SAM Executive Council Meeting 2.30Pm

SAM Executive Council meeting 2.30pm

Novotel Spring Conference

Amsterdam

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Invited Attendees:

James Allen, Pharmacy Representative (JA) Apologies

Claire Charras, Communications and Marketing (CC)Arriving Late

Vincent Connolly, Medical Non-Trainee Representative (VC)Apologies

Nerys Conway, Trainee Representative (NC)Attending

Alistair Douglas, President (AD)Attending

Roger Duckitt, Medical Non-Trainee Representative (RDu)Attending

Simon Fletcher, Intensive Care Medicine Co-Opted Representative (SF)Apologies

Mark Holland, Vice-President (MH)Attending

Ruth Johnson, Trainee Representative (RJ)Attending

Mike Jones, Training and Education Lead (MJ)Apologies (later flight)

Liz Lees, Nursing Representative (LL)Apologies

Helen Pickard, Nursing Representative (HP)Apologies

Chris Roseveare, Past President (CR)Attending

Nicholas Scriven, Treasurer (NS)Attending

Hannah Skene, Secretary (HS)Attending

Louella Vaughan, Research Lead (LV)Apologies

Rachel Wicks, Allied Health Professional (RW)Apologies

Christine Lawson, Eventage (CL)Attending

Rhid Dowdle (RDo)Attending

Stephanie Hough, Administrator (SH)Attending

Alistair Douglas welcomed everyone to the meeting and thanked everyone for attending.

1. Apologies: HS

2.Minutes of London Meeting January 2014: MH/HS/AD

Minutes of last meeting accepted with no amendments.

Action points from Glasgow and London meetings:

Nursing report: nurse reps not present.Full report requiredatautumn meeting
AHP: MJ to contact Nicky Mearns- not completed. ACTION POINT - SH to contactMJ
Education report: MJ not present. NS: Echo trainingwill be discussed at SAC on 4/7/14
Research update: LV not present. HS: SAMBA 2014 is on 19thJune. CR: SAMBA audit may become a CQC requirement
Surveys: CR:All surveys to members should be confirmed by research committee. AD agrees and suggests maximum4-6 per year (incEFIMsurveys)
SurveyMonkey subscription to continue
pH2013 invoice paid by NS. ACTION POINT – HS to put pH budget on Autumn agenda
Electoral Process: to discuss today
COI - HS has. ACTION POINT- COI to always be item 2 on the agenda. SH to send COI form to council and then to HS
Non-exec director: not been actioned. AD confirmed no further action required
Lay rep: discuss today
Quality standards: discuss today
FHC for Brighton- CR: FHC sessions in the Brighton programme
Trainee study leave funding for Amsterdam: Raised at SAC. Deaneries vary. AD:Doesn’t appear to have affected numbers attending Amsterdam
CPD: 12 points approved for SAMsterDAM
Honorary fellowship: discuss today
Budget for awareness week: discuss today

3. Meeting Updates: CR

Amsterdam:

Conference is full. RDu offered to chair VC’s session in his absence. SH asked about new membership discount- confirmed£70 full rate and £30 reduced rate.
Poster judging- CR:Rosettes will be awarded to each category. Awarded posters won’t be published in the journal but oral presentations will be. Abstracts and posters are published on the website. Will exclude posters which have been chosen for oral presentation from judging, as they will receive separate recognition.
New abstract judging process: each category will have pairs of assessors and an arbiter. AD and HS defendeddecision to invite more assessors this year.MH: weshould retain good judgers from this year and train others, using previous abstracts as training tool.AD agrees. Comments will be fed back to authors. Examples of constructive comments to be collated as a guide. ACTION POINT – CL and MH to collate sample comments for next abstract judging

NOTE: CL enters the room

Seniority: Judges should be ST5 and above
Case Reports: MH: abstract structure will be changed to be more relevant to case reports

Brighton:

CR: meeting 1.30pm on Thursday 1st May to discuss further
Jane Daker agreed to openBrighton meeting. Honorary Fellowship presentationmoved to end of second day
AGM: low turnout - plan for Thursday lunchtime. HS and RDu: need something to require members to attend
RD:evening entertainment arranged
ACTION POINT – CL to circulate draft Brighton programme
ACTION POINT – HS to apply for CPD approval

Cheltenham:

Chris Mustard and Markus Hauser are local organisers – CR to meet in Amsterdam
CR to continue chairing meetings subcommittee

NOTE: point 8 moved forward as RDo enters the room. CL leaves the room.

8. RCP/SAM medical staffing project: RDo

Papers circulated by RDodiscussed. Proposal made to RCPL to set up working party. RDo requests SAM’s involvement. AD agreed to RCP working party with SAM involvement.SAMBA could help obtain data as needs to be evidence based
Action point: RJ HS RDu expressed interest in helping getting this started. RDo to liaise

NOTE: RDo left the room

4. RCP Acute Care Fellow: AD

Acute care fellow will not have a voting position on SAM council
Action point: AD to arrange informal meeting with Anita Donnelly to discuss potential for new RCP Acute Medicine Committee, separate to Acute Medical Care Committee

5. SAM Position on GIM: AD

Statement required outlining differences between AIM and GIM, and AIM’s role in FHC.MH: differentiation on what we do is important
Action point: AD to draft statement and circulate to council

6. FHC task and finish group: MH

MH: wrote report last year. SAM needs to engage with FHC. MH will discuss further with Mark Temple. CR: FH Conference at RCPL in February – potential for discussion at the event about the implications of FHC on AIM
Action point: MH to discuss FHC further with Mark Temple
Action point: HS to put FHC on agenda for Brighton
Action point: CR to request change in FHC documentation - AIM involvement up to 72 hours, not 48 hours

7. RCP Shape of Training Response update: MH

Still no implementation plan. MH: There are opportunities for AIM in credentialing if goes ahead – examples being ICM and other specialty skills
AD: Can come off agenda at present

9. Council Appointments/ elections 2014: HS

Non-Executive Director. Decided against
Lay representative. HS: Geoff Charnley and Alan Sutton are to be appointed for three years. To attend at least 1 council meeting a year.Both to attend Brighton. Action point: AD to call both nominees. Action point: HS to invite both lay reps to Brighton council meeting
Trainee Representative. HS: RJ’s position to be advertised this summer. RJ will continue until February 2015. Action Point: HS to call for nominations for Trainee Representative
Nursing Representative.HS: Both nursing rep posts are coming to end of term. LL and HP can be nominated again for election should they wish. Action Point: HS to inform nursing reps and discuss process for elections this year
AD:All council members should attend council meetings in some form, including byphone
Allied Health Professional. RW no longer working in Acute Medicine. CR: potential for Physician Associates to take this role. AD: advertise for the autumn. Action: HS to call for nominations for AHP representative
Pharmacy Representative. JA been doing role for a while
Intensive Care Medicine Co-Opted Representative. SF currently in post. CR: Role is nominated by critical caresociety. Action Point: HS to contact SF regarding ICS nomination
Communications and Marketing Post. CL interviewing for position next week. CR: Needs to understand how to use social media for SAM
Administrator Post. AD welcomed SH to the post

NOTE: Point 10 and 11 pushed back until CC arrives

12. SAM Honorary Fellowship: AD

AD: Needs to be someone exceptional.CR: should not give more than one fellowship a year.
Nominations discussed. Council recommends Bernard Silk for Honorary Fellowship. He will be asked to give a fifteen minute talk at the end of day 2 in Brighton
Paul Jenkins is to be considered for next year
Action Point: AD to write to Bernard Silk offering him fellowship

10. Website Redevelopment Update: CC

AD: Need clear distinction between what members/non-members can see - make people want to join. AD suggests idea of an open password to log in initially
Voting not yet in place but will be. HS: concern people may be able to vote more than once
Action Point: CC to sign off website design and move to the next phase
Action Point: SH - emails on membership log in to be told about new website coming soon
Action Point: All council to look at own areas and update content
Action Point: All council to look at unit directory and suggest any changes required

11. Acute Medicine Awareness Week: CC

Smaller event this year due to changeover of marketing and communications post
CR happy to lead Twitter discussions again
Action Point: RJ & NC to lead, SH to send email out to members and previous participants
Action Point: CC to send merchandise to SH
Action Point: CR to lead twitter discussions during AMAW

13. NICE acute medical emergencies: MH

Phil Dyer appointed as deputy chair, Julian Bion is chair. HS: important people attend scoping meeting on June 13th. Invitations to MJ and CR. RDu applied and MH to attend as SAM representative
Action Point: NC to attend if second SAM place confirmed – HS to liaise
Action Point: HS to put on Brighton agenda

15. RILA Contract: CR

5year contract ends Sept 2016
RILA website use of SAM logo resolved
CR: RILA have had issues posting to international members – SAM will pay for those
CR: Nicola Cooper asked to be an assistant editor for the Journal
Action Point: HS to put RILA contract renewal on Brighton agenda

16. Exam Board Chair: NS

Deepak Bhatia standing down. NS: chair is a SAM nominated position. Council nominates NS to be chair. NS accepts and will step down as Secretary
Action Point: NS to call for nominations for Secretary position

17. EFIM update:RDu

RDu: new EFIM website to be launched in Geneva
Agreement to fund 2 trainees to attend ESIM: Winter school as prize for Awareness Week involvement (by raffle) and summer school attendance will be prize for Brighton best poster. Winners will be asked to write a report on ESIM
ESIM speaker invitations: council agreed SAM will cover costs for 2 days. If speakers wish to stay longer this must be self-funded
Action Point: RDu to ask EFIM to use SH as main contact for EFIM emails
Action Point:RDu to draft piecefor SAM news requesting ESIM consultantspeakers
Action Point: RJ and NC to organise raffle for winter school prize

18. SAM Quality Standards (and Guidelines Group): AD

HS: concern over number of standards already in place. AD proposes minimum and aspirational standards which are AMU specific
Action Point: AD and MH to write minimum and aspirational standards

19. Update list on those who are representing SAM on various committees: AD

AD: Need to know who is representing SAM at which event and to feed back to council
Action Point: SH to email council forup to date record and to requestreports

20. SAM Membership and Outstanding fees: NS

NS and SH explained situation to Council.Agreed to deactivate those who have not paid
Action Point: SH to email members in question to inform them of deactivation and request alternative payment

21. Regional Representation: AD

Deferred until next meeting

23. Any Other Business:

Doctors.net proposal: MH: Agree to trial. Action Point: AD to draft an email in response
College of Emergency Medicine (CEM): Action Point: AD to arrange strategy meeting with CEM
Sepsis Scoping Workshop: No update from LV.Action Point: LV to send update

24. Dates and Venue of future meetings: HS

Next meeting will be October 1stin Brighton unless urgent discussion is needed beforehand.