Fraternity Recruitment 2014

Rules & Guidelines Formal Recruitment

  1. GENERAL RULES
  2. All council-fraternity members and bidded/new members will be dry and illicit substance-free, free of alcohol and drug use, during formal recruitment, beginning 12am the Thursdayof the formal recruitment period and ending 7pm the Monday following formal recruitment.
  3. Any violation of this rule will be met with a formal conduct hearing by the council VP of Conduct review and monetary charges, equal to one infraction per member found guilty.
  4. The only exception is if the council-fraternity members are over the age of 21 and are drinking in a professional establishment. (Restaurant, bars, etc.)
  5. Formal recruitment participants must be currently enrolled male students at Minnesota State University, Mankato in good standing.
  6. Formal recruitment participants who have a collegiate grade point average, must verify their GPA is above a 2.5 on a 4.0 scale.
  7. Formal recruitment participants who do not have a collegiate grade point average may be asked to report their high school GPA. This information will not be considered protected, and will be compiled by the council VP of Academic Affairs and membership development for use by chapters. Formal recruitment participants will be made aware of this during the recruitment opener (Greek 201), on the first day of formal recruitment.
  8. Formal recruitment registration will open at the beginning of summer orientation and will be hosted through MavSync.
  9. Formal recruitment registration will close Thursday, the first day of formal recruitment.
  10. There will be a $20 registration fee for formal recruitment.
  11. Members of any council fraternity chapters are not to contact any formal recruitment participants, likewise, formal recruitment participants are not allowed to contact affiliated members after the start of the first formal recruitment event
  12. BIDDING NEW MEMBERS
  13. During the week, if a chapter would like to extend a bid to a formal recruitment participant, the chapter President or chapter Recruitment Chairman must contact the council Vice President of Recruitment, council President, or Assistant Director of Greek Life.
  14. In order to be eligible to receive a bid, during formal recruitment, a formal participant must visit all participating council fraternities once, as well as attend two preference parties.
  15. It will be the role of the Beta Rho Chi’s to track attendance each night of formal recruitment.
  16. All bids will be kept confidential and will be kept until bid disbursement onSunday.
  17. Potential new members that are not participating in formal recruitment may be contacted during the formal recruitment process, but they may not be offered a bid until open bidding resumes after Bid Day festivities have concluded.
  18. All formal recruitment bids must be turned in to the council VP of Recruitment, council President, or Assistant Director of Greek Life, by 1pm Sunday of formal recruitment.
  19. Formal recruitment participants who receive a bid will have time on Sunday to review all bids received and either sign or opt for more time.
  20. If the formal recruitment participants choose not to sign at the time a Beta Rho Chi or the VP of Recruitment will contact them 1-2 days later.
  21. Upon receiving bid(s), formal recruitment participants will be informed of bid-expiration, no-contact policy, council academic dishonesty policy, no hazing policies, grade-release policy, six month bid acceptance time limit policy, and the date of the IFC/PHC new member workshop.
  22. All formal recruitment bids will expire at 11:59pm the Wednesdayfollowing formal recruitment.
  23. Immediately upon bid acceptance, the chapter the formal recruitment participant accepted a bid to must contact a Beta Rho Chi, council VP of Recruitment, the council President, or the Assistant Director of Greek Life.
  24. At the end of the day Sunday the names and accepted affiliation of any formal recruitment participants, who have accepted bids, will be published and made public knowledge by the council.
  25. In no case, shall the list of bidded formal recruitment participants be made accessible, prior to bid acceptance, to anyone other than the Beta Rho Chi’s, council VP of Recruitment, council President, or Assistant Director of Greek life.
  26. The number of bids extended by any specific chapter shall not be made public knowledge.
  27. The council shall not publish the names of formal recruitment participants who have not accepted bids until the end of the formal recruitment period/no-contact period.
  28. Once a formal recruitment participant has accepted a bid to a fraternity, no other fraternity may attempt to recruit him.
  29. Open bidding will close at 11:59 p.m. on the Wednesday prior to the formal recruitment process beginning, and it will resume at 8:00 p.m. on the day of Bid Day.
  30. EVENTS
  31. All event forms are due to the council VP of Recruitment by midnight one-month prior to the start of formal recruitment. (ex: Sunday August 8th before Sunday September 8th).
  32. The nature of chapter specific events shall remain confidential until formal recruitment is over.
  33. At the completion of the formal recruitment period, the council may make reference to, but not specifically release, the details of any chapter specific formal recruitment event at any time, unless the chapter agrees to its use.
  34. Recruitment events and promotional materials may not make reference to alcohol or other drugs and must be in good taste.
  35. Council VP of PR and Marketing will have judgment of taste.
  36. Only active members, new/bidded members, and alumni members are allowed to take part of the formal recruitment events along with the formal recruitment participants.
  37. In the case a third party must be present by nature of the event (e.g. bouncy castle attendant), such necessity must be made clear in the event form and approved by the council VP of Recruitment and Assistant Director for Greek Life.
  38. The event structure is as follows;
  39. Thursday 6-7pm Recruitment Opener
  40. Thursday 7-11pm All Fraternity Tournament/Tailgate
  41. Friday 5-8:30pm 1st half house parties
  42. Saturday 4-8:30pm 2nd half house parties
  43. Sunday 11-1:30pm Preference
  44. Sunday 4pm-5pm Bid acceptance period*Bids are due at 3pm
  45. Sunday 5pm Reveal!
  46. Each formal recruitment participant will be provided a Greek Life name tag/lanyard to wear throughout the week.
  47. If food is served at the events, chapters are required to inform individuals of the contents in case of possible food allergies.
  48. Events which take place in the Centennial Student Union must abide by all Union policies. See University scheduling for a complete copy of Union policies.
  49. Events that take place off campus must be within 3 miles of campus and not take place outside the Mankato area.
  50. Fraternities and/or individual members (including new members and alumni) are not allowed to give gifts or favors to potential new members.
  51. No fraternity member, including new members and alumni, may buy anything for a formal recruitment participant (meal, soft drink, etc.). No formal recruitment participant may buy anything for a fraternity member.
  52. This excludes refreshments provided by the Fraternity at a recruitment event.
  53. Any refreshments provided during a recruitment event are to be listed in the event form, turned in to the council prior to the formal recruitment period.
  54. No formal recruitment participant may be taken behind closed doors during formal recruitment. All doors, in an event location, must be open and unlocked during formal recruitment.
  55. There will be no promising of invitations to membership (bids) directly or indirectly by any member, new member or alumni of a fraternity.
  56. Beta Rho Chi’s will be the only individuals who will transport formal recruitment participants during the formal recruitment week, unless otherwise authorized by the Assistant Director of Greek Life, or in the case of emergency.
  57. Recruitment house parties will occur in a rotation structure, every 40 minutes, with 10 minutes allowed for transportation between parties. Parties will start every 50 minutes
  58. House party events may only commence with the consent of the Beta Rho Chi’s.
  1. Infractions
  2. In the case that a chapter violates any of the policies listed in this document the council VP of Recruitment, council President, or Assistant Director of Greek Life may assess an infraction, unless otherwise defined by this document or the council by-laws.
  3. An infraction will result in a monetary charge to the chapter of $15-$50 depending on severity of infraction
  4. All infractions must be paid by the end of the semester they are incurred in. Summer infractions will be included in the fall semester.
  5. Beta Rho Chi’s that do not meet their expectations and/or break the rules may be released with a $200 fine.
  6. Any serious chapter infraction will result in a meeting with the VP of conduct review.
  1. Disaffiliation
  2. Disaffiliation will be the external disassociation of members for the purpose of promoting and guiding formal recruitment participants through council formal recruitment.
  3. Council member fraternities will each put forth Beta Rho Chi’s based on chapter size. One for a chapter smaller than 20 members in the spring, and two for chapters over 20 members in the spring.
  4. Beta Rho Chi names must be turned in to the council VP of Recruitment by February 18, 2015.
  5. All Beta Rho Chis must attend mandatory training, hosted by the council VP of Recruitment. Failure to do so will result in the Beta Ro Chi’s release unless approved by the VP of Recruitment.
  6. Beta Rho Chi’s, as well as the council VP of Recruitment and the council President will avoid public affiliation following spring commencement.
  7. Public interactionthat identify a person’s affiliation may occur only if there is another Beta Ro Chi present from another chapter.
  8. Disaffiliation includes the following;
  9. No wearing of Greek letters, or other affiliation associated regalia or symbolism.
  10. Exclusion from affiliation’s pre-formal, informal recruitment events
  11. This exclusion includes any event where a non-member is allowed, or is suspected to participate.
  12. This should not exclude chapter retreat, but may include chapter meeting if potential new members are present.
  13. At no times may the council prevent a disaffiliated member from texting or private/direct messaging a member of their affiliated chapter.
  14. Unless messages relate to the recruitment of a specific formal recruitment participant(s).
  15. Such messaging will result in an infraction for the affiliated chapter
  16. Disaffiliated members must make reasonable attempt to eliminate public social media interaction with members of their affiliated chapters.
  17. Public social media interaction includes profile pictures and recent posts displaying affiliation.
  18. The council shall not ask any member to deactivate or “turn-off” any of their social media accounts, unless those accounts are in poor taste to the recruitment process.
  19. If asked by a formal recruitment participant disaffiliated members must not disclose information, which would make apparent their affiliation.
  20. If any council fraternity member discloses the affiliation of a Beta Rho Chi, an infraction will be assessed to the affiliation of the disclosing member, not the disclosed Beta Rho Chi’s, unless they are from the same affiliation.
  21. In case of disclosure of Beta Rho Chi by other chapter the Beta Rho Chi will be able to fulfill his duties as Beta Rho Chi
  22. Each disaffiliated member will be given temporary use of a council polo. The polo is to be signed out to the disaffiliated member at the beginning of their disaffiliation term and signed in once they have re-affiliated.
  23. Disaffiliated members are required to wear the council polo at any organized council sponsored event.
  24. In the case a disaffiliated member loses the polo or returns the polo in poor condition, they will personally be liable for the full replacement cost.
  25. The affiliated chapter of a disaffiliated member may choose to absorb the cost of a lost or damaged council polo, but the affiliated chapter’s President must approve this decision.
  26. The Beta Ro Chi’s may re-affiliate after the reveal on Sunday of formal recruitment week.