Food Trader Or Ice Cream Trader Application Form

ST. ANDREW SQUARE GARDEN

FOOD TRADER OR ICE CREAM TRADER APPLICATION FORM

Please note that the deadline for applications is strictly

12 Noon on Friday 15 April2016

Both a hard copy and an electronic copy are required

Should you have any questions please contact Hilary Goodfellow on:

Email:

Tel:07947 751 963

Late applications will not be accepted.

Both an electronic and a hard copy of the application form and all the required documentation as specified on the document checklist are required.

Electronic submission:Please put your application form and all documentation in one zipped file and send via a free file sharing website such as Mail Big File or We Transfer and email to:

Postal submission:Please post hard copies of application forms and all certification to:

Hilary Goodfellow, 2/1, 121 Kenmure St, Glasgow, G41 2NU

Name of Business
Contact Name
Proposed on site contact
Registered Business Address
Telephone Number
Mobile Number
Email Address
Website

Company Representative

I confirm that I have read and understood the above application form and attached Terms and Conditions and I agree to be bound by them.

Authorised Signatory:
On behalf of:
Date:
Pitch Type / Total No. of Pitches avail / Total Footprint within Tent:
Frontage(m) x Depth(m) / REQUESTED PITCH
Please put an ‘X’ next to your request pitch below
Trade from within Event Wooden Catering Shed / 1 / 4m x 4m
Trade from within Event Wooden Catering Shed / 1 / 3m x 3m
Stand Alone Street Food Trader trading from own Food Truck / 3 / Pitch size dependant on size of food truck
Quality Ice Cream Van / 1 / Pitch size dependant on size of ice cream van

If you are applying to bring your own stand-alone mobile unit or an ice cream unit please note that it will not be possible to have a stock vehicle positioned behind it.

Please complete the below:

Mobile Unit / Retail Vehicle Total frontage in meters / RetailVehicle Total Depth in meters
INSERT NAME OF MOBILE UNIT / INSERT FRONTAGE IN METERS / INSERT DEPTH IN METERS
Provide evidence of your experience in providing a similar food service selling the type and quality of food that you are applying to sell at SASG at other large-scale multi day outdoor events and festivals and list any such events over past three years. / Weighting
70%
Please detail below points of contact to enable SASG to seek References on a confidential basis, if required. References must relate to a similar service within the last three years. / Weighting
30%
Reference:
Name of Organisation:
Address:
Contact Name:
Contact Telephone Number:
Contact E-mail:
Nature of Service Provided:
Value of Contract:

AESTHETIC APPEAL METHOD STATEMENT

Provide high resolution photographs of your street food truck, or, if applying to trade within one of our wooden catering sheds, photographs of your proposed set up, ideally at another event. Please note these photographs may be used in the marketing materials for the event. / Weighting
5%

QUALITY METHOD STATEMENT

Please submit your proposed Menu with prices of all food and beverage options as a menu pdf, including details of all proposed children's portions and prices. / Weighting
6%

Quality – Please give a full and detailed description of your proposed food offering including details of cooking and methods and other details that characterise your catering. / Weighting
6%

PRICING POLICY METHOD STATEMENT

Affordability – please detail how the menu offers value for money to the customer including detailing Children's portions options are available and their reduced price. / Weighting
5%

VARIETY METHOD STATEMENT

Where appropriate, please detail what Vegetarian options your menu offers. / Weighting
2%

Where appropriate, please detail what Vegan options your menu offers. / Weighting
2%

Where appropriate, please detail what Gluten Free options your menu offers. / Weighting
2%

Where appropriate, please detail what Halal options your menu offers. / Weighting
2%

ADHERANCE TO SCOTLAND’S FOOD CHARTER FOR EVENTS METHOD STATEMENT

As part of the legacy of Glasgow’s 2014 Commonwealth Games, Scotland’s Food Charter for Events has been developed as the new industry benchmark standard for quality catering at events. The Charter places importance on standards of animal welfare; timescales from harvest to delivery; Product Assurance Schemes; seasonality and sustainability, and authenticity (e.g. products from Protected Geographical Indication (PGI) or Protected Designated Origin (PDO)).

All applicants applying to see food are therefore required to demonstrate how they adhere to the principals of Scotland’s Food Charter for Events.

Please detail in percentage terms what percentage of items on your menu are made using quality Scottish produce. / Weighting
5%

Q10

Please detail in percentage terms what items of the full menu will be freshly prepared versus bought in. / Weighting
5%

Q11

Please explain how your products meet the standards set out in Scotland's Food Charter for Events, providing details of quality assurance schemes, production methods and copies of relevant certification and so on. / Weighting
5%

Q12

What options can you provide to ensure a range of seasonal produce is available and your menu range can reflect the best produce available? / Weighting
5%

MARKETING METHOD STATEMENT

Q13

Provide details of what communication channels you will use to market your stall should your application for a pitch at SASG be successful. / Weighting
5%

SYSTEMS & OPERATING ARRANGEMENTS METHOD STATEMENT

Q14

Please provide a full power spec detailing each appliance and it's required kilowatts supply that will be used within your pitch.
Please note the use of LPG Gas is strictly prohibited for all traders trading within our Wooden Catering Sheds.
Traders trading from their own Street Food Trucks are permitted to use Gas.
Please remember that all traders are required to have their own hot water handwash facility. / Weighting
3%

Q15

For Stand Alone Mobile Street Food Traders and Ice Cream traders only: Please give dimensions in metres of your unit total footprint (frontage x depth) and ensure that you are accurate in your measurements and have factored in towbars etc.
Please note that space is limited and therefore pitch sizes need to be kept to a minimum. Mobile Street Food units must be standalone and are not permitted to have a stock vehicle in-situ. No pagodas or marquees are to be erected as additional storage or prep space unless agreed prior and within your requested footprint / Weighting
2%

Q16

Please provide details of your system for Food Safety Management, including details of your critical controls, temperature control procedures, delivery procedure, storage and stock management arrangements. / Weighting
4%

Q17

Please provide details of your how you deliver the highest standards of customer care to ensure a high quality of experience for all using the facility, including detail on staff training programmes in place. / Weighting
4%

HEALTH PROMOTION & SOCIAL RESPONSIBILITY METHOD STATEMENT

Q18

How will you promote and support through your organisation access to Fairtrade products, ethical sourcing and the social impact of how food is produced throughout the whole farm to fork process, where appropriate? / Weighting
4%

Q19

What opportunities can you provide for training and awareness for your staff, our staff, or the public at the event to improve knowledge of nutrition, food sourcing, seasonality and sustainability? / Weighting
4%

Q20

Please outline what facilities you put in place to ensure an equal service is offered to patrons with accessibility requirements e.g. variable counter heights, provision of portable menus with pictures, in-front-of-the-counter service. / Weighting
2%

ENVIRONMENTAL & SUSTAINIBILITY METHOD STATEMENT

Q21

Please outline your current arrangements for minimising the consumption of natural resources through your sourcing, production and packaging arrangements. / Weighting
4%

Q22

What arrangements do you have for minimising waste, including recycling and reusing, waste separation and collecting? / Weighting
4%

Q23

What policies and arrangements do you have for minimising the use of chemicals in growing, preserving, pest control or maintaining the quality of the food you serve? / Weighting
4%

Thank you for your completing the application form. Please now refer to the Document Checklist which details which additional information needs to be submitted to complete the application process. Please note the event organisers may reject incomplete applications.

3 SASG Food Trader Application Form Final 29.3.16