intend to change their basis of charging to an amount per meal, instead of per costs. This matter will be followed up by the Company Secretary. This change might cause a disruption of the service and potentially the school will need to terminate the contract.This will be negotiated with the catering service and the trustees will be updated.
8. / Confidential item.
9. / Confidential item.
10. / Confidential item.
11. / Audit Committee.
In the absence of Mr Armistead, the Company Secretary gave a short report from the last meeting of the Audit Committee.
The Audit Com met and reviewed the audited accounts which were presented to the Members during the AGM. An internal audit programme and internal assurance reports were received. Nothing significant arising from that. The internal assurance programme was agreed for the next year.
Progress towards GDPR will be audited. An extra day per year will be spent by the auditors at any school that joins the Scalby Learning Trust.
12. / CEO ESFA letter.
A letter from ESFA had been circulated to all trustees for their information. There were no questions.
13. / Confidential item.
14. / CEO role in 2018 (Job description and contracted hours.)
The CEO, Mr McCluskie, Mr Goode and Mrs Cammishleft the room for the duration of this item.
The Chair drew the trustees’ attention to the CEO JD document, which had been circulated prior to the meeting.
The trustees discussed the contracted hours for the CEO.
In response to a question, the Company Secretary gave details of how time above contracted hours would be paid.
In response to a question, the Company Secretary gavean overview ofthe financial impact of the new role on the Trust’s budget.
It was DECIDED that the CEO will be paid on the Leadership Scale Point and be employed initially on 0.2 salary contract on a salary 1 day a week leadership equivalent. This salary also includes his holiday entitlement.
15. / To deal with any matters agreed for consideration under point 4 above – urgent other business.
There was none.
16. / Next meeting.
17th January – joint meeting of Trustees and Local Governing Board.

The meeting ended at 8:10 pm

Signed...... Date......

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