Jefferson High School Band
All-State Trip
2/27-3/2, 2013
Student & Chaperone Handbook
January 8, 2013
Dear All-State Band and Orchestra Parents and Students,
Congratulations on being chosen for a West Virginia All-State Ensemble! Selection to a WV All-State Ensemble is the highest honor that a high school music student can achieve. As your Director, I can’t thank you enough for representing our band well at the auditions. You are to be commended for your hard work and dedication. Thank you!
We will be headed to Charleston, WV on Wednesday, February 27th, 2013 at 2 p.m. via rental vans. We will return to JHS on Saturday, March 2nd around 11 p.m. All Jefferson High School All-State Chorus, Band and Orchestra students and teachers will be traveling together. We will be staying at the following hotel in Charleston, WV:
Holiday Inn Express Civic Center
100 Civic Center Drive
Charleston, WV 25301
304-345-0600
All students will be rehearsing in the Charleston Civic Center. Specific rehearsal rooms have yet to be assigned. We will be eating all of our meals at the Charleston Town Center Mall. They have a wide variety of eating establishments. The Mall is located directly across the street from the Civic Center.
All hotel accommodations and bus travel will be paid for by the Jefferson County Board of Education. Students are responsible for meal and entertainment money. Students will be responsible for 7 meals while on this trip. The hotel provides a complimentary breakfast each morning. I will be asking the Band Boosters for assistance with some student meal costs. I am advising parents that $75 should be enough for meals and expenses when everything is said and done.
The All-State concert will take place on Saturday, March 2nd at 1 p.m. (Tentative) at Municipal Auditorium. Municipal Auditorium is located on the corner of Virginia and Truslow Streets across from the Charleston Town Center Mall and next to the Federal Courthouse. The auditorium is located 2 blocks diagonal from the Charleston Civic Center.
Student attire for the concert is:
1. Band Uniform for the All-State Band
2. White top, black pants, black shoes, black socks and tie for guys for the All-State Orchestra.
Please complete the permission form below so that your child may attend this event. Please include a cell number where I can reach you immediately in case of an emergency. Students are reminded that they are responsible for obtaining all make-up work prior to departure.
I will include a more detailed itinerary when I receive more information. Feel free to contact me at 304-839-6886 (cell) or at . Thank you.
My child, ______, has permission to attend the WV All-State Conference from February 27th throught March 2nd , 2013 in Charleston, WV. My child has permission to travel via a school bus to and from this event.
Parent Name ______Parent Signature ______
Jefferson High School
All-State Band & Orchestra
Charleston Trip Itinerary 2013
Wednesday, February 27th:
Attend School
12:30 p.m. – Eat lunch at School
1:00 p.m. – Load Bus
1:15 p.m. – Depart
3:30 p.m. –Rest Stop
5:00 p.m. –Dinner at Muriale’s Restaurant (Provide by Boosters)
6:30 p.m. – Depart for Charleston
Reststop at discretion of Bus Driver between Fairmont and Charleston
9:00 p.m. – Arrive at Hotel – Holdiay Inn Express Civic Center 304-345-0600
Thursday, February 28th:
8:00 a.m. - Wakeup
9:00 a.m. – Breakfast (Provided free at hotel)
10:00 a.m. – Conference Registration
11:30 a.m. – Eat Lunch at Town Center Mall
1:00 p.m. – Rehearsal Begins
4:00 p.m. – All-State Orchestra Rehearsal Ends
5:00 p.m. – All-State Band Rehearsal Ends
Eat Dinner at Mall Between Rehearsals and Jazz Concerts.
5:30 – 8:00 p.m. – All-State Orchestra Rehearsal
7:00 p.m. Mr. Lynch at Honor Jazz Ensemble Concerts. Students report here after rehearsals.
9:00 p.m. – Mr. Lynch at Bandmasters’ Executive Meeting.
10:30 p.m. – Quiet in rooms
Friday, March 1st:
7:00 a.m. – Wakeup
7:30 – 8:30 a.m. – Breakfast at hotel (Provided free at hotel)
8:00 a.m. – Phi Beta Mu Breakfast - Meeting (Mr. Lynch)
9:00 a.m. – Rehearsals Begin
12:00-1:30 p.m. – Lunch at Town Center Mall
1:30-4:30 p.m. – All-State Band Rehearsal
1:30-6:00 p.m. – All-State Orchestra Rehearsal* (Our students leave at 4:30 p.m.!)
4:00-5:00 p.m. – Mr. Lynch at Bandmasters Meeting
4:30-5:30 p.m. – Dinner at Mall
5:45 p.m. – Meet up with Symphonic Band at Civic Center
7:00 p.m. – Symphonic Band Concert
8:00 p.m. – Load Equipment
8:30 p.m. – Back to Hotel
10:30 p.m. – Quiet in rooms
Saturday, March 2nd – All-State Concert Day!!!
7:00 a.m. – Wakeup
7:30 – 8:30 a.m. – Breakfast (Provided at Hotel)
8:45 a.m. – Hotel Checkout
TBA – Band Dress Rehearsal at Municipal Auditorium
10:00-11:00 a.m. – Orchestra Dress Rehearsal at Municipal Auditorium
11:45 – 12:30 p.m. – Lunch at Mall
1:00 p.m. – Concert ($3 Adults, $2 Students)
4:30 p.m. – Depart for home. Attending parents are required to take their children.
6:00 p.m. – Dinner on way home
12:30 a.m. – Arrive Home.
You will be responsible for a total of 6 meals on this trip. I recommend bringing around $100 with you for meals and expenses.
All-State Band & Orchestra Trip 2013
STUDENT RULES
Please show respect for chaperones, classmates, and all other people you come in contact with. You represent not only yourself, but all of Jefferson High School. You are expected to act in a responsible and courteous manner at all times.
1. ALL rules and regulations of Jefferson High School and the Jefferson County Board of Education apply on this trip as do the consequences for breaking those rules.
2. There will be NO yelling, profanity, running or loud noises at any time.
3. Please be on time for all scheduled activities.
4. NO band member is allowed to leave the hotel or attraction at any time for any reason.
5. Members of the opposite sex may NOT be in the same hotel room.
6. You may NOT leave your hotel room after the required times for any reason. Please get your ice and sodas before the stated times.
7. ALWAYS travel in groups of at least two (2) when shopping.
8. Smoking, alcohol consumption and illegal drug use by students is strictly prohibited.
NOTE: You break it – You bought it . . . (even if it’s an accident)
NOTE: ALWAYS keep valuables on your person or locked up. YOU are responsible for your own money.
NOTE: I reserve the right to search any luggage, hotel room or person at any time.
NOTE: These rules apply to all students. Having your parents on the trip does not exclude you from these rules or afford you any special privileges.
Room List for Jefferson High School
Holiday Inn Express Civic Center
February 27th – March 2nd, 2013
Room #1
Mr. Lynch
Room #2
Emilie Myers
Katherine Harvey
Ahry Green
Hannah French
Room #3
Thomas Gavert
Brad Myers
Devin Torbidoni
Room #4
Maura Ross
Josie Valentine
Catherine Stone
Room #5
Mrs. Harvey
Room #6
Brenna Rose
Cecilia Snider
Zoe Levine
Lynnora Grant
Room #7
Tyler LePage
Don Boucher
Trey Floyd
Brandon Barker
Room #8
Ms. Wood