MNC Branch Training/Assessment Procedure Guide – Club Courses

Tick box to indicate task completed.

1.Advertise course and email/post Participant Joining Instruction Letter with details of course – include information such as date/s, venue, start time, duration, any special requirements

2.Induction/Introduction – Ensure participants are financial members, collect completed and signed Training Enrolment Forms.

Check Candidate eligibility on SurfGuard.

Start Training Course Report, attendance sheet

3.Enter New Assessment Request into SurfGuard, with approximate date of assessment (this can be changed, if necessary). Include ALL participants’ names. Do not submit

4.Conduct training – Continue completing Training Course Report – include details such as early exits, special needs, reasonable adjustment, content experts (and what they delivered). If BM or SRC – conduct and record timed pool swim. Complete and submit (with course paperwork) ‘Aquatic Activity Risk Assessment and Management Form’ for each water based training session. [SLSA Water Safety Policy 1.1].

5.Notify DOE and request assessors (by email or phone) that assessment request is in SurfGuard a minimum of least 14 days prior to assessment date – ‘submit’ assessment. Include information in ‘comments’ box, such as probationary trainers, content experts, early exits.

6.Complete training.

7.Assessment day

Club – set up. Ensure all paperwork is present and completed – hand to assessors (including form 14).

Assessors – record evidence on checklists. Complete Training Course Report and sign all forms including form 14. Assessment sign-off sheets. Provide feedback to candidates and trainers. Complete TA205 Assessment Feedback form for NYC candidates give to candidate and, record information on Training Course Report.

Candidates – complete Participant Course Evaluation Forms and hand in.

8.Club enters information into assessment request. At ‘Process Results’Enter assessors, and pool swim times, run swim run times if BM or SRC from form 14

9.Submit all paperwork including form14to DOE within 7 days. Use course checklist to verify all paperwork is enclosed.

10.DOE completes processing of course paperwork, summarizes and prepares report and actions outcomes as necessary.

11.DOE notifies Branch Registrarvia scan copy of form 14 that course is ready for final processing. Information to be included – Assessment ID number, Club, candidates and assessment results (C, NYC, DNA, DNC). Branch Registrarto finish processing.