PTA Meeting
19/09/17
Introductions
Attendees
Sophia Harris (Host!)
Jon Iglesius
Alice Willis
Susan Docherty
Lynsey Fielden
Vicky Casey
Ciara Tindall
Sally Parker
Shelley Henderson
Kirsty Curwen
Anne Pinches
1)Treasurer’s Report 2016-17: Lynsey
Bun sales have gone well!
Discussion re how much to charge per bun: discretionary at the moment depending on who is running the stall (25-50p acceptable).
Total amount raised in the bun sales divided between the years is £140 for each year
Summer fair: increased costs but increased profits too
Possibility of involving the children (even) more for this years summer fair
Sponsorship for the fair: Corporate responsibility in the workplace. Possibility of putting something in the newsletter about corporate sponsorship
Easy fundraising: to plug this especially with Christmas coming up!
Parentpay or equivalent: up and coming. For when there’s no money left in your pocket!
Alternative ways of paying for things e.g. magic shows, trips etc
Cheques/payments: Need 2 signatures for any payment. Add signatories onto account for ease: Anne Pinches, Ciara, and Sophia volunteered.
Shakespeare drama: for year 6 children. Mr Iglesias experienced at previous school and sounds amazing. Will hopefully be a regular annual event
RE coaches
For transporting children to religious buildings
Looking into the figures for the best value coaches (GSAL good value)
Agreed to continue to fund via WPTA but need invoices
2) Communications with school office and parents
One person to communicate re bun sales with office staff – Lynsey agreed
Class Dojo
Useful mode of communication
One representative to use as communication with classes (Lynsey to do this)
Billboard in playground: considerations of how this can be better used
Screen in the playground planned with school funds: healthy messages, information about forthcoming events
3) Volunteer sign up: Vicky
Way of signing up on an app; an alternative to “reply all”
Useful to see how it works
Potential to use it for a bun sale as a trial
Enables parents who are perhaps not around at drop off and pick up to volunteer at events
Account holder can send out a link to parents which enables parents to sign up and creates a spread-sheet for account holder
Weetwood PTA can be an account holder. No cost! (including hidden advertising charges)
4) Bun sales
Email timetable to all parents
Covered earlier in treasurers report.
Great way of making money for class teachers!
5) Process booking school hall
Email Jon Iglesius
Teachers encouraged to attend events including Christmas and summer fairs
Discussed ways of attaching things to the walls of the mezzanine
6) PTA calendar: Sophia
Useful to see it and also to be reminded of the training days!
7) Bonfire/Disco Night: Friday November 3rd
Food
Toffee apples: Ciara
Pulled pork, buns, apples sauce: Anneliese
Hotdogs (meat and vegetarian), buns: Kirsty
Sauces/drinks: Sophia
Samosas: ask Shakira
Napkins/plates: Lynsey
Drinks Licence: Thryth
Check with Lauren as to what she has booked
? St John Ambulance
? Disco man (Mr shuffles)
? Fireworks
Glow sticks: Anne ? Number
Door: Lynsey
Face-painting and dots: Alice
Little kitchen: Checked with Mr Crawford (Callum): ok to use
Prior to event to walk about school hall in light of nursery extension and check supplies in basement
8) Christmas cards
Children have been doing designs for cards this week
Process started earlier this year to try and avoid delays like last year
Can be delivered to school
9) Christmas fair
Date agreed: 3rd of December.
Addendum:Hall booked for Christmas fair on the 3rd of December. Mr Clarkson (Darren) not available for the Christmas fair (as last year)
10) AOB
Parking! Ways of trying to decrease/limit parents parking on the zigzags and double yellow lines. Perennial problem. Mr Iglesius?to patrol/be a visible presence every so often in an effort to decrease unsafe parking.
Parcels: not to be delivered to school due to updated safeguarding rules; Christmas cards probably the only parcel planned for this year
Newsletter: Lynsey to produce content, Thryth happy to format
Date of next meeting:Monday 30th of October 2017, venue TBA