Visionstream Australia Pty Ltd

Visionstream Australia Pty Ltd

REQUEST FOR EXPRESSIONS

OF INTEREST DOCUMENT

FOR

NBN

PROJECTS

EXPRESSION OF INTEREST NO: NBN

Title: Telecommunications Infrastructure Installation and Maintenance

for the

NBN Project

TABLE OF CONTENTS

1LETTER OF INVITATION TO SUBMIT EXPRESSIONS OF INTEREST4

2INSTRUCTIONS TO COMPANIES7

3APPLICATION FOR REGISTRATION AS A PRE QUALIFIED COMPANY10

4PRE QUALIFICATION QUESTIONNAIRE 12

1LETTER OF INVITATION TO SUBMIT EXPRESSIONS OF INTEREST

Ref:

1 October 2015

Attention:

Dear

RE:INVITATION TO SUBMIT EXPRESSIONS OF INTEREST

Telecommunications Infrastructure Installation and Maintenance for the NBN Project.

Visionstream Australia Pty Ltd,(Visionstream) invites you to submit an expression of interest with regard to providing Installation and Maintenance services for the above Project.

You are requested to respond to this expression of interest invitation for the purpose of being selected and registered by Visionstream as a pre-qualified Company.

Your response to this expression of interest invitation will be evaluated to establish if your Company can be selected and registered as a pre-qualified Company for the Project.

This invitation to submit an expression of interest is in reference to the following services associated with the Project:

REFER BELOW FOR EXAMPLES OF SERVICES

• Telecommunication Technicians Fibre Optics
• Telecommunication Technicians Copper
• Telecommunication Technicians HFC
• Telecommunications Civil Works
• Telecommunication Maintenance Services in multi technology Services

The documents attached to this invitation to submit an expression of Interest has been provided:-

• to assist you in determining whether or not you should submit an expressions of interest for the Project, and
• to assist you in assessing whether the scope of the services for the Project is within your capabilities.

Please find attached the following expression of interest documents:

(a)Instructions to Companies

(b)Application for Registration as a pre-qualifiedCompany

(c)Pre-Qualification Questionnaire

To be considered as a pre-qualified Company, the “Application for Registration as a pre-qualifiedCompany” form and the “Prequalification Questionnaire” must be completed and returned, as soon as practicable:

Visionstream

NBN Field Services

Level 1, 10 Browning St, West End, QLD, 4101

Email;

Should you propose to provide your services in a joint venture or by any other form of partnership you are required to submit complete details of each party comprising the joint venture or partnership on the “Application for Registration as a pre-qualifiedCompany” form.

Visionstream is not committed contractually to any Company that submits an “Application for Registration as a pre-qualifiedCompany” or who may become selected and registered as a pre-qualified Company.

In order that we can assess your overall company structure, capabilities and experiences with your core business you must submit details as requested in the attached Pre-Qualification Questionnaire.

We also requires you to provide the resumes of your senior personnel who have experience on similar projects, and who would be available for this Project.

You may also provide other information that you consider is pertinent to this Project.

Please note that requests for quotations /invitations to tender associated with the Project will only be invited from companies that are registered as pre-qualified Companies.

All communications regarding this “Invitation to Submit Expressions of Interest” should be addressed to:Email:

Regards

Ken Swift

National Commercial Manager

2INSTRUCTIONS TO COMPANIES

1.0SUBMISSION OF EXPRESSION OF INTEREST

1.1The Company must prepare its Expression of Interest (EOI) submission based on the requirements described in the attached “Invitation to Submit Expressions of Interest” letter and these “Instructions to Companies”. The Company must complete and submit the “Application for Registration as a pre-qualifiedCompany” and the “Pre-Qualification Questionnaire” with its submission.

1.2The EOI submission must be submitted in hard copy format, comprising the original EOI submission. An electronic submission (email) of the completed EOIsubmission is acceptable, provided the full EOI submission is also submitted in hard copy.

1.3The EOI submission must be lodged no later than the date specified in the “Invitation to Submit Expressions of Interest” letter.

1.4The EOI submission must include the following:

1.4.1the “Application for Registration as a pre-qualifiedCompany” form.

1.4.2the “Pre-Qualification Questionnaire” form

1.4.3Any other information that will allow for a comprehensive review and assessment of the Company and its capabilities.

2.0COSTS TO PREPARE THE EOI SUBMISSION

2.1The Company will be responsible for all of its costs and expenses incurred in the preparation and submission of their EOI submission, including any costs and expenses associated with attending meetingswithVisionstream.

2.2Companies may be required to provide additional clarifications and information and attend meetings with Visionstream regarding their EOI submissions.

2.3Visionstream will schedule and co-ordinate any meetings that are necessary regarding the EOI submission.

3.0REVIEW OF EOI SUBMISSIONS

3.1The EOI submissions will be reviewed by Visionstream.

3.2The review process will consider all of the information provided by theCompany in its EOI submission, including:

• Specific expertise
• Financial Structure
• Occupational, Health and Safety record
• capability – that includes relevance to the Project’s scope
• Organization structure, resource and experience
• Quality Assurance and Management
• employee and industrial relations
• environmental control
• experience with similar projects
• The approvedCompanies will be notified in writing of their registration as a pre-qualified Company for this Project.

4.0CONFLICT OF INTEREST POLICY

The offering of gifts, entertainment, payments, loans or other favours for the purpose of obtaining favourable treatment is prohibited. Furthermore, it is Visionstream’s policy that in the event that any Company is found to have offered or given a gratuity to obtain favourable treatment, the Company involved may be refused further consideration for the Project

5.0CONFIDENTIALITY

All information provided by Visionstream, in connection with this EOI, including, without limitation, all EOI documents, other technical information, reports, designs, plans, drawings, models, specifications, processes, modes of operations, procedures, manuals and other information obtained by the Company through the process of this EOI invitation are the sole and exclusive property of Visionstream.

The Company must maintain strict confidentiality regarding this EOI. Failure to maintain this confidentiality may be cause for rejection of the Company’s EOI submission. No publicity or discussion of the Company’s involvement in the Project will be made by the Company unless previously approved in writing by Visionstream.

6.0RETURN OF DOCUMENTS

In the event the Company decides not lodge an EOI submission for the Project, the Company must immediately return all EOI documents to the person named in the “Invitation to submit Expressions of Interest”

7.0AUSTRALIAN CONTENT

For Projects within Australia, Visionstream’s philosophy is to encourage employment and business development firstly in the local area of the Project, secondly within the State of the Project and thirdly within Australia.

Accordingly, the Company should endeavour to conform to this requirement.

8.0SIGNATURE REQUIREMENTS

A duly authorized officer of the Company must sign the EOI submission. If the Company is a corporation, the EOI submission must be signed by a duly authorized signing officer of the corporation. The office held by the signing officer must be stated with the EOI submission.

9.0REGISTRATION IN SKILL TYPES

The companies may register their interests in one or more of the Skill Types described in the “Pre-Qualification Questionnaire”.

3APPLICATION FOR REGISTRATION AS A PRE QUALIFIED COMPANY

I/We hereby make application for Registration as a pre-qualifiedCompany for the above Project and declare that all particulars as lodged with our Expressions of Interest submission are true and correct in every detail.

I/We authorise Visionstream Australia Pty Ltd to effect any investigation to verify the statements and documents lodged with our Expressions of Interest submission, and to obtain clarification and information on the technical and financial aspects of this application.

Registered Business Name:
Trading Name:
ABN:
ACN:
Registered Business Address:
Phone Number:
Facsimile Number:
E-Mail address

Specific Names of relevant persons who may be contacted for further information:

Technical:
Commercial:
Business Development:
Signed:
Name and title of signatory:
For and on behalf of:

(The attached “Pre-qualification Questionnaire” must be completed and submitted with this application)

4PRE QUALIFICATION QUESTIONNAIRE

PROJECT: NBN Field Services

TABLE OF CONTENTS

1.0OCCUPATIONAL HEALTH AND SAFETY PERFORMANCE

2.0FINANCIAL STATUS OF THE COMPANY

3.0INSURANCES

4.0ORGANIZATION STRUCTURE

5.0SYSTEMS

6.0QUALITY ASSURANCE

7.0ENVIRONMENTAL QUESTIONNAIRE

8.0EMPLOYEE RELATIONS

9.0INDIGENOUS AND LOCAL COMMUNITY PARTICIPATION

10.0GOODS AND SERVICES TAX (GST)

11.0INDUSTRIAL RELATIONS (“IR”)

12.0REFEREES

1.0OCCUPATIONAL HEALTH AND SAFETY PERFORMANCE

1.1The information provided by the Company will be used by Visionstream to determine the occupational health and safety record of the Company.

1.2The information provided will not relieve the Company from complying with the obligations imposed by the occupational health and safety requirements for the Project in the future.

1.3The safe completion of this Project is of overriding importance and the assessment of theCompany’s occupational health and safety performance will be crucial in the selection of pre-qualified Companies. A poor occupational health and safety record will be sufficient to preclude any prospective Company from being registered as a pre-qualified Company for the Project.

1.4Please provide details of the person primarily responsible for occupational health and safety within your Company:

Name:
Position:
Qualification:

1.5Please provide details of your Company’s representative for monitoring and controlling occupational health and safety in relation to this Project.

Name:
Position:
Qualification
Experience:

1.6Please provide annual injury details in accordance with AS1885.1 for your Company within Australia and within each State of Australia. The figures shall be shown separately in the tables below:

AUSTRALIA / 2011 / 2012 / 2013 / 2014 / 2015
No. of employees
No. of manhours worked
No. of First Aid Treatments
No. of Lost Time Hours
No. of Lost Time Injuries *
No. of Fatalities
* Do not include where lost time has been for less than one full shift.

NOTE: The following tables must be completed where the Company has performed services in more than one State in Australia.

A separate table must be prepared and completed for each State.

Provide and complete extra tables if necessary.

STATE OF ……………………. / 2011 / 2012 / 2013 / 2014 / 2015
No. of employees
No. of manhours worked
No. of First Aid Treatments
No. of Lost Time Hours
No. of Lost Time Injuries *
No. of Fatalities
* Do not include where lost time has been for less than one full shift.
STATE OF ……………………. / 2011 / 2012 / 2013 / 2014 / 2015
No. of employees
No. of manhours worked
No. of First Aid Treatments
No. of Lost Time Hours
No. of Lost Time Injuries *
No. of Fatalities
* Do not include where lost time has been for less than one full shift.

1.7In accordance with the formulae in AS1885.1 – 1990, please complete the tables below:

AUSTRALIA / 2011 / 2012 / 2013 / 2014 / 2015
Total Injuries
Incidence Rate (IR)
Frequency Rate (FR)
Average Time Lost Rate (ATLR)
Injury Illness Statistical Index (IISI) (ie. ATLR x FR)

NOTE: The following tables must be completed where the Company has performed services in more than one State in Australia.

A separate table must be prepared and completed for each State.

Provide and complete extra tables if necessary.

STATE OF ……………………… / 2011 / 2012 / 2013 / 2014 / 2015
Total Injuries
Incidence Rate (IR)
Frequency Rate (FR)
Average Time Lost Rate (ATLR)
Injury Illness Statistical Index (IISI) (ie. ATLR x FR)
STATE OF ……………………… / 2011 / 2012 / 2013 / 2014 / 2015
Total Injuries
Incidence Rate (IR)
Frequency Rate (FR)
Average Time Lost Rate (ATLR)
Injury Illness Statistical Index (IISI) (ie. ATLR x FR)

1.7.1Do you have a written occupational health and safety program?Yes No 

If YES, please provide as a minimum an Executive Summary with your submission.

1.7.2Do you have an orientation program for new employees?Yes No 

If YES, please provide details with your submission.

1.7.3Do you hold safety meetings for employees and floor supervisors?Yes No 

If YES, how often? …………………………………………

1.7.4Do you hold craft “toolbox” safety meetings?Yes No 

If YES, how often? ………………………………………..

1.7.5Do you conduct safety inspections?Yes No 

If YES, who conducts this inspection?

Title:
How Often?

1.7.6Do you have a drug and alcohol education and random testing program?Yes No

If YES, please provide details with your submission.

2.0FINANCIAL STATUS OF THE COMPANY

2.1Company Structure

If a Company, state whether subsidiary or holding company
If a subsidiary company, state name of holding company
If a holding company, state names of subsidiaries
State date when Company commenced operations specific to company’s core business

2.2Company’s financial details

Closing date of company’s trading year: ……………………………………………………..

Attach audited and certified copies of the company’s financial details for the last three trading years.

Has there been or is there likely to be any substantial change in the

financial affairs of the company since the closing date of the above

Accounts which might affect the ability of the company to successfully

carry out work?Yes  No

If YES, please provide details with your submission.

2.3Parent Company Guarantee

Will the holding company issue a Parent Company Guarantee? Yes No

2.4 Bank Guarantee/Bond

Limit of Bank Guarantee/Bond available to company: ………………………………

Limit of Bank Guarantee/Bond available on individual contracts: ………………………….

2.5 Company Bankers

Provide details of company’s bankers:

Bank Name:
Address:
Bank Name:
Address:

Provide and complete any further Bank details if applicable

3.0INSURANCES

3.1Applicants are to indicate whether or not they have current cover for the insurances listed below and are advised that, should they be under consideration following the submission of a tender price, they will be required to provide proof and details of the insurances during a Pre- Award Interview. Apart from Workers Compensation insurance which is MANDATORY for all applicants, a “No” answer below will not necessarily preclude the applicant from being invited to submit a tender, but the applicant will be expected to take out that insurance if required to do so by the tender documents.

3.2If the applicant is a sole trader and does not have workers/ employees compensation insurance, then Accident Insurance and Income Protection Insurance should be provided to ensure that the sole trader is adequately insured in the event of injury or illness.

3.3The values noted as “Minimum Cover” are a guide only, and may vary dependent on individual head contract or project requirements.

Insurance type / Applicant has current cover / Minimum cover
Workers / employees compensation /  YES NO / - MANDATORY -
As per State Regulations
Public and product liability /  YES NO / Not less than $30 million in respect of any one occurrence
Contract works /  YES NO
Professional indemnity /  YES NO / Not less than $20 million
Motor Vehicle /  YES NO / Market value plus $20m of third party liability cover

3.4If applicable please supply details of

Accident Insurance:
Income Protection:

4.0ORGANIZATION STRUCTURE

Provide details of the Company’s Organization Structure with your submission.

Details should include the holding company, all subsidiaries and the current numbers of employees.

4.1EXPERIENCE AND RESOURCES

4.2Specific Project Experience

4.2.1Provide details of projects executed by your Company within the past five (5) years.

4.2.2Please list the projects in chronological order, commencing from 2007, in the format of the table below.

Client / Project / Scope of work / Approximate Value Aust Dollars

4.3RESOURCES AND CAPABILITIES

4.4company’s senior personnel

4.4.1Provide details of the company’s senior personnel. Information to be included in attached table 1.

4.4.2company’s employees

4.4.3Provide details of the company’s employees and subcontractors available to provide services for the project. Information to be included in attached table 2.

5.0SYSTEMS

5.1Provide details of systems utilised by your company.

Description / Yes / No
Electronic copies and paper copies for all deliverables and correspondence /  / 
Electronic Ticket of Works packages used. /  / 
Details and capabilities of systems used for Project Controls, Planning, Scheduling, Programming, Procurement, Expediting, Supplier Surveillance, Traffic and Logistics and Contracts Management including sample report /  / 

6.0QUALITY ASSURANCE

6.1Company’s QA representative

Do you have a company representative who is responsible for monitoring, controlling and documenting quality? / Yes  No

If YES please advise:

Name:
Position:
Reports To
Position

6.2Company’s Quality Standard

6.2.1Has your Company been assessed and certified against a recognised Quality Standard? /

Yes  No 

If YES please advise:

Quality Standard and Level
Assessment Body / Organization:
Registration Number:
Approval Date:
Expiry Date:
Scope of Registration

Note: Supporting documentation should be submitted in respect of the above.

Note:If your answer to Clause 5.2 is YES, ignore Clause 5.3.

When providing the following information, please refer to the relevant clause or section number in your Quality Manual, where applicable.

Do you operate a quality system? / Yes  No 
Do you have and implement procedures based upon your quality process? / Yes  No 
Procedure Title / Yes / No / Company’s Procedure Section/Clause Number
Design Control /  / 
Inspection and Test Plans /  / 
Corrective Action /  / 
Documentation and change control /  / 
Control of measuring and testing equipment /  / 
Control of purchased material and services /  / 
Control of purchaser supplied material /  / 
Control of special processes /  / 
Packaging, shipping, handling and storage /  / 
Manufacture / construction /  / 
Quality audits /  / 

How long are quality records maintained? ……………………………………

Has your company been audited for quality? Yes  No

If YES please advise:

When? Advise dates:
By whom?
Auditing Standard/Code

ENVIRONMENTAL QUESTIONNAIRE

6.3Does your company have an Environmental Policy?Yes No 

If YES, please provide details with your submission.

Please provide details of your company’s Environmental Training Procedures with your submission.

With your submission, please provide details of how your company’s Environmental Policy is conveyed to your employees with your submission.

With your submission, please provide details of what hazardous substances or dangerous goods are used in carrying out your activities.

7.0EMPLOYEE RELATIONS

7.1The information provided by the company will be used by the Principal to make an assessment of the company’s industrial relations record.

7.2Please advise the name, position and qualifications (if any) of the person within your company who is primarily responsible for employee relations.

Name:
Position:
Qualifications:

Please nominate Employer Organizations / Associations of which your company is currently a member.

Please indicate the names of any Employment Agreements under which your company is currently working or has worked in the last five years.

Please advise details of union coverage for your employee

DISCIPLINE:
UNION:

8.0INDIGENOUS AND LOCAL COMMUNITY PARTICIPATION