Gradsehd Travel Grant Application

GradSEHD Travel Grant Application

(for Professional Students)

360 Education Sciences Building

56 East River Road
Minneapolis, MN 55455

www.tc.umn.edu/~gradsehd

Applicant name:

Student ID#:

Department and Program of Study:

Address:

Phone:

UMN Email:

Please be as detailed as possible in the following sections (use additional paper, if necessary).

Describe your travel plans:

Event name:

Date(s) of travel (must be later than the next GradSEHD meeting):

Event location:

What are the goals of the proposed travel and/or conference attendance? (Using a minimum of 150 words please explain how this travel will help you in your education/profession?)

Have you applied for a GradSEHD Grant in the past (current or previous academic years)?

If yes, list any grant(s) that were funded:

Amount Awarded / Semester(s) Awarded
o / Cohort Development
o / Travel
o / Research

Did you submit a Grant Evaluation Form within the specified period for any grant received?

If no, please explain why you did not follow this requirement as part of the grant agreement between you and GradSEHD.

Everything included in this grant application is true and accurate to the best of my ability.

Signature______Date: ______

PROPOSED BUDGET

This is a basic form designed to help document your budget. If you do not complete this form or accurately report your budget, your application be disadvantaged when compared against other applications. If you already have receipts for registration costs, hotel reservations or flight s please attach them to your application as supporting documents.

Expenses: List all expenses associated with your event. The form lists the most common expenses. Please be sure to list specific items as necessary.

Income: List all sources of income associated with your event. List all grants you have applied for and indicate whether or not they have been confirmed.

Total expenses should equal total income.

EXPENSES
(What are the estimated costs of your event?) / INCOME
(How will you pay for this event?)
Airfare/Transportation: / Amount Requested from THIS Grant:
Lodging: / Amount Requested from OTHER Grants:
Grant & Amount:
Confirmed?
Grant & Amount:
Confirmed?
Grant & Amount:
Confirmed?
Grant & Amount:
Confirmed?
Food/Meals:
Registration Fees:
Other Expenses (list): / Other Income (list any additional sources):
Total Expenses: / Total Income:

Checklist for GradSEHD Travel Grant Application

This checklist has been included for your benefit. Please review it before submitting your application.

¨  Am I currently registered as a professional student (MEd or EdD) here at the U?

¨  Have I already received a GradSEHD travel grant this academic year? (If so, I am not eligible to receive another.)

¨  Am I traveling to an event for professional development in my field of study, typically in the form of a conference or application of applicable learning?

¨  Does my date of travel or conference attendance occur more than 30 days from the date which I will submit my application for a travel grant? (Applications for summer conferences must be approved in the spring semester prior to the travel.)

¨  Is my budget appropriate?

o  I must specify all amounts down to cents if I know it (especially if I’m submitting receipts that show the amounts I’ve already paid). In other words, I shouldn’t round dollar amounts up or down, but be as specific as possible.

o  I have listed all sources of funding for which I am applying, including dollar amounts.

o  My total expenses must equal my total income as stated on the application.

¨  Did I include proof that I paid my GAPSA fee for the semester in which I’m submitting my application? (For summer conferences you should include proof of the paid GAPSA fee from Spring semester)

o  NOTE THAT YOU MUST SHOW YOU’VE PAID THIS FEE IN FULL, NOT THAT IT’S BEEN BILLED OR PAID PARTIALLY. NOTE THAT THE FEE MUST BE PAID FOR THE SEMESTER IN WHICH YOU ARE APPLYING.

o  I could submit a copy of my student account summary (see http://onestop.umn.edu and click on “Student Account” on the right side of the homepage). This summary must show my fee has been paid prior to the deadline. I could instead submit a copy of my student account bill showing a balance to be paid, as long as I also submit a copy of a receipt showing I have paid that balance in full.

o  If I’m not a fee-paying, full-time student, I can opt to pay the GAPSA fee in order to be eligible to apply for GAPSA grants. I will contact the GAPSA office at 612-625-2982 to discuss the procedure.

¨  Did I include a copy of the program or relevant conference materials describing the event I plan to attend?

¨  Do I have any receipts or registration confirmation that I can include with my application as supporting documents?

¨  Will all my application materials be received by noon on the deadline date? (See http://www.tc.umn.edu/~gradsehd/grants%20description.htm for deadlines.) Applications must be dropped off in GradSEHD mailbox in 360 Education Sciences Building. Optional supplemental materials may include letters of support from advisors, copies of receipts, presentation abstracts.

¨  I understand that I will be reimbursed for expenses, up to the award amount, that are submitted as original receipts to GradSEHD within 30 days upon return from the event.

GradSEHD STRONGLY RECOMMENDS THAT YOU APPLY AT LEAST ONE WEEK PRIOR TO THE DEADLINE IN ORDER TO DEAL WITH ANY QUESTIONS THAT MAY COME UP.

Note: Keep a copy of all application materials for your records.