Principal notification –Unsuccessful application for referral of enrolment to a state special school but offer oftemporary attendance

Email: principal@ ______

Subject: Offer of Temporary Attendance – [student name]

Attach: Decision-maker’s scanned copy of signed Information notice and all evidence considered; Parent notification - Offer of temporary attendance in a state special school.

Dear [Principal name]

The Chief Executive’s delegate,in accordance with s.167 of the Education (General Provisions) Act(Qld) (EGPA), has refused [student name]’s application for referral to [name] Special School for enrolment.

Please find attached a copy of the Information notice for enrolment in a state special school(Information notice) outlining the decision, for your information. I draw your attention to Part D which outlines the reasoning for the decision and provides information about the parent’s right to request an internal review.

The signed copy of the Information notice has been posted to you so it can be stored in the student’s file. Please also provide a copy to the parents of this child for their records.

With regards to your request for consideration of temporary attendance, the Chief Executive’s delegate has decided to offer temporary attendance at [name] Special School for a maximum of 10months because:

  • on the evidence provided, the prospective student is likely to be verified in the Education Adjustment Program (EAP) category of Intellectual Disability within a 10 month period from the starting date; and
  • all other Minister’s Policy: Criteria to decide a person is a “person with a disability” for the purpose of enrolment in state special schools (Minister’s Policy) criteria are considered met at this time.

You can now contact [student name]’s parent(s) to invite them to complete the temporary attendance registration and agreement process. Please note that this does not amount to enrolment. [student name] cannot be enrolled until:

  • all eligibility criteria are met as outlined in the Minister’s Policy; and
  • their application is formally referred to you for enrolment in accordance with s.166 of the EGPA.

I have attached a copy of a letter for you to forward to the parent to ensure they understand this is an offer of temporary attendance and not enrolment.

Temporary attendance can be terminated or suspended at any time by you, the Principal of [name]Special School,in consequence of you forming a view that there are grounds for the termination or suspension equivalent to the grounds for suspension or exclusion by school principals in the EGPA.

Temporary attendance will also be terminated when:

  • the EAP verificationprocess is concluded and a decision on enrolment is made under ss.166 or 167 of the EGPA; or
  • [student name]’s EAP verificationprocess is not finalised at the conclusion of the 10month attendance period.

Once[student name]meets the criteria for verification in the EAP category of Intellectual Disability, and if they continue to meet the other Minister’s Policy criteria, please ask the parent(s) to submit a new Parent application for referral of enrolment to a state special school. You should then prepare and submit a new Information notice. You can include any information previously given to you that has not changed.

If a decision is made under s.166 of the EGPA that [student name] meets the eligibility criteria outlined in the Minister’s Policy and the special school is able to cater for the educational needs of [student name], then the application for enrolment will be referred back to the school for processing under s.156 of the EGPA.

If a decision is made under s.167 of the EGPA that [student name] does not meet the eligibility criteria outlined in the Minister’s Policyor the special school is not able to cater for the educational needs of [student name], then you will be formally advised that the application for referral of enrolment has been refused.

If temporary attendance ends and [student name] is not enrolled in the school, [student name]’s parents will need to enrol [student name] at another school.

Please do not hesitate to contact me if you have any questions.

Regards

Uncontrolled copy. Refer to Department of Education and Training Policy and Procedure Register at

to ensure you have the most current version of this document. Page 2 of 2