MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

Charter School or District: Wilmington

CPR Onsite Year: 2011-2012

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 09/06/2012.

Mandatory One-Year Compliance Date: 09/06/2013

Summary of Required Corrective Action Plans in this Report

Criterion / Criterion Title / CPR Rating
SE 14 / Review and revision of IEPs / Partially Implemented
SE 18A / IEP development and content / Partially Implemented
SE 18B / Determination of placement; provision of IEP to parent / Partially Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 14 Review and revision of IEPs / CPR Rating:
Partially Implemented
Department CPR Findings:
The review of student records indicated that annual review IEP Team meetings were not always held on or before their anniversary dates due to the use of IEP amendments to extend the annual review timelines.
Description of Corrective Action:
As a component of Wilmington's Continuous Compliance Review:
~On or before October 1, 2012, a memo will be issued by the Administrator of Special Education to all special education staff and to responsible District and building administrators regarding the state and federal requirements mandating the review and revision of IEP's at least annually, on or before the anniversary date of the IEP.
~The Administrator of Special Education will review the regulatory requirements contained in the above mentioned memo with the Leadership Team at the meeting scheduled for October 12, 2012.
~Assigned Team Chairpeople will review the regulatory requirements contained in the above memo at Community meetings at each school with involved staff by October 15, 2012.
Title/Role(s) of responsible Persons:
Administrator of Special Education
District and Building Administrators
Team Chairpeople / Expected Date of Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
~ Memo
~Leadership Team meeting agenda and attendance
~Community meeting agendas and attendance
~ Summary of building Timeline compliance
Description of Internal Monitoring Procedures:
~As a component of the Wilmington Continuous Compliance Review, the Special Education Administrator will review on a monthly basis each school's compliance with this regulation. The findings of this review will be summarized and documented by building. Any documented non compliance will be immediately remedied through direct, individual in-service for any involved staff and administrators. Any needed training will be documented.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs / Corrective Action Plan Status: Approved
Status Date:10/03/2012
Basis for Partial Approval or Disapproval:
The district's proposal describes a sequence of appropriate activities, including an internal monitoring procedure.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the memorandum issued to all special education staff and responsible building administrators regarding requirements to hold annual reviews on or before the anniversary date of the IEP. Provide a copy of the written policy and procedure derived from the meetings of the Leadership Team to include the District's general strategy for ensuring meetings are held and proposals are made prior to the one year mark from the last IEP proposal by the district. This progress report is due by November 12, 2012.
Subsequent to the completion of all corrective actions, Wilmington Public Schools will provide the results of a record review from a sample of students at each school level (minimum of 3 per level or approximately 12-15 total) of records with annual reviews for evidence that annual IEP meetings were held on or before the anniversary date. Please indicate the number of records that demonstrated that annual meetings are held on or before the anniversary date of the current IEP. If continued noncompliance was identified, please indicate the specific corrective action taken to address the noncompliance. Provide a detailed summary of the district's record review, including student’s grade level; method of determination; and the results of the review. Include in this narrative summary: 1) The number of student records reviewed; 2) The number of student records in compliance; 3) For all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance if applicable. Please provide the results of the student record review by January 31, 2013.
Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/12/2012
01/31/2013

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MA Department of Elementary & Secondary Education, Program Quality Assurance Services

Wilmington CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 18A IEP development and content / CPR Rating:
Partially Implemented
Department CPR Findings:
The review of student records indicated that the IEPs were not always complete since Present Levels of Educational Performance, part B (PLEP B) information, was at times not completed for students that were limited English proficient or had age-specific considerations.
Description of Corrective Action:
As a component of Wilmington's Continuous Compliance Review:
~The Administrator of Special Education will issue a memo to all special education staff and responsible District and building staff on or before October 1, 2012 regarding the appropriate completion of the PLEP B relative to Limited English Proficiency and Age Considerations.
~The Administrator of Special Education will review the above memo at the Leadership Team meeting scheduled for October 12, 2012.
~The Team Chair people will hold community meetings at each building to review the above memo with responsible staff by October 15, 2012.
Title/Role(s) of responsible Persons:
Administrator of Special Education
District and Building Administrators
Team Chairpeople / Expected Date of Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
~The memo
~The Leadership Agenda and Attendance
~ The Community meeting agendas and attendance
~Summary of building compliance on PLEP B with Age Consideration and LEP requirements
Description of Internal Monitoring Procedures:
As part of the Wilmington's Continuous Compliance review twelve randomly selected PLEP B's will be reviewed monthly for correct completion of the Age Considerations. All Limited English Proficient eligible students PLEP B's will be reviewed to insure correct completion. The results will be tabulated and summarized by building. Any documented non compliance will be immediately remedied through direct individual in-service training for involved staff and administrators and the training will be documented.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content / Corrective Action Plan Status: Approved
Status Date:10/03/2012
Basis for Partial Approval or Disapproval:
The district describes a specific sequence of activities for remedying the non-compliance. The district provides information as to how it will conduct follow-up activities, the title of the person responsible, the expected date of completion, the anticipated results and a description of its internal monitoring procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the memorandum to appropriate staff regarding the district's requirement to complete the Present Levels of Educational Performance: B Other Educational Needs (PLEP B) forms for all students who had other educational needs, such as language needs for a limited English proficient student or age specific considerations and submit a list of recipients (name and role). Provide documentation from the district's Leadership Team meeting, including the agenda and signed attendance sheet. Provide the dates of the community meetings for each school where the memorandum was reviewed. This progress report is due on or before November 12, 2012.
Subsequent to the completion of all corrective actions, Wilmington Public Schools will provide the results of a record review from a sample of students at each school level (minimum of 3 per level or approximately 12-15 total) of records to ensure that PLEP B forms are appropriately completed for all students with other educational needs. Please indicate the number of records that demonstrated that PLEP B forms are completed for students with age-specific or English proficiency needs. If continued noncompliance was identified, please indicate the specific corrective action taken to address the noncompliance. Provide a detailed summary of the district's record review, including student’s grade level; method of determination; and the results of the review. Include in this narrative summary: 1) The number of student records reviewed; 2) The number of student records in compliance; 3) For all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance if applicable. Please provide the results of the student record review by January 31, 2013.
Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/12/2012
01/31/2013

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MA Department of Elementary & Secondary Education, Program Quality Assurance Services

Wilmington CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 18B Determination of placement; provision of IEP to parent / CPR Rating:
Partially Implemented
Department CPR Findings:
The review of student records and staff interviews indicated that the district did not always provide the parent with the proposed IEP immediately following its development. Staff interviews indicated that parents were given a copy of the proposed IEP at the beginning of the IEP Team meetings, however, staff interviews added that parents were not given the IEP with the changes incorporated by the IEP Team or a summary of the major goals and services of the IEP upon the conclusion of the IEP Team meeting.
Description of Corrective Action:
As a component of Wilmington's Continuous Compliance Review:
~The Administrator of Special Education will issue a memo, on or before October 1, 2102 to all special education staff and responsible District and building administers regarding the need to provide the parent with a summary of the major goals and services of the IEP upon the conclusion of the IEP Team meeting.
~The Administrator of Special Education will review this regulatory requirement with the Leadership Team on October 12, 2012.
~ The Team Chair people will hold community meetings at each building to review the above memo with responsible staff by October 15, 2012.
Title/Role(s) of responsible Persons:
Administrator of Special Education
District and Building Administrators
Team Chairpeople / Expected Date of Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
~The memo
~Leadership Team meeting agenda and attendance
~School Community meeting agendas and attendance
~ Summary of building compliance on provision of meeting summaries to parents
Description of Internal Monitoring Procedures:
As part of the Wilmington's Continuous Compliance review each building will have 3 IEPs and the summary form reviewed monthly to insure its completion, provision to parents, and maintenance in the student file. The results of the review will be tabulated and summarized by building. Any documented non compliance will be immediately remedied through direct individual in-service training for all involved staff and administrators. The training will be documented.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement; provision of IEP to parent / Corrective Action Plan Status: Approved
Status Date:10/03/2012
Basis for Partial Approval or Disapproval:
The district describes a specific sequence of activities for remedying the non-compliance. It proposes to describe and submit the content of a memo to the Department, all special education staff and responsible district and building staff regarding the use of a summary sheet at the end of an IEP meeting to summarize the major goals and services. The district provides information as to how it will conduct follow-up activities, the title of the person responsible, the expected date of completion, the anticipated results and a description of its internal monitoring procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy to the Department of the Director's memorandum to special education staff and responsible district and building staff regarding the use of a summary sheet at the end of an IEP meeting to include specifics as to what is on a Summary Sheet on or before November 12, 2012.
Subsequent to the completion of all corrective actions, Wilmington Public Schools will provide the results of a record review from a sample of students at each school level (minimum of 3 per level or approximately 12-15 total) of records for evidence of IEP summary sheet completion, provision to parents, and maintenance in the student file. Please indicate the number of records that demonstrated that annual meetings are held on or before the anniversary date of the current IEP. If continued noncompliance was identified, please indicate the specific corrective action taken to address the noncompliance. Provide a detailed summary of the district's record review, including student’s grade level; method of determination; and the results of the review. Include in this narrative summary: 1) The number of student records reviewed; 2) The number of student records in compliance; 3) For all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance if applicable. Please provide the results of the student record review by January 31, 2013.
Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/12/2012
01/31/2013
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW

CharterSchool or District: WilmingtonPublic Schools

Corrective Action Plan Forms

Program Area: English Learner Education

Prepared by: Susan MacDonald, ESL Teacher/Program Coordinator, WilmingtonPublic Schools

CAP Form will expand to as many lines as necessary. Before completing and emailing to , please see separate Instructions for Completing Corrective Action Plans.

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district.

Mandatory One-Year Compliance Date: August 20, 2014

COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: ELE 5- Program Placement and Structure / Rating: Partially Implemented
Department of Elementary and Secondary Education Comments:
Documentation reviewed indicated that the district has developed ESL curriculum maps for all grade levels and has also begun exploring the WIDA (World-Class Instructional Design and Assessment) standards. Regarding the curriculum, the district is aware that the Department has new regulations in place which may affect its corrective action plan (CAP). Please refer to: for more information.
Concerning hours of ESL instruction, onsite interviews indicated that the amounts of ESL services district-wide had been revised, from earlier data submitted, because the district hired a new ESL teacher. Onsite interviews also indicated that five of the eight district schools have English language learners (ELLs) enrolled and are providing the minimum recommended hours of ESL services to these students (Wilmington High School, Wilmington Middle School, Woburn Elementary and the Wildwood Early Childhood Center). However, ELLs enrolled at Shawsheen Elementary School that are at MEPA (Massachusetts English Proficiency Assessment) levels 3 and 4 are not receiving the minimum recommended amounts of ESL services.(Please refer to - p. 5).
Please see ELE 15 for comments on professional development requirements.
The Department concluded that the district does not yet have a fully implemented SEI Program as required by Chapter 71A. The hours of ESL instruction for some of the ELLs is inconsistent with Department guidance and content area teachers instructing ELLs have not completed the required SEI Category Trainings.
Title/Role of Person(s) Responsible for Implementation: ESL Teacher/Program Coordinator, Susan MacDonald / Expected Date of Completion for Each Corrective Action Activity: Immediately (September 2013)
Evidence of Completion of the Corrective Action: TheDistrict has hired an additional licensed ESL teacher and will submit to DESE the teaching schedule of ESL teachers for the ShawsheenSchool documenting service hours for each ELL student at that school. The schedule will contain current ELL students at the Shawsheen along with the WIDA proficiency level, the weekly ELD service minutes provided and ESL teacher providing ELD to these students.
Description of Internal Monitoring Procedures: ESL Program Coordinator will monitor service hours weekly to make sure ELL students are receiving appropriate number of hours based on WIDA proficiency levels. This will consist of checking in with all ESL teachers on a weekly basis. .
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 / Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
The district submitted the schedule of ESL teachers in Shawsheen Elementary.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1)Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to all ELL students during the 2013-2014 school year based on the Department'sTransitional Guidance on Identification, Assessment, Placement, and Reclassification of English Language Learners found at
2)Please complete district information in the attached spreadsheet labeled ELL List by school for each ELL student in the district.
Progress Report Due Date(s): February 3, 2014
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: ELE 15- Professional Development Requirements
/ Rating: Partially Implemented
Department CPR Finding: A multi-year Sheltered English Immersion (SEI) PD training plan was included in documentation reviewed. The plan has been implemented since SY 2008-09 to date. District data indicated that several teachers have had SEI training. Across the district teachers have completed the following SEI Categories: Category 3, four teachers; Category 2, eight teachers, and Category 1, 31 teachers. At the elementary educational level, three teachers have completed all four SEI Categories; however, only one teacher working with ELLs had done so. At the middle and high schools very few teachers have completed any SEI Category Training.
The district should note that the Department’s regulations concerning SEI professional development requirements have changed. Please refer to: for more information.
Narrative Description of Corrective Action: Wilmington will be hosting an SEI Endorsement course this fall and also will send teachers for each cohort year to the SEI Endorsement course. Teachers who have ELL students in each of the cohort years will attend the SEI course.
Also, our district is providing additional professional development by starting an ELL/WIDA vertical team to provide instruction and support to teachers with ELL students who are not attending the course this year. This vertical team will meet monthly afterschool and be run by the district’s ESL teachers.
Up until the summer of 2012, Wilmington has actively provided training in all the categories to our teachers. Our ESL teacher, Susan MacDonald, was a category 1, 2, 3 & 4 trainer. Providing on-going professional development to our teachers is a priority to the district and we will continue to provide PD in the form of monthly team meetings (vertical team), presentations at staff meetings, and individual conferences with teachers on working with their ELL students.
Title/Role of Person(s) Responsible for Implementation: ESL Teacher/Program Coordinator, Susan MacDonald / Expected Date of Completion for Each Corrective Action Activity: The first set of teachers in cohort year 1 will start the SEI course this October 1st and it will continue until April 2014. The ELL vertical team will meet each month until May 2014.
Evidence of Completion of the Corrective Action: DESE will receive a list of Wilmington teachers attending and completing the first cohort year SEI endorsement course from the approved RETELL SEI Instructor.
Description of Internal Monitoring Procedures: The ESL Program Coordinator will continue to make WIDA and ELD presentations at monthly school staff meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 / Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and administrators that supervise core academic teachers of ELLs are endorsed. No further submission is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required
Progress Report Due Date(s): N/A

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