(A Govt. of India Enterprises)

O/o General Manager Telecom District, Koraput

TENDER DOCUMENT FOR PREVENTIVE MTCE./ SHIFTING WORK OF OPTICAL FIBRE CABLE AND JOINTING/ REPAIRING IN Koraput SSA.

1.Date of Submission of Tender :Up to 13:00 hrs. of 20-08-10

2.Date of Opening of Tender :At 16:00 hrs. Of 20-08-10

3. Entertaining queries & modifications up to06-08-2010

ISSUED TO :-

Paid Rs.520/-

Book No: ______

Receipt No: ------

Dated : ______

______

______

______

Issuing Officer

1

(Each page must be signed by the bidder as a token of having gone through and understood the contents therein.)

(A Govt. of India Enterprises)

O/o General Manager Telecom District, Koraput

SECTION – I

No: S-10 (II) /2010-11 /01 Dated at Koraput the 27-07-10

NOTICE INVITING TENDER

Wax-sealed Tenders are invited for and on behalf of the BSNL by the General Manager Telecom, Koraput from Experienced Contractors having experience in maintenance/ shifting of OF Cable & Jointing/ repairing works under Koraput SSA. Estimated cost of the work is Rs.10,00,000/- (Rupees Ten lac only). Experience Certificate for the same work or OFC laying works of minimum value of Rs 5,00,000/- during last two financial years i.e 2008-09 & 2009-10 and current year in DOT/ BSNL/ MTNL/ Central Govt/ State Govt/ PSUs.

Tender document can be obtained from the Sub-Divisional Engineer (Estimate), O/o the GMTD, BSNL, Koraput on all working days between 11:00 hrs. to 16:00 hrs. from 28-07-10to 19-08-10 by producing cash receipt of Rs. 520/- (non refundable) issued by Sr. AO (Cash), O/o the GMTD, BSNL, Koraput. Tender Document can also be downloaded from our website but in such case the Tender Document (submitted) must accompany the cost of Tender Document i.e. Rs.520/- in form of DD drawn in favour of Sr. AO (Cash), O/o the GMTD, BSNL, Koraput, payable at Koraput, failing which such Tender(s) will summarily be rejected.

Tender(s) must be accompanied with EMD amount of Rs.25,000/- by producing an account payee crossed Demand Draft for Rs.25,000/- drawn in favour of Sr. AO Cash), O/o the GMTD, BSNL, Koraput, payable at Koraput issued from any of the Scheduled Bank/ Nationalised Bank.

Wax-sealed Tenders along with the DD towards EMD amount, complete in all respect, superscribed on the top of the cover as ‘TENDER FOR THE WORK OF PREVENTIVE MAINTENANCE/ SHIFTING WORK OF OPTICAL FIBRE CABLE/ OF CABLE JOINTING/ REPAIRING WORK UNDER KORAPUT SSA’ addressed to DE (P&A),O/o the GMTD, BSNL, Koraput should be dropped in the Tender Box kept in the chamber of DE (P&A) up to 1300 hrs. of 20-08-2010 and will be opened at 16:00 hrs. on the same day in the presence of those Tenderers who wish to be present.

The GMTD, BSNL, Koraput reserves the right to accept/ reject any or all the Tender(s) without assigning any reason.

DE (P&A)

O/o the GMTD,

BSNL, Koraput

SECTION – II

WORK SPECIFICATION

I)WORK SPECIFICATION FOR TRENCHING

  1. Trenching work for Preventive Maintenance work or shifting of OF Cable and OF Cable pipeline concreting work etc.

The trenching work involves excavation of the trench up to 1.65 meters depth with minimum of 40 cm width at the top and 30 cm width at the bottom on the existing OFC Route or altogether new trench required for OF Cable protection work or for shifting of OF Cable due to widening of the Road etc.

The charges for all types of trenching will be calculated as shown below.

Charges per running meter of trench as above Y x X

Where the trench depth is less than 1.65 M 1.65

Where X = the actual average depth in meters

Y = Rate approved as per running meters

  1. The tenderer may offer in the Tender Schedule, rates for different types of work as shown below for preventive maintenance/ shifting work of OF Cable.

Laying the Half cut HDPE/ PLB pipes over the OF Cable

Digging the Joint pit of 1.5 Mtr. diameter and 1.65 meters depth and reinstating with soil.

Removing/ lowering & Positioning of Joint chamber set.

Digging of Manhole pits 40 cm x 2M x 1.65M (width x Length x Depth).

HDPE OF Cable pipe laying.

PLB OF Cable pipe laying.

OF Cable pulling.

GI Pipeline laying over HDPE/ PLB pipes.

Shifting of OF Cable along with pipe/ cable.

PCC/ RCC Cutting for depth of 30 cm & width of 45 cm wherever required.

Concreting of OF Cable pipe line of 4’ x 10’ (Thickness x width), the cement concrete mixture used should be 1:2:4 compositions i.e., (cement 45 grade, coarse sand & graded stone) as per the specification. The rates should be quoted as per running meter length inclusive of materials, labour & transportation charges of men and material etc.,. Separate chares for concreting work will be effected as shown in tender schedule.

In some areas as required by the Department, the concreting or OF Cable pipeline is to be carried out with iron mesh (to be supplied by the Contractor) for which separate rate may be quoted for running meter length.

In case of Rocky areas only, where it is difficult to achieve 30 cms width, calculation of concreting work will be done as per following calculation.

Charges per running meter of concreting in Rocky areasA x B x X

30 x 30

Where A= width of concreting

B= Height of concreting

X= Approved rate per running meter of concreting.

No separate charge for trenching will be paid if more than one pipeline is laid in the same trench.

  1. For new trench with depth  165cm, the following guidelines in taken into account/ will be applicable.

(a) 165cm & up to 150cm – 5% of approved rate will be deducted.

(b) 150cm & up to 130cm – 12.5% of approved rate will be deducted.

(c) 130cm & up to 100cm – 25% of approved rate will be deducted.

(d) 100cm - - 40% of approved rate will be deducted.

In the case of shifting of OF Cable, the existing OF pipeline should be made free if necessary by breaking/ removing existing protection.

Watching of concrete work (curing) thus completed is to be carried out daily for 5 days continuously ensuring proper curing of the work. Done.

After concreting, the OF Cable trench should be reinstated by soil properly,

  1. Utmost care should be taken while handling of OF Cable & HDPE/ PLB Pipe.
  2. The work should be done under the guidance & Supervision of the Sub Divisional Engineer or the Junior Telecom Officer of the concerned sections.
  3. Transportation of the Men & Material has to be carried out by the Contractor himself.
  4. Shifting of the OF Cable pipe line along with the cable without causing any damage to the cable to new trench.
  5. Jungle cutting or clearing any other obstructions that may be required while shifting the OF Cable pipe line along with cable from old trench to the new trench.
  6. Refilling both old and new trenches properly and Replanting/ Concreting Route Indicators.
  7. Taking all safety measures while excavating the above work including traffic control.
  8. While shifting the existing OF Cable with pipe line etc any unforeseen practical difficulties if encountered which invoices additional work and labours, prior approval should be taken from DE concerned and after his explicit approval for additional expenditures, then only work should be taken up and completed.
  9. Jointing/ Repairing of OF Cable as & when fault occurs.
  10. Micro tunnelling wherever other normal methods are not feasible

II) WORK SPECIFICATION FOR CONCRETING MANHOLE INDICATOR/ JOINT INDICATOR ON OFC ROUTE.

1.The Work involves:-

a.Digging of pits of size 9” depth x12” width x 12” length around the Manhole indicators of size 6’’

x 4’’ x 30’’.

b) Digging of pits of size 9” depth x 12” width x 18” length around joint indicators of size 12” x 3”

x 30”.

2.After excavating as above filling with concrete of specifications 1:2:4 i.e., 1 Cement (50 grade), 2 coarse sand & 4 Graded stone ¾” size around the manhole. Joint indicators as per specification (Concreting 3” above the ground & for 9” depth around Manhole/ Joint indicators for 12”L x 12”W & 18” x 9”W respectively) ensuring 3” concrete around the rout/ joint indicators irrespective or the size of the indicators.

3.Concrete provided 3” above the ground around manhole/ joint indicators is to be smooth finished (Gilava).

4.Watering of concrete work thus completed, is to be carried out daily for 5 days continuously ensuring proper curing of the work done.

  1. In a few cases where the manhole/ joint indicators are placed away from the road (e.g. planted in the field) they may have to be shifted to the road side, as per instruction from Sub-Divisional Engineer/ JTO concerned and concreting work is to be carried out after shifting the indicator. Where the manhole/ joint indicators are missing, new indicators are to be planted supplied by the Contractor and the concreting work is to be carried out after replanting the indicators as per guidance from concerned SDE/ JTO
  2. The concreting work thus completed should be to the full satisfaction of concerned SDE/ JTO and any minor modification/ changes should be carried out immediately.
  3. The rate quoted should be for the Planting/ Concreting of one route manhole/ joint indicator inclusive of materials/ Labour and transportation charges of men and material.

SECTION III

INSTRUCTIONS TO BIDDERS

1. SERVICES TO BE PROVIDED

Services to be provided are given in Section VIII.

2. Eligible Bidders & Documents required:

  1. Bidder should be a licensed Contractor Registered with the DOT/ BSNL/ MTNL/ Central Govt/ State Govt/ PSUs.
  2. The Bidder shall have Experience Certificate for the same work OR OFC laying works of minimum value ofRs.5,00,000/- during last two financial years i.e 2008-09 & 2009-10 and current year in DOT/ BSNL/ MTNL/ Central Govt/ State Govt/ PSUs. issued by an officer not below the rank of JAG(DGM)

The Tenderer should submit along with Tender Form the attested copies of following

Documents.

i)The Bidder shall furnish the particulars of past performance with supporting Documents ( as per “b” above)

ii)Partnership deed or Proprietorship deed or Articles/ Memorandum of association as the case may be.

iii)Latest income tax Certificate (ITCC)/ PAN Card.

iv)Valid and authenticated registration certificate from DOT/ BSNL/ MTNL/ Central Govt/ State Govt/ PSUs.

v) Bid Security (EMD) of requisite amount as per NIT (in original). In the form DD or Bank Guarentee issued by a scheduled bank in favour of Sr A.O.(cash) O/o GMTD ,BSNL, Koraput.

vi)Bid Form and Price Schedule duly and fully completed & signed & sealed at each page (original/ downloaded copy).

vii)Declaration regarding no relation with BSNL employee (in original).

viii)Certificate of having requisite manpower and equipments

ix)EPF registration certificate

x)Valid labour license for requisite manpower

xi)Service tax registration certificate and up to date clearance of Service Tax –Certificate.

xii)Proof of ownership of equipment (splicing machine,OTDR etc),tools men ( appointment order etc ,machine for carrying out specified works

2.1The Bidder is requested to examine all instruction forms. Terms and Specification in the Bid documents. Failure to furnish all the information required as per Bid Document on submission of the Bids not substantially responsive to the Bid Documents in every respect will be at the Bidder’s risk and may result in rejection of the Bid.

2.2A prospective Bidder requiring any clarification on the Bid document shall notify the purchaser in writing. The purchaser shall respond in writing to any request for the clarification of Bid document which it receives not later then 3 days prior to the date of opening of Tender.

3. Bid Form

The Bidder shall complete the Bid form (Section VII) and the appropriate Price Schedule (Section VI) furnished in the Bid document covering the works to be carried out.

4. Bid Price.

i)The Contractor shall quote as per Price Schedule given in section VI for all types of works given. The rate quoted should be inclusive of all levies & Taxes

ii)The price approved shall remain fixed during entire period of contract & shall not be subject to variation on any account. A BID submitted with an adjustable price quotation will be treated as non-responsive and rejected.

iii)“Discount” or Extra charges it any mentioned by the Bidders shall not be considered unless these are specifically indicated in the Price Schedule.

5. Bid Security

i)The Bidder must enclose (EMD amount) a DD for Rs.25,000/- drawn in favour of “Sr. AO (Cash), O/o the GMTD, BSNL, Koraput” from any scheduled/Nationalised bank payable at Koraput.

ii)The EMD/ Bid Security of the successful Bidder will be refunded on submission of PBG /DD of Rs. 1,00,000/- (I lakh) on award of the tender

iii)The Bid Security of unsuccessful Bidder will be refunded after finalisation of tender.

iv)The Bid Security may be forfeited:

  1. If Bidder withdraws his Bid during the period of Bid validity i.e. 180 days from the date of opening of the Tender.
  2. If the successful Bidder fails.
  3. To sign contract/agreement in accordance with clause 10.
  4. To furnish security Deposit in accordance with clause 11.
  5. The successful Bidder will be called to appear before the tender Evaluation Committee for Negotiation if required, on a date and time given by the GMT, Koraput. If the successful bidder fails to appear before the TEC on the given date and time. BSNL has right to forfeit the EMD (Bid Security) of the successful tenderer.

6. Submission of Bid:

A. The Bidders are specifically required to submit their offers in three parts, each in different sealed envelopes (Packing PVC Tape/Sealing Wax) duly marked as-

i. “Envelope-A: (a) Bid Security & (b) DD for Cost of Bid Document” (in case the tender document is downloaded from our website).

ii. “Envelope-B: Techno-commercial Bid”

iii. “Envelope-C: Financial/ Price Bid”

All the above three envelopes (A, B & C) should be submitted in a large cover.

The envelopes should be addressed as :

The Divisional Engineer (P&A)),

O/o. General Manager (Telecom District )

Telephone Bhawan, Koraput-764020

iv) The outer cover should bear the (a) item name i.e TENDER FOR THE WORK OF PREVENTIVE MAINTENANCE/ SHIFTING OF OPTICAL FIBRE CABLE & JOINTING/ REPAIRING WORKS UNDER KORAPUT SSA” ‘DO NOT OPEN BEFORE 16Hrs of 20-08-10.

And

(v)Shall indicate the name and address of the bidder to enable the bid to be returned unopenedin case it is declared ‘late’/rejected

B. Above three covers are to be sealed (Packing PVC Tape/Sealing Wax) and marked with PERSONAL SEAL (rubber stamp). All the three covers (A, B & C) shall be kept in one outer cover, which will also be sealed (Packing PVC Tape/Sealing Wax) and marked with personal seal (rubber stamp).

C. If the envelopes (both inner and outer) are not sealed (Packing PVC Tape/Sealing Wax) and marked as per clause 6, the bid will be rejected in tender opening stage and the bid will be returned to the bidder.

D. Envelope-A should contain (i) Bid Security as per 5(i) , & (ii) DD towards the Cost of Bid Document (if the tender document is downloaded from website) DD should be in favour of Sr A.O.(Cash) ,O/o GMTD,BSNL, Koraput

E. Envelope-B should contain all the Techno-commercial bid along with related document establishing bidders eligibility as per clause-2

F. Envelope-C should contain Financial/ Price Bid i.e. the rates duly quoted by the bidder in the prescribed format (“Financial Bid”).

G. If any of the document required to be submitted in envelope A is found wanting, the concerned bid shall be rejected at the opening stage itself and the remaining envelopes B & C will not be opened.

H. Bids shall either be sent by registered post or delivered in person. The responsibility for ensuring that Bids are delivered in time would vest with the bidder.

I. Bids delivered in person shall be delivered to above indicated address on or before the time hours of due date. The Tendering authority shall not be responsible if the bids are delivered elsewhere and after the due date and time

7.Bid Opening:

i.Bids shall be opened by the tendering authority in the presence of bidders or their authorized representatives who choose to attend, at specified time and date. The bidder’s representatives, who are present, shall sign an attendance register. Authority letter shall be submitted by the bidder before they are allowed to participate in bid opening

ii. The Tendering authority will first ensure the availability of Bid Security and cost of tender paper (if downloaded from website) in envelope ‘A’, if any of these are not available the remaining “B & C” envelopes will not be opened and the bid will be rejected at that stage itself.

iii. The Tendering authority shall then open the techno-commercial bid contained in envelope-B and check the availability of all the documents as per clause -2 During this opening of techno-commercial bids, Tendering authority shall check availability of required document in general. Evaluation of the techno-commercial bids in details shall be done by the tendering authority on a later date before opening of the financial/price bid.

  1. Evaluation:

PRELIMINARY EVALUATION:

i.Tendering authority shall evaluate the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are generally in order.

ii. Prior to the detailed valuation, , the tendering authority will determine the substantial responsiveness of each bid to the Bid documents. For purposes of these clauses, a substantially responsive bid is one which conforms, to all the terms and conditions of the Bid documents without material deviations. The tendering authority’s determination of bid’s responsiveness is to be based on the contents of the bid itself without recourse of extrinsic evidence.

iii. A bid, determined as substantially non-responsive will be rejected by the tendering authority and shall not subsequent to the bid opening be made responsive by the bidder by correction of the non-conformity also the tendering authority shall not be bound to show the reasons/causes of rejection of the bid.

Iv The tendering authority may waive any minor infirmity or non-conformity or irregularity in a bid, which does not constitute a material deviation, provided such waiver, does not prejudice or affect the relative ranking of any bidder.

EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS:

i. The tendering authority shall evaluate in detail and compare the bids previously determined to be substantially responsive bids.

ii. Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected by the tendering authority. If there is a discrepancy between words and figures, the amount in words shall prevail. If the bidder does not accept the correction of the errors, his bid shall be rejected. In a tender, where number of items is more than one, price evaluation shall be on composite basis.