LAKE ERIE AGE GROUP CHAMPIONSHIP MEET
March 10-12, 2017
Held under USA Swimming Sanction # LE 16170 SS Time Trials # 16171 SS
In granting this sanction it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.
LOCATION: CLEVELAND STATE UNIVERSITY, Robert F. Busbey Natatorium, 2451 Euclid Ave., Cleveland, OH (downtown Cleveland – Euclid Avenue at East 24th Street).
POOL: 25 yards by 10 lanes; Colorado electronic timing and ten lane digital readout scoreboard; continuous warm-up available. The competition course has been certified in accordance with 104.2.2C (4). The copy of such certification is on file with USA Swimming. The average depth of the pool at both the start and turn end is 12 feet.
RACING STARTS: Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.
VOLUNTEER ASSIGNMENTS: This is a Lake Erie sponsored meet. Every club that participates in the meet is expected to provide volunteer meet workers. Volunteer assignments for each team will be posted on the LESI website, www.lakeerieswimming.com , by March 3, 2017. Assignments will not be emailed to individual club members or coaches. Each team is required to fill all of their volunteer assignments. Should a club fail to fulfill its work responsibilities; a $100 fine per worker will be levied and given to the club who supplies the replacement.
STARTING TIMES: The schedule for warm ups on Friday, Saturday and Sunday are set forth below. This plan will be altered and the warm ups will be split by team into two 40 minute sessions if the average number of swimmers per lane is scheduled to exceed fifteen (15) swimmers. The finalized warm up plan may be found at www.lakeerieswimming.com by March 8, 2017.
Friday Night Warm-ups:
General warm up will begin at 4:30 pm and last 60 minutes.
Competition starts at 5:35 p.m.
Saturday and Sunday MORNING Warm Ups:
Warm-ups will begin at 7:30 a.m. and last 60 minutes
Competition starts at 8:35 a.m.
Saturday and Sunday Finals:
There will be a minimum of three hours from the end of preliminary competition to the start of warm ups for the finals competition. Please note that if the projected end time of finals is later than 8:30 p.m., the Meet Committee may reduce the three hour minimum time interval. Warm-ups for both Saturday and Sunday Finals will last 45 minutes. The finalized warm up plan and estimated warm up times will be posted to the LESI website www.lakeerieswimming.com on Wednesday, March 8, 2017.
MEET COMMITTEE: Consists of the Technical Planning Chair, 1 of the Meet Directors, Meet Referee, Coaches Rep and an Athlete Rep.
ENTRY DEADLINE: The electronic due date for entries is Monday, February 27, 2017. Hard copy and payment must be postmarked by February 27, 2017 and received by March 1, 2017. Send entries to: . Payments and hard copy should be mailed to Julie Bare, 57 East Belmeadow Lane, Chagrin Falls, OH 44022. Late entries will not be accepted.
Please include signed CSU waiver forms (included in this meet information) for each athlete entered in the meet. Signed waiver forms may be presented to the meet directors at the meet; however, no swimmer will be permitted to compete until a signed waiver form has been presented to the meet directors.
TEAM SUPERVISION: Teams who are entering swimmers but will not have a coach at the meet should arrange ahead of time for another coach to supervise their athletes.
RETURN TO PLAY LAW: Under the Ohio Return to Play Law governing concussions, all coaches and officials (in state or out of state) are required to have proof of training in concussion signs and symptoms. This training is available for free and can be found at http://www.healthyohioprogram.org. All coaches and officials are encouraged to take this training. It is your responsibility to take care of this requirement.
ENTRY FEES: Individual events are $5.00 each; relays are $8.00 each; $2.00 per swimmer LSC surcharge. There is a $1.00/swimmer handling fee for paper entries. Make checks payable to LESI.
ENTRY LIMITATIONS: Swimmers may enter an unlimited number of events but may swim in no more than 3 individual events per day, including individual time trials and bonus events. Swimmers must scratch down to no more than 3 events with no refunds being issued for scratches. Teams may enter an unlimited number of relays, but no more than 2 relays per team per event are eligible to score.
QUALIFYING TIMES: Please see the event listings. Time standards are listed in yards, but swimmers may enter with non-conforming times provided they satisfy the 2017 NAG single age A time for qualifying events (10U BB for 9U), or the 2017 NAG single age BB time for bonus (no bonus for 9U). Non-conforming times should be marked “S” for short course meters or “L” for 50M course. Non-conforming times will be converted by MM.
SEE PAGE 5 FOR ACCEPTABLE PROOF OF TIME & DOCUMENTATION
BONUS EVENTS:
Swimmers are eligible for bonus events on Saturday and Sunday. Swimmers may swim up to two bonus events per qualifying event, with no more than 4 bonus events for the meet, provided that the swimmer has achieved the bonus time standards for the bonus events. Swimmers entering bonus events should be entered at their actual time. There are no separate bonus events for 9U. Please be certain to indicate that the event being entered is a bonus event. Bonus events must be entered by the entry deadline.
RELAYS: All relays will be timed finals swum during the preliminary sessions. Each team may bring two “relay only” swimmers per gender, per age group, per event. Only two relays per team per event are eligible to score.
DECK ENTRIES: All deck entries must have satisfied the event qualifying time. No deck entries for bonus events are permitted. Deck entries will be taken on a space available basis up until 35 minutes prior to the meet start at $10 per individual event and $15 per relay. Swimmers new to the meet must provide proof of Lake Erie Swimming membership and pay the surcharge of $2.00. On-deck registration will be available for all but coach memberships.
ELIGIBILITY: Swimmers must be current athlete members of LESI and have met the time standard requirements. Coaches must be current coach members of USA Swimming and must check in for each day or session they attend. All coaches must display the deck pass issued by the meet host. (wristband is required to be worn by all coaches) Age is as of the first day of the meet, March 10, 2017. There will be no on-deck registration for coaches.
FASTER THAN: Lake Erie Swimming mandates the following: Swimmers should enter an event only if they have achieved the listed time standard for that event, or bonus event. Teams of swimmers who fail to achieve the qualifying time at the meet will receive a notice of those times that cannot be verified in the SWIMS database. Teams shall submit proof of time or a fine of $10.00 for each swim listed in the notice. Failure to resolve time verification issues within one week of receipt of notice shall result in debit to the team’s account in the amount of the fine. Unattached swimmers will receive similar notice.
Qualifying times for 50-yard/meter events will be waived for swimmers with a disability. Swimmers with a disability may enter an event (such as the 100 free) and swim it with a longer yardage event (such as the 200 free) provided their time for the lesser yardage event (100 free) is equal to or faster than the listed qualifying time for the longer yardage event (200 free).
SWIMMERS WITH A DISABILITY: Entries for swimmers with a disability should be handled in the following manner: (1) enter the swimmer in the Hy-Tek database (or on the regular entry form); (2) list in the email accompanying the Hy-Tek entry file (or on a separate sheet of paper) the name of the swimmer, the stroke(s)/distance(s) s/he wishes to swim, the entry times, the day/session s/he wishes to swim the event(s), and the manner in which s/he prefers to be seeded (with a longer distance or with a different age group); and (3) provide any information about special accommodations needed by the swimmer. The final determination of seeding will be made by the Meet Referee after consultation with the swimmer and his/her coach.
CONDUCT: The meet will be conducted according to the rules set forth in the current USA Swimming Rules and Regulations. Events will be contested in a 25-yard pool.
Friday: All events are timed finals. Events 1 and 2 (10 and Under 200 IM) will be scored as 10 and Under. Events 5 and 6 (11 -14 400 I.M.) will be scored separately as 11-12, 13 -14 yr old. Events 7 and 8 (10 and Under 500 Free) will be scored as 10 and Under. Events 11 and 12 (11 -14 1650 Free) will be scored 11-12, 13 -14, and will be swum fastest to slowest, alternating girls and boys. Events 5 and 6, and 11-12 will be superseeded so that the fastest ten seeded 13-14 year-olds will be seeded together, the fastest ten seeded 11-12 year-olds will be seeded together, and all remaining 11-14 year-olds will be seeded together by time.
Saturday and Sunday Preliminary Competition: All age groups will compete together by gender in the preliminary competition for individual events; however, the events will be scored separately and swum separately by age group (10 and Under, 11 -12, 13 -14) during the finals competition. Events designated as 12 and Under events will be swum together by gender in the preliminary but will be scored separately and swum separately by age group (10 and Under, 11 -12 yr old) for the finals competition. Events designated as 11 -14 events will be swum together by gender during the preliminary competition, but will be scored separately and swum separately by age group (11-12, 13-14) for the finals competition. The 500 and 1000 free will be a timed finals and superseeded so that the fastest ten seeded 13-14 year-olds will be seeded together, the fastest ten seeded 11-12 year-olds will be seeded together, and all remaining 11-14 year-olds will be seeded together by time, swum fastest to slowest, alternating girls and boys.
FINALS: Finals will be conducted with a Championship final for all age groups. A Consolation final heat will be offered for all 13/14 events, all 11/12 events except for the 200 breast, 200 back and 200 fly, and 10U 50 yard events. A ready room will be employed for the Championship final only. Swimmers should report to the ready room when their events are called. Swimmers in the Championship final will be paraded to the blocks. Swimmers in the Consolation final should report to the blocks for their race.
SEEDING & CHECK IN: This is a deck seeded meet. All swimmers must check in for all of their events no later than 30 minutes prior to the start of the session. FOR the 1650 FREE – check in sheets will remain posted until approximately an hour before the scheduled start time of the event. The final check in time will be posted on www.lakeerieswimming.com on Wednesday, March 8, 2017. Heat and lane assignments will be posted once the meet is seeded. Relay cards must be turned in upon call in order to be seeded. The Lake Erie scratch rule (attached) will be in effect.
AWARDS:
Individual Events: Medals 1-5, Ribbons 6-10
Relay Events: Medals 1-5
Awards on Friday and for the Finals sessions on Saturday and Sunday will be presented at the completion of each event cycle. Awards for timed final events swum in prelims, including relays, will be presented during prelims at the completion of the event cycle.
High Point: All age groups (10 and Under, 11-12 yr old, 13 -14 yr old) will have individual high point and runner up awards for both girls and boys.
Team Awards: Combined Male and Female Score 1st, 2nd, 3rd.
SCORING: INDIVIDUAL: 24-21-20-19-18-17-16-15-14-13-11-9-8-7-6-5-4-3-2-1
RELAYS…double
ADMISSION: $3.00 for preliminaries and $1.00 for finals. Psych sheets will be sold for $1.00 on Friday; $3.00 on Saturday; and $3.00 on Sunday. Heat sheets for finals will be sold for $1.00. CSU also charges for parking, however meters are available and parking on Chester Avenue is free on Saturday and Sunday.
RESULTS: Results will be available on the www.lakeerieswimming.com.
TIME TRIALS: Time trials will be held Saturday and Sunday after the preliminary sessions at the discretion of the meet referee and meet director. Time trial entry fees are $15.00 individual event/$20.00 relay. Time Trial entries close 90 minutes prior to the end of the session. Time Trial events are open to swimmers entered in the meet, including relay-only swimmers. Time Trial events count toward the daily event limitation.
SAFETY/WARM-UP: Lake Erie Swimming safety guidelines and warm-up procedures will be in effect at all times. Coaches must maintain contact with their swimmers during warm-up and throughout the meet. All entry into the pool for warm-up is feet first from the starting block end of the pool. Swimmers must enter the pool feet first in a cautious manner with one hand in contact with the pool edge.
The final 25 minutes of a 60 minute warm-up or 20 minutes of a 40-45 minute warm-up shall be conducted as follows:
(a) Lanes 1 & 10 push/pace from the start end of the pool (or general warm-up at the discretion of Meet Referee or his/her designee).