UNIVERSITY OF CALIFORNIA, BERKELEY
SCHOOL OF SOCIAL WELFARE
IPT Student INSTRUCTIONS
Intern Placement Tracking (IPT) for UC Berkeley’s
School of Social Welfare, Field Education Program
Second Year Placement Process Spring 2014
Introduction
The Intern Placement Tracking (IPT) system is a web-based data base designed to assist you with your second year placement process. It gives you an opportunity to browse various agencies, filtering by concentration areas and by region. When you read a description that interests you, you may bookmark it and save it for future reference. When you have narrowed your interview requests down to four, you also may record those on the system, letting the Field Education team know what you most wish to pursue.
For technical assistance with IPT, please contact Sandra Alexander by email at or by phone at 510-642-1306.
Getting Started
The IPT website is located at https://www.alceasoftware.com/web/login.php
The screenshot above is the initial login page where you will find three fields: Organization ID, User Name, and Password. All Information entered in these fields is upper/lower case sensitive.
The Organization ID is: Berkeley and the ID is for anyone using our system.
The School of Welfare, Field Education Program will supply you with a Default Username and Password initially. The passwords will be distributed at the live orientation. You may also contact Sandra Alexander at after this date to obtain your User Name and Password.
Once you have received your default Username and Password, you are required to set a new user name and password on the next login page. Your Username and Password may be anything you like, just make sure to write down the information for security reasons. If you forget your Username or Password, contact, the School of Social Welfare, Field Education at or
510-642-1306to reset your Username and Password. We recommend that you use your CalNet Username and Password.
(Listed below is a screenshot of the login page)
After you have successfully submitted your Username and Password; you will be directed to the IPT Student Home Page. (See screenshot below)
At the Home Page above, the student will be able to view your personal student page, and Agency List. On the left hand side of the page are links to Sending Group E-mails, and the ability to Change (Your) email address and password only.
Top Menu Information
By clicking on the Agency List page you will be directed to all the agencies currently in the IPT system.
To see the full detailed list of agencies, simply click its name and you will be directed to the agency contact page.
Filtering Instructions
If you would like to filter by specific concentration and region, simply click the “Filter” link below and a pop-up screen will appear. This will give you the option to narrow down your agency search by specialization. After selecting multiple choices then click “Apply”. Then click the A-Z link to list all the agencies.
Please note: If no items are selected, the filter is “Off” and all agencies are shown. If one or more items are selected, only agencies matching the specified selections will be included in the search. You must check at least one concentration box and at least one region box for the filter to work.
Concentration Areas: Placements are open to multiple fields of practice, based on the following concentration categorizes.
o Child Welfare –IVE
o Children and Families
o Community Mental Health
o Gerontology
o Health
o Management and Planning
o PPSC Placement
o Other
Bookmarks
By clicking on the Student Detail Page you will find the Bookmark function at the bottom of the page. This will give you the option to select your agency choices and view them later. (See Screenshot below)
How to Bookmark
To bookmark an agency, click on the agency tab and choose an agency link to open the Agency Detail Page. Once you are on the Agency Detail Page you will find the “Bookmark Check Box” at the bottom of the screen, this is where you can add the agency you are interested in reviewing.
Agency Preferences
By clicking on the Student Detail Page you will find the Agency Preferences, you will have the option of adding your choices, changing the rank order and/or deleting an agency selected in error.
How to add an Agency Preference
All Students must select four choices. To add an agency preference you must click on the agency tab and choose an agency link to open the Agency Detail Page. Once you are on the Agency Detail Page you will find the “Add Preferences Link” at the bottom of the page. (See below) Click “Add Preference” to include your choices to the Student Detail Page.
8 Regions: This is a map of the Greater Bay Area. ( Listed below are the different regions)
o East Bay: Oakland, Berkeley, Richmond
o Near East Bay: Martinez, Concord, Walnut Creek
o North East Bay: Solano, Vallejo, Fairfield, Sacramento
o South East Bay: San Leandro, Hayward, Fremont
o North Bay: Marin, Sonoma, Napa
o Peninsula: Palo Alto, San Bruno, San Mateo
o San Francisco: San Francisco, Daly City
o South Bay: Santa Clara, San Jose
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