1. Consulting Services

Appointment of a Turnkey Contract for the Consulting and Renovation of Umjantshi House Building for Prasa Corporate Office Relocation

SCOPE OF WORK

1.  Consulting Services

The required Consulting firm will be expected to do an analysis and thorough assessment on the building regarding the proposed space and occupation thereof.

The preferred bidder, based on the project brief, will amongst others provide the following services:

·  Assessment reports

·  Technical design reports

·  Preliminary drawings

·  Detailed designs

·  Detailed specifications with

·  Quantify the works and produce working Bills of Quantities

·  Facilitate procurement process of a building contractor

·  Monitor construction phase

·  Issue progress reports

·  Facilitate and chair project meetings

·  Ensure health and safety

·  Update and develop drawings to produce as built

·  Preparation of final account

·  Closeout project

In essence the project will have a Design Team and the expectation is to provide the following services

1.  Quantity Surveying Services - Principal Consultant, to quantify the work to be carried out

2.  Architectural Consultant – to do building drawings and align to building regulations and standards and acquire occupancy certificates

3.  Electrical and Mechanical service – Design of electrical and mechanical requirements as set out by client

4.  Health and Safety Services – to ensure safety standards are in order throughout the project

5.  Construction Team - The below is a clear scope of works defining the activities to be performed in each area.

2.  Construction Services

Alterations:

·  Demolitions

·  Removal of floor coverings

·  Preparation of wall to receive new wall covering

Floor Coverings:

·  Vinyl flooring

·  Porcelain tiles

·  Carpets

Wall Coverings:

·  Painting

·  Wall paper

·  Skirting’s

·  Dado Rails

·  Glazing Panes

Electrical Works:

·  Lighting

·  Upgrade of DBs

·  Cabling and power skirtings’

Plumbing Works:

·  Water pressure upgrade

·  Drainage

·  Sanitary ware

Air-conditioning Equipment:

·  Installation of Hideaways

·  Installation of Split units

·  Central Units

Windows:

·  Blinds

·  Replace cracked glass

·  Repair broken frames

Carpentry and Joinery:

·  Doors

·  High security locking system

·  Counters (Reception, Kitchen, Serving, etc.)

Signage:

·  Internal Signage

·  External Signage

ICT Connectivity:

·  Wi - fi Connection

·  Intranet and Internet connection

·  Telephone connection

·  Printer and Fax connection

Security Access Control:

·  Enrolment Centre Installation

·  CCTV Installation

·  Turnstile installation

3.  Technical Evaluation:

NOTE: The Technical or Functionality criteria must be guided by the project scope of works and area of focus.

Scoring of Functionality:

Responsive tenders will firstly be evaluated on functionality. The minimum score for functionality is 70% and a bidder who scores below this minimum shall not be considered for further evaluation in terms of the preference point systems.

CRITERIA / WEIGHT / SCORES
Consulting:
Organisational Experience / 20 / Tenderer must provide evidence of projects of Similar Nature done previously
·  Attach Letters of Appointment from client and Recommendation Letters from client for each project to the value equal to or more that the required CIDB Grade as proof
·  Similar Nature – Office Blocks, Tenant Installation, Houses, Building Refurbishments and Renovations, Building Renovation
5 = proof of 5 projects or more
4 = Proof of 4 Projects
3 = Proof of 3 Projects
2 = Proof of 2 Projects
1 = Proof of 1 Projects or No submission
Contractor:
Organisational Experience / 20 / Tenderer must provide evidence of projects of Similar work done previously
·  Attach Letters of Appointment and/or Completion Certificates each project 5GB or Higher
·  Similar Nature – Office Blocks, Tenant Installation, Houses, Building Refurbishments and Renovations, Building Renovation
5 = proof of 5 projects or more
4 = Proof of 4 Projects
3 = Proof of 3 Projects
2 = Proof of 2 Projects
1 = Proof of 1 Projects or No Submission
Consulting:
Qualifications of Key Staff
+ Experience of Key Personnel (based on Submitted CV’s) / 20 / Points allocated for qualifications and professional registration for each professional, Design, Engineering, and Technical Category.
5 = Professionally Registered personnel for all categories ( Evidence is CV + certified Proof of Qualifications + certified Proof of Professional registration) with SACPCMP and/or SACQSP and/or ECSA and/or SACAP or similar endorsed in RSA
4 = Professionally Registered personnel for all categories with minimum of Bachelor's Degree in the built environment ( CV + Certified Proof of Qualifications )
3 = Professionally Registered personnel for all categories with National Diploma in the built environment (CV + Certified Proof of Qualifications)
2 = Personnel with Certificate in the built environment (CV + Certified Proof of Qualifications)
1 = No relevant qualifications in the built environment or no submission
Contractor:
Qualifications of Key Staff
+ Experience of Key Personnel (based on Submitted CV’s) / 15 / Submit proof of :
1.  At least one registered professional or Candidate Construction Manager with 5 year experience with CVs and qualifications
Supporting Site personnel – Lower Qualifications such as National Diploma, N3-N6 Certificates, Trade qualifications (Relevant to Construction Projects)
5 = CV with qualifications, BSC Eng or B-TECH and Professional Registration supported by lower qualifications
4 = CV with qualifications, National Diploma Professional Registration supported by lower qualification including trades qualifications
3 = CV with qualifications, National Diploma supported by lower qualifications including trades qualifications
2 = CV with qualifications, N3-N6 including trade qualification
1 = Submission of CV only (No Professional Registration and no Trade qualification) or No submission
Work Plan / Project Schedule / 15 / Ms Project Schedule/Program
1: Work Plan or project schedule is not project related; or no Submission
2: Work plan or project schedule shows start and finish dates only;
3: Work plan or project schedule shows estimated start and finish dates and duration not exceeding 5 months;
4: Work plan or project schedule shows estimated start and finish dates, major milestones and critical path and estimated duration not exceeding 5 Months
5: Work plan or project schedule estimated start and finish dates, major milestones and critical path and estimated duration not exceeding 5 Months, Float and Slack.
Contractor:
Technical approach and methodology / 10 / 1: Unrelated methodology provided or no submission
2: Generic technical approach project methodology is provided, not aligned to scope.
3: Detailed technical approach and methodology is provided that is aligned to the scope of work.
4: Detailed technical approach and methodology is provided that is aligned to the scope of work/ highlighting the risk/s of the work and mitigation measures.
5: Detailed technical approach and methodology is provided that is aligned to the scope of work/ highlighting the risk/s and mitigation measures associated with working within an occupied building environment.

Bidders must achieve at least 70% within the technical evaluation.

Bidders who do not achieve the 70% threshold on technical evaluation will be automatically disqualified.

Pricing Evaluation: Only Bidders who have achieved the 70% threshold for Technical evaluation will be evaluated for the Price component which is 80% of the Evaluation Criteria.

A maximum of 80 points is allocated for price. The evaluation for price will be done based on the following formula:

Where

PS = Points scored for price of tender under consideration

Pt = Rand value of offer tender consideration

Pmin = Rand value of lowest acceptable tender

BEE Evaluation: The BBBEE component of evaluation is weighted at 20% of the evaluation criteria.

BBBEE Status Level of Contributor / Number of Points
1 / 20
2 / 18
3 / 14
4 / 12
5 / 8
6 / 6
7 / 4
8 / 2
Non-complaint contributor / 0

4.  Compliance Requirements

a)  Valid Tax Clearance Certificate (Tenderers shall be registered and in good standing with the South African Revenue Service (SARS) and shall submit documentary evidence in the form of an original valid Tax Clearance (or PIN).

b)  Certified Valid BBBEE Certificate from a SANAS accredited rating agency

c)  Completed and signed Bid Forms of PRASA with all the annexures thereto;

d)  Certificate for Attendance of Compulsory Briefing Session;

e)  Company Registration Documents;

f)  Valid Letter of Good Standing (i.e. COID);

g)  Joint Venture or Consortium Agreement (whichever is applicable);

h)  Proof of UIF registration;

i)  CSD/Treasury registration. (if not attached verification must be done on CSD).

j)  CIDB Grade 5GB or Higher

k)  Professional Indemnity

Note: In the case of a Consortium/Joint Venture each member must submit a separate above required compliance documents.

• Certified Joint BBBEE Certificate, failure to submit, bidders will forfeit the BBBEE points.

• SDB 4 must be signed by all the members of the Joint Venture or Consortium.

• Joint Venture or Consortium Agreement must be signed by all parties

• Security screening form (form H) must be signed by all parties.

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