Club/Organization Information

APPLICATION FOR ORGANIZING AND HOSTING

THE 2012 EASTERN SECTIONAL FIGURE SKATING CHAMPIONSHIPS

CLUB/ORGANIZATION INFORMATION

Name of Applicant Club(s)

Address:

Please list the major competitions hosted by applicant club(s) or inter-club association in the last five years (international, nonqualifying and qualifying competitions only).

If awarded, will this competition be totally managed by the host club(s)? [ ] YES [ ] NO

If not, list below the organization that will assist the host club(s).

Name of Organization:

Address:

What type of organization is this?

How long has the organization been in existence?

How will the organization support this event?

This application was prepared by:

Name:______

Address:______

______

Daytime Telephone Number: ______Email Address:______

Signature:______

Club or Organizational Affiliation:______

This application meets with the approval of the Board of Directors of the Applicant Club(s) or Inter-Club Association and Applicant is willing to submit further information if requested.

HOST CITY INFORMATION

Proposed Dates of Competition:

Name of City:

Average Temperature for month of event (high & low):

Average Precipitation for month of event:

Altitude:

Daily Newspapers:

List any major activities or events scheduled to take place in the host city during the same time period as the sectionalchampionships:

a)______

b)______

List community and volunteer resources proposed to help host/promote the sectionalchampionships:

a)______

b)______

VENUE INFORMATION

A. EVENTS ARENAS

Item Description / Competition Arena
Name
Address
Contact Name
Telephone number/Email Address
Facility Rental Cost/Cost Ice Per Hour
# of Ice Surfaces
Main Competition Surface/Secondary Competition Surface
Ice surface size
Seating capacity (both surfaces) / Main Competition Venue:
Secondary Venue:
Type of internet connection in arena
# of Zambonis
Can dasherboard advertising be covered?
# of dressing rooms
# of function rooms available
Does the arena have a Video Board, Video Wall/Jumbotron or Lobby TV/Screen?
Is an existing medical/training room available for use during the event?
Distance to hospital/emergency room?
Is arena club/restaurant available?
Can food/beverages be brought in?
Is there paid parking? If so, what is the # of comp. parking spaces available for event staff
Are merchandise sales allowed that meet U.S. Figure Skating agreement specifications?
Item Description / Practice Events Arena
Name
Address
Contact Name
Telephone number / Email Address
Facility Rental Cost/Cost Ice Per Hour
# of Ice Surfaces
Ice surface size
Seating capacity
# of dressing rooms available
Is an existing medical/training room available to use during the event?
Can food/beverages be brought in?

ADDITIONAL ISSUES (Please provide additional sheets as needed to cover topics below)

Is there sufficient space at the main events arena for the referees, judges, technical panel, announcers, accountants, music personnel, etc. to be seated rinkside with clear viewing lanes to all areas of the competition ice surface?

Does the main event arena have any permanent advertising that cannot be removed or draped? U.S. Figure Skating has the right to request that the main competition venue have clean boards for these sectional championships.

Please attach arena diagrams showing ice entrances/exits, zamboni entrance, etc.

Will U.S. Figure Skating merchandise be able to be sold in the competition arenaat no cost to U.S. Figure Skating?

Will the main events arena/LOC be able to provide U.S. Figure Skating and designated national sponsors booth space as outlined in the Agreement to Host?

The previous questions summarize some of the requirements the Main Venue will need to meet or provide. Does the Main Venue agree to meet the above requirements if awarded the bid for the Eastern Sectional Figure Skating Championships?

[ ] YES [ ] NO ______

Venue General Manager/date

Please attach a sample copy of preliminary arena/venue contracts.

HOTEL INFORMATION

Item Description / Official Hotel / Secondary Hotel / Tertiary Hotel
Hotel Name
Address
Contact Name
Telephone Number
Email Address
# of rooms available
# of complimentary rooms
# of doubles in block
Proposed rate(s)
Are rates guaranteed?
# available meeting rooms
Guest parking available? Cost?
# of restaurants
Type of menus/PriceRange
Hours of operation
24 hour room service?

ADDITIONAL ISSUES:

Discuss with the sales manager the challenge with lower advertised internet rates and that our group rates need to be lower than these internet rates to promote booking through the room block.

Please provide an area map showing venue locations, hotels and nearby restaurants.

Please include a listing of available additional hotels (if the official hotels do not provide a sufficient number of rooms).

Will host hotelprovide all meeting space at no cost if it is needed for event functions?

Please attach a copy of the official hotel(s) contract.

TRANSPORTATION INFORMATION

Name of nearest airport
Major airlines serving area
Distance to proposed hotels from airport
Is transportation available from airport to hotels? If so, what is the cost?
Will complimentary transportation be provided for arrival and departure of Official Delegation, other officials, etc.?
Distance to competition arena from airport?
Distance to competition arena from hotels?
Will a shuttle system be provided between the hotels and venues?
Is there a potential traffic problem getting between the venues and hotels?

GENERAL INFORMATION

A. ADDITIONAL ATTACHMENTS

Please present the reasons why the Eastern Sectional Figure Skating Championships should be organized by the applicant club(s) and listed organization(s) at the facilities proposed.
Please attach a proposed LOC organizational chart including, if planned, outside organization involvement.
Please attach the resume(s) of the proposed Chair(s).

B. FINANCES

Please complete the enclosed "Preliminary Budget Form".

C. OTHER

5.If selected, the host/organizers must sign an Agreement to Host between the host/organizers and U.S. Figure Skating.

Email applications to:

AND

Robert Wagner, Sectional vice chair,

Eastern Sectional Figure Skating Championships

Preliminary Budget Worksheet

INCOME:

U.S. Figure Skating Grant______

Entry Fees______

Admissions:

All-Event Ticket Packages______

Single Day Ticket Sales______

Practice Ice Fees______

Hotel Commissions______

Vendor Fees/Commissions______

Program Sales (Net)______

Program Advertising______

Merchandise/Souvenir Sales (Net)______

Sponsors (please detail):

Cash______

Concessions______

Competitor’s Party______

Additional Coach/Chaperone Credentials______

Miscellaneous Income (please detail)______

TOTAL INCOME______

EXPENSES:

Officials:

Travel______

Lodging______

Meals______

Gifts______

Facilities Costs (including rental & labor):

Competition Arena______

Practice Rinks______

Carpentry (judges’ stand)______

Dressing of Arena______

Signage______

Shipping Costs

IJS Equipment______

Trophies and Medals______

Miscellaneous______

Printing/Postage Costs:

Marketing/Promotional Materials______

Program/Scorebook______

Tickets______

Postage______

Accreditation/Registration

Credentials______

Technical:

Computers______

Copier/Fax Equipment______

Communications Equipment______

Furniture Rental______

Power/Phone/Internet Lines______

Office Supplies______

Miscellaneous______

Marketing:

Advertising/PR/Promotions______

Creative/Logo Development______

Web Site/Internet______

Hospitality:

Arenas______

Hotels______

Special Events:

Official’s Dinner______

Competitor’s Party______

Gifts:

Competitors' Gifts______

Local Transportation:

Automobiles______

Shuttles______

Medical:

Personnel______

Supplies______

Volunteers:

Uniforms______

Miscellaneous______

Awards:

Trophies and Medals______

Flowers/Gifts______

Miscellaneous (please detail)______

TOTAL EXPENSES______

NET REVENUE (REVENUE LESS EXPENSES)______

PROPOSED DISTRIBUTION OF NET REVENUE

HOST CLUB (S)______

OTHER HOST ORGANIZATIONS______