A Resolution of the Mayor and City Commission of the City of Hallandale Beach, Florida s1

EXHIBIT 1

RESOLUTION NO. 2013 -

A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A THREE (3) YEAR LEASE AGREEMENT WITH LENOVO FINANCIAL SERVICES FOR THE LEASING OF ONE HUNDRED AND SEVENTY FIVE (175) DESKTOP COMPUTING SYSTEMS UTILIZING GSA SCHEDULE GS-35F-0143R FOR A TOTAL AMOUNT NOT TO EXCEED ONE HUNDRED FOUR THOUSAND FOUR HUNDRED THIRTEEN DOLLARS SEVENTY FOUR CENTS ($104,413.74) FOR THE DURATION OF THE CONTRACT TERM, AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE LEASE AS NEEDED; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, pursuant to Chapter 23, Section 23-7(6), Bids and Contracts form other entities, and Section 23-8, Cooperative Purchasing, the City Manager is authorized to procure all supplies, materials, equipment and services from other governmental units, when the best interests of the City would be served, subject to the requirement that any purchase in excess of fifty thousand ($50,000.00) dollars requires Commission approval; and

WHEREAS, the City of Hallandale Beach is authorized to use both negotiated and approved State of Florida purchasing contracts, managed by the Florida Department of Management Services to use the best price schedules for select purchases; and

WHEREAS, the City has begun the implementation process for the new Enterprise Resource Planning System (EPR), and part of the process includes review of the City’s desktop computer systems to ensure they meet the minimum standards for accessing the Tyler system; and

WHEREAS, during the review of the minimum standards, it was determined that one hundred and seventy five (175) desktops throughout the City did not meet the hardware and software specifications; and

WHEREAS, three (3) options were reviewed, however, the cost to replace the desktops outright exceeded the amount budgeted, and it would require tremendous staff effort to deploy the units; and

WHEREAS, the City Administration have determined that it is in the best interest of the City and its residents to enter into a three (3) year lease agreement with Lenovo Financial Services for the leasing of one hundred and seventy five (175) desktop computer systems for a total amount not to exceed One Hundred Four Thousand Four Hundred Thirteen Dollars and Seventy Four ($104,413.74); and the City Administration recommends that the City expend the funds for the duration of the contract as needed; and

WHEREAS, the Mayor and City Commission have determined that it is in the best interest of the City and its residents to expend the funds for the duration of the contract with Lenovo Financial Services for the leasing of one hundred seventy five (175) desktop computer systems, and to authorize the City Manager to take the necessary actions to effectuate the lease.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA:

SECTION 1. City Manager’s Authorization. The Mayor and City Commission hereby authorize the City Manager to expend a total amount not to exceed One Hundred Four Thousand Four Hundred Thirteen Dollars Seventy Four Cents ($104,413.74) for the duration of the contract with for the lease of one hundred seventy five (175) desktop computer systems, and to authorize the City Manager to take the necessary actions to effectuate the lease.

SECTION 2. Effective Date. This Resolution shall take effect immediately upon its passage and adoption.

APPROVED AND ADOPTED this ______day of December, 2013.

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JOY F. COOPER

MAYOR