Duties of the Immediate Past President of Electra Province
Revised by Immediate Past President J. Clark

  1. Delta Theta Chi Web Page

The Past President is responsible for checking the National Delta Theta Chi web page and passing on updates for ElectraProvince to the web masters. Below are some examples of items that can be passed on:

  • The published Pleiad
  • Pleiad deadline and contact information
  • Electra Province Officers and their contact information
  • Upcoming Conclave information
  • Summary of Conclave, including who won various awards
  • Electra Province Scholarship information
  • Contact information
  • Winners and photos
  • Application(s)
  • Name(s) of new Initiate(s) and Big Sister(s)
  • Photos with consent
  1. Awards

The Past President tracks the chapter’s Conclave related achievements. If a particular chapter has had a strong showing (i.e. won first prize for membership, achievement, participation, etc.) for three (3) years in a row, the Past President may recommend, at the Province Midyear Meeting, that the chapter be given an award at Conclave. This award does not have to be given each year - it is at the discretion of the Province Board.

After the Bettye Bielfeldt Award recipient is chosen at the Province Midyear Meeting, the Past President will select, order, and purchase the award and have it and the plaque duly engraved. The award has ‘historically’ been a charm bracelet with the charm engraved with the recipients’ name on one side and the name of Bettye Bielfeldt and the year of the award on the reverse. The Past President arranges with the previous year award recipient for the presentation of this award at Conclave of the current year. The Past President also arranges for completion of the certificate to accompany the award.

The Past President retains in her properties thefollowing Bettye Bielfeldt Award properties:

  • Framed photograph of Bettye Bielfeldt
  • Notebook with history and photos of Bettye Bielfeldt
  • Engraved plaque(s) containing the recipient name(s) of the Bettye Bielfeldt Award and stands
  • Notebook containing photos and nomination letters of the recipient(s) of the Bettye Bielfeldt Award (not all available as this was started in 2012)
  • New certificates

The Past President is responsible for setting up the Bettye Bielfeldt display at Conclave.

  1. History of Electra Province

The Past President is responsible for writing the History of Electra Province for the year in which she was President. A majority of this information comes from the minutes of the last Conclave. This information is kept in the Past President notebook. (See notebook for suggested history report guidelines)

  1. National Convention Book

This is NOT an official duty of the Past President. There is a book that was created by ElectraProvince with “How To” information for National Convention. In theory, this book should be passed on to whichever Province is hosting the National Convention.

January 20131