How to Setup Your Address Book
1. Open your Outlook
2. Click on New Message
3. Click on To:
4. At bottom of this page, click on New
5. This screen says “New Entry”.
6. If you are going to generate a list of addresses, such as parapros for Grantville, choose Distribution List. If you are entering names of people outside the “system” then choose New Contact.
A. IF you have chosen the latter of “New Contact” put in as much info as you would like. Be sure to include the e-mail address though.
B. If it’s a Distribution List: The window you will get after telling it ok will look like this:
From here you can select the members from the “Global Address Book” to collect in this list. Be sure to save and close it.
7. All of this will be saved in your “Contacts” folder. You will have access to this address book not only via your Outlook, but from home as well.
To access your Contacts:
1. Click on New Message
2. Click on To:
3. This is sometimes the “tricky” part. On this dialog box it’ll say “select names”. We’re used to using the Global Address Book.
On the right hand side you’ll see a box which defaults to Global Address List. Toggle down to Contacts.
4. There will be your contacts.
IF…you’re trying to get to your contacts via the Web-access:
On the left hand side either in Folder or shortcut mode, you’ll see the rolodex stating Contacts. Click on it. Your contacts will come up looking similar to this:
Double click on the person you want to send a message to, then click on the letter in envelope looking picture.
The address will be put into a new message to your contact. Pretty neat huh?
To Generate a new contact via Web-Access:
With your Contact portion open. Click on New in the upper left hand section of your tool bar. Fill in all the information you want and tell it save and close. Easy-peasy…