Senate Coordinating Council Minutes

September 14, 2017, 8:30 AM, Meinecke Board Room

Present: Colette Erickson, Erin Gillam, Kathryn Gordon, Stuart Haring, Katie Mastel, Jim Osland, Jered Pigeon, Mason Wenzel, Kabina Chaulagain (guest), Noah Fischer (guest), Emily Frazier (guest), Emily Hegg (guest), Canan Bilen-Green (chair), Kelly Hoyt (secretary), Mary Asheim (past secretary)

Absent: Amanda Booher, Calla Harper

Policy 129
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / SALARY ADMINISTRATION POLICY – Canan Bilen-Green – V1 090517
Action: Route to Faculty Senate, Student Senate, and Staff Senate for information. Route for final approval.
Policy 130
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: _____ (input)
FS Approved: _____ (input)
SG Approved: 9/14/17 (info) / ANNUAL LEAVE – Noah Fischer – V1 090617
Action: Route to Faculty Senate and Staff Senate for input. Route to Student Senate for information. Move to carryover.
Policy 133
Version Routed: V1
Date Introduced: 4/10/17
SS Approved: 4/11/17 (info)
FS Approved: 4/11/17 (info)
SG Approved: 4/11/17 (info) / EDUCATIONAL POLICY – Karin Hegstad & Colette Erickson – V1 040517
Action: Routed for final approval on 4/11/17. Matt Hammer returned to requestor for clarification. Waiting for V2.
Policy 134.1
Version Routed: V1
Date Introduced: 4/18/16
SS Approved: ______
FS Approved: ______
SG Approved: ______/ WORKPLACE AND FAMILY DEPENDENT RESPONSIBILITIES – Commission on the Status of Women Faculty (Dan Friesner, Chair) – V1 032316
Action: Proposed changes were reviewed by Chris Wilson and Colette Erickson before moving forward. The policy was then sent to the FORWARD Committee for updating. Keep in carryover until we receive Version 2.
Policy 134.2
Version Routed: V2
Date Introduced: 4/10/17
SS Approved: 4/11/17 (info)
FS Approved: 4/11/17 (info)
SG Approved: 8/27/17 (input) / NDSU LACTATION POLICY – Kara Gravley-Stack – V2 033117
Action: Routed for final approval on 8/28/17.
Policy 142
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / RETIREMENT PLANS – Colette Erickson – V1 082517
Action: Route to Faculty Senate, Student Senate, and Staff Senate for information. Route for final approval.
Policy 143
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: _____ (input)
FS Approved: _____ (input)
SG Approved: 9/14/17 (info) / SICK LEAVE – Noah Fischer – V1 090617
Action: Route to Faculty Senate and Staff Senate for input. Route to Student Senate for information. Move to carryover.
Policy 149
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: _____ (input)
FS Approved: _____ (input)
SG Approved: 9/14/17 (info) / LEAVE WITHOUT PAY – Noah Fischer – V1 090617
Action: Route to Faculty Senate and Staff Senate for input. Route to Student Senate for information. Move to carryover.
Policy 150
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / COMERCIAL AND FUND-RAISING ACITIVITES – Mary Asheim – V1 082517
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 153
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: _____ (input)
FS Approved: _____ (input)
SG Approved: _____ (input) / SMOKE-FREE FACILITIES – Emily Hegg – V1 070517
Action: Route to Faculty Senate, Staff Senate and Student Senate for input. Move to carryover.
Policy 154
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / DISTRIBUTION OF LITERATURE – Mary Asheim – V1 082517
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 155
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / ALCOHOL AND OTHER DRUGS: UNLAWFUL AND UNAUTHORIZED USE BY STUDENTS AND EMPLOYEES – Mary Asheim – V1 082517
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 156
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / DISCRIMINATION, HARASSMENT, AND RETALIATION COMPLAINT PROCEDURES – Canan Bilen-Green – V1 062117
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 156
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: ______(input)
SG Approved: ______(input) / DISCRIMINATION, HARASSMENT, AND RETALIATION COMPLAINT PROCEDURES – Canan Bilen-Green – V1 081717
Note: Required an exception from the normal SCC process due to the fact that procedural changes were necessary to comply with federal mandates and because these changes needed to be in place before the September SCC meeting. Signed by President Bresciani on 8/22/17.
Action: Route to Faculty Senate and Student Senate for input. Route to Staff Senate for information. Move to carryover.
Policy 162
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / SEXUAL AND GENDER-BASED HARASSMENT, SEXUAL MISCONDUCT, AND TITLE IX POLICY – Canan Bilen-Green – V1 062117
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 163.2
Version Routed: V3
Date Introduced: 3/20/17
SS Approved: _____
FS Approved: _____
SG Approved: _____ / ANTI-BULLYING POLICY – Daniel Friesner – V3 030717
Action: All three senates had the opportunity to review the policy changes and provide feedback to the policy review committee. Keep in carryover until we receive V4.
Policy 183
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / NONRENEWAL AND DISMISAL OF NONBANDED, NONADADEMIC STAFF – Colette Erickson – V1 041117
Action: Route to Faculty Senate, Student Senate, and Staff Senate for information. Route for final approval.
Policy 213
Version Routed: V1
Date Introduced: 3/20/17
SS Approved: 3/29/17 (info)
FS Approved: 3/29/17 (info)
SG Approved: 3/29/17 (info) / REST PERIODS – COLETTE Erickson – V1 031417
Action: Housekeeping changes. Routed to Faculty Senate, Student Senate, and Staff Senate for information. Holding until Policy 134.2 is approved because of content referencing.
Policy 304
Version Routed: V1
Date Introduced: 4/18/16
SS Approved: 3/7/17 (info)
FS Approved: 3/20/17 (input)
SG Approved: 3/7/17info) / ACADEMIC STAFF AND EXECUTIVE/ADMINISTRATIVE POSITIONS – PROCEDURES FOR FILLING – Canan Bilen-Green – V1 021817
Action: Routed for final approval on 4/11/17. Matt Hammer returned to requestor with recommended changes on 7/11/17. Waiting for V2.
Policy 309
Version Routed: V1
Date Introduced: 2/27/17
SS Approved: 3/1/17 (info)
FS Approved: 4/10/17 (input)
SG Approved: 3/26/17 (input) / MINIMUM QUALIFICATIONS FOR INSTRUCTIONAL FACULTY – Canan Bilen-Green – V1 021817
Action: Signed by President Bresciani on 4/26/17.
Policy 333
Version Routed: V2
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: ______(input)
SG Approved: ______(input) / CLASS ATTENDANCE POLICY AND PROCEDURE – Charlene Wolf-Hall – V2 090117
Action: Route to Faculty Senate and Student Senate for input. Route to Staff Senate for information. Move to carryover.
Policy 352
Version Routed: V1
Date Introduced: 12/5/16
SS Approved: 12/12/16 (info)
FS Approved: 1/23/17 (input)
SG Approved: 12/12/16 (info) / PROMOTION, TENURE AND EVALUATION – Alan Denton – V1 111616
Action: Signed by President Bresciani on 4/12/17.
Policy 352
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / PROMOTION, TENURE AND EVALUATION – Mary Asheim – V1 041917
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 407
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / AUXILIAR EXCLUSIVE SERVICES – Mary Asheim – V1 082817
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 600
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974 (FERPA) – Mary Asheim – V1 082517
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 601
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: ______(input) / RIGHTS AND RESPONSIBILITIES OF COMMUNITY: A CODE OF STUDENT CONDUCT – Laura Oster-Aaland – V1 062217
Note: Required an exception from the normal SCC process due to the fact that procedural changes were necessary to comply with federal mandates and because these changes needed to be in place before the September SCC meeting. Signed by President Bresciani on 8/22/17.
Action: Route to Student Senate for input. Route to Faculty Senate and Staff Senate for information. Move to carryover.
Policy 601
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / RIGHTS AND RESPONSIBILITIES OF COMMUNITY: A CODE OF STUDENT CONDUCT – Mary Asheim – V1 062217
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 601.1
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / BEHAVIOR INTERVENTION TEAM – Mary Asheim – V1 082517
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 608
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / SUICIDE THREAT RESPONSE POLICY – Mary Asheim – V1 082517
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 611
Version Routed: V1
Date Introduced: 1/30/17
SS Approved: 2/8/17 (input)
FS Approved: 2/27/17 (input)
SG Approved: 3/26/17 (input) / STUDENT TRAVEL POLICY – Charlene Wolf-Hall – V1 120116
Action: Routed to Faculty Senate, Staff Senate, and Student Senate for input along with Policy 333 since the recommended changes are based on the approval of Policy 333. Keep in carryover until Policy 333 has been approved by all three senates so that that they can be routed together for final approval.
Policy 611
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / STUDENT TRAVEL POLICY – Mary Asheim – V1 082217
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 611.1
Version Routed: V2
Date Introduced: 12/5/2016
SS Approved: 12/12/16 (info)
FS Approved: 3/20/17 (input)
SG Approved: 12/12/16 (info) / INTERNATIONAL TRAVEL FOR STUDENTS – Alicia Kauffman – V2 112816
Action: Signed by President Bresciani on 4/26/17.
Policy 611.1
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / INTERNATIONAL TRAVEL FOR STUDENTS – Mary Asheim – V1 082817
Action: Housekeeping changes. Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 801
Version Routed: V1
Date Introduced: 4/18/16
SS Approved: 5/4/16 (input)
FS Approved: ______(input)
SG Approved: 4/20/16 (info) / GRANT AND CONTRACT ADMINISTRATION – GENERAL PROVISIONS – Val Kettner – V1 031616
Action: RC Sponsored Programs is removing all process from the policy, and it is currently with the Senate RCC for review. They plan to submit V2 for the April SCC meeting. Keep in carryover until we receive Version 2.
Policy 813
Version Routed: V1
Date Introduced: 4/18/16
SS Approved: 5/4/16 (input)
FS Approved: ______(input)
SG Approved: 4/20/16 (info) / FACILITIES AND ADMINISTRATIVE COSTS – Val Kettner – V1 031616
Action: RC Sponsored Programs is removing all process from the policy, and it is currently with the Senate RCC for review. They plan to submit V2 for the April SCC meeting. Keep in carryover until we receive Version 2.
Policy 813
Version Routed: V1
Date Introduced: 9/14/17
SS Approved: 9/14/17 (info)
FS Approved: 9/14/17 (info)
SG Approved: 9/14/17 (info) / FACILITIES AND ADMINISTRATIVE COSTS – Val Kettner – V1 051017
Action: Housekeeping changes that needed to take place before the policy review committee will be ready to submit V2 (carryover item). Route to Faculty Senate, Student Senate, and Staff Senate for information.
Policy 823
Version Routed: V1
Date Introduced: 2/27/17
SS Approved: 3/1/17 (info)
FS Approved: 4/10/17 (input)
SG Approved: 3/7/17 (info) / FINANCIAL CONFLICT OF INTEREST-PUBLIC HEALTH SERVICE, NATIONAL SCIENCE FOUNDATION OR OTHER APPICABLE SPONSORED RESEARCH – Julie Sherwood – V1 012717
Action: Signed by President Bresciani on 5/3/17.
Discussion / Policy 714
Colette and Canan will discuss and come up with suggestions to bring back to the next SCC meeting.
Next Meeting
Thursday, October 12
8:30 AM
Meinecke Board Room, Memorial Union