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ALCOM ELECTRONICOS DE MEXICO

INSTRUCCIONES DE TRABAJO
Title: Internal Customer Claim / Ana Cruz
Purchasing Supervisor / Detlef Thonnissen
Purchasing Management
ID: W01PU005 / Revision: 0 / Date: 06/04/08 / Reviewed by:
Name of Position / Approval by:
Management of Area

I. INSTRUCTIONS

Instructions to Supplier:

1)Claim is to be filed by supplier within 30 days of end-of-production (EOP). EOP for claim process purposes will be defined as the last requirement date for which supplier sees net requirements per Alps Automotive material release (electronic or paper/manual release)

Claims filed after 30 days will not be accepted

2)Supplier is to use the Excel worksheet titled, FR-PU-660 Obsolescence claim form and fill in the following information for each part they intend to claim based on the Alps releases. Inventory of component parts or raw materials supplier intends on including in their claim are to be identified beneath each part they ship to Alps that they are used for.

  1. Identify the release with the maximum fab/raw authorized quantities
  2. Fill that release date and the relevant information from it as appropriate on the claim form.
  3. Attach to the claim documentation (screenshots, EDI data, SupplyWeb history) to support the quantities being claimed

3)Breakout any inventory to be claimed and identify its location (3rd party consignment warehouse, sub-supplier), state (WIP, raw) and quantity required per finished good

4)Submit claim to your ALCOM buyer.

5)Alcom buyer will review supplier claim. If errors are found in the data or the form itself, it will be returned to the supplier for resubmission with documentation of what the errors are.

Only one resubmission is permitted

6)If claim is correct Alcom purchasing will review supplier claim within 30 days and notify the supplier of the claims status. Note: If the material the Alps supplier is claiming is also included on a claim to one of Alps’ customers, timing of the final resolution of the final claim and disposition of the inventory will be dependent on the Alps end-customer’s own claim process

7)Once decision has been made Alcom purchasing will notify supplier within 60 days of claim submission – subject to end-customer delays which may extend this timing – of intended disposition of material. This will take one of 3 forms:

  1. Ship material to Alps (or rework material per Alps instructions). PO will be issued for the material and any additional costs required
  2. Hold material for audit by Alps personnel or Alps’ authorized representative. Alps will audit material in as timely a basis as possible, supplier is responsible for holding material until the final disposition subject to the audit has been decided
  3. Scrap material at supplier facility. Supplier must present to ALCOM buyer evidence of scrap (a signed scrap affidavit with evidence photos of destruction)

8)Upon successful receipt, rework, audit and/or destruction of the material, Alps will authorize supplier to invoice Alps for the value of the claim as authorized by Alps. Payment will be made subject to Alps standard terms with the supplier.

  1. QUALITY RECORDS:

Document / Custodian / Area / Retention Period
N/A / N/A / N/A / N/A
  1. HISTORY REVISION:

Date: / Revision. / Description of the Change
06/04/08 / 0 / Creation of the Document

FR-DC-053 Rev.0