OSHMS Management Procedures / Version / 2.0
Revision / 5.0
Chapter / Page / 7 of 7
Emergency preparedness and response procedures / PIC / MohdAizad Ahmad
Mohd Yazid Yusof
Emergency preparedness and response procedures
OSH.UiTM.FKK(P.07)
Prepared by / Reviewed by / Approved bySignature / MAA / ZAB / NAR
Name / Mohd Aizad Ahmad / Dr. Zulkifli Ab Rashid / Prof Madya Dr Norazah Abd Rahman
Position / SOSHCo / OSHMR / Dean
Date / 28/04/2015 / 05/05/2015 / 08/05/2015
CONTROL DOCUMENT CHANGE RECORD
It is a responsibility to Person in Charge of this document to record any changes as follows
Rev / Approved by / Revision Date / Effective Date / Summary of Revision / Page
0.0 / Dean / 22.04.2011 / 22.04.2011 / Newly established document / All
1.0 / Dean / 05.11.2011 / 05.11.2012 / Action for stage 1 audit findings
-Numbering format changed
-Procedure contents changed from 5 sections to 8 section
-Correction of section 1,2,3,4,5,6,7,8 / All
2.0 / Dean / 13.11.2013 / 25.11.2013 / MS 1722: Part 1: 2005 were changed to MS1722: Part 1: 2011 clause 3.3.4
OSH.UiTM.FKK(P.07).IR was changed to OSH.UiTM.FKK(P.07).ISE
Emergency drill report/inspection report was changed to emergency drill report
Name in ERP Team chart were discarded as it can be changed by cyccle / 4
6
6
Attachment 1
3.0 / Dean / 06.09.2014 / 17.09.2014 / Updating revision number of all forms / All
Rev / Approved by / Revision Date / Effective Date / Summary of Revision / Page
4.0 / Dean / 27.02.2015 / 18.03.2015 / Amendment on Attachment 4 and 5
5.0 / Dean / 28.04.2015 / 08.05.2015 / Reauthorizing and re-dating due to appointment of a new Dean / All
1 Objective
1.1 This procedure outlines the mechanism of FKK UiTM OSH management to determine the potential accidents and emergency situations.
1.2 To address the prevention of OSH risks associated with them which occurred or involved FKK UiTM Community.
2 Scope
This procedure applies to all area in FKK UiTM in order to:
2.1 Ensure that the necessary information, internal communication and coordination are provided to protect all people in the event of an emergency at the FKK UiTM;
2.2 Provide information to, and communication with, the relevant authorities, emergency response services and the neighbourhood;
2.3 Address first-aid or medical assistance, search and rescue, fire fighting and evacuation of involved parties within FKK UiTM; and
2.4 Provide relevant information and training to all members of the organisation, at all levels, including regular exercises in emergency prevention, preparedness and response plans
3 Abbreviation
FKK UiTM / FakultiKejuruteraan Kimia, UniversitiTeknologi MaraERT / Emergency Response Team
ERP / Emergency Response Plan
OSH / Occupational Safety and Health.
OSHASCom / Occupational Safety and Health Committee.
SOSHCo / Sub Occupational Safety and Health Committee
OSHMS / Occupational Safety and Health Management System.
Dean / Dean of FKK, UiTM
PPF / PejabatPengurusanFasiliti (Facility Management Office)
SHE / Safety Health Executive
4 Definition
Emergency / An unplanned, unwanted even which result or may result in injury to people, damage to property, damage to environment or a combination of these.Inspection / A formal or official examination
Investigate / To observe or inquire into in detail
Hostile activities / An activity which can cause threat or danger or damage to people and equipment.
Utilities failure / Any interruptions of utility service.
Personnel impacts / An activity which can cause injury or danger to people
Natural disaster / A natural disaster is the effect of a natural hazard (e.g., flood and strom) that affects the environment, and leads to financial, environmental or human losses.
5 Reference
5.1 OHSAS 18001: 2007 Clause 4.4.7- Emergency Preparedness and Response
5.2 MS 1722: Part 1 : 2005- Emergency Prevention, Preparedness and Response
6 Procedures
No / Steps / Responsibility/When / OutputEmergency preparedness and response procedures
6.1 / Appoint Emergency Response Team(ERT) / Dean/SOSHCo / Letter of appointment500-FKK(PT.9/1)
6.2 / Develop the following emergency response plans (ERP).
· Hostile activities
· Personnel impacts
· Natural disaster
· Fire / ERT / · Attachement 2-Hostile activities – robbery, violence at work, amok, bomb threat, riot/demonstration.
· Attachement3-Personnel impacts – fatality, injury, sudden illnesses, food poisoning, hysteria.
· Attachement 4-Natural disaster – flood, sinkhole, freak storm.
· Attachement 5-Fire.
No / Steps / Responsibility/When / Output
6.3 / Communicate emergency response plans to all personnel. / ERT / Internal circular.
OSH.UiTM.FKK(P.04).IC_rev01
6.4 / Establish emergency preparedness programs as follows;
· Emergency related training to ERT – fire fighting, first aid, drill, etc.
· Inspect emergency related facilities. / ERT – annually. / Training Plan
OSH.UiTM.FKK(P.03).TP_rev01
6.5 / Implement emergency preparedness programs. / ERT- annually / Training records,
Emergency drill reports
OSH.UiTM.FKK(P.07).EDR_rev01,
Inspection shower and eye wash OSH.UiTM.FKK(P.07).ISE_rev02
6.6 / Investigate all emergency occurrence / SHE/ERT – upon occurrence of an emergency. / Accident & Incident Reporting and Investigation form
OSH.UiTM.FKK(P.09).AIIR_rev01
6.7 / Review and/or revise emergency response procedure. / OSHASCom – not more than 3 years. / Newly reviewed and/or revised emergency response procedure
OSH.UiTM.FKK(P.07)
7 Record
No / Records / File number / File location / Retention time7.1 / Letter of appointment
500-FKK(PT.9/1) / Records for OSH.UiTM.FKK(P.04) / OHSAS Meeting Room / 5 years
7.2 / Internal circular
OSH.UiTM.FKK(P.04).IC_rev01 / OHSAS Meeting Room / 5 years
7.3 / Emergency drill reports
OSH.UiTM.FKK(P.07).EDR_rev01 / Records for OSH.UiTM.FKK(P.07) / OHSAS Meeting Room / 3 years
7.4 / Inspection shower and eye washOSH.UiTM.FKK(P.07).ISE_rev02 / Laboratory level 5 and 6 / 3 years
7.5 / Accident & Incident Reporting and Investigation formOSH.UiTM.FKK(P.09).AIIR_rev01 / Records for OSH.UiTM.FKK(P.09) / OHSAS Meeting Room / Lifetime
7.6 / Training records / Records for OSH.UiTM.FKK(P.03). / OHSAS Meeting Room / 5 years
8 Attachment
8.1 OSH.UiTM.FKK(P.07).ISE_rev02 : Inspection shower and eye
8.2 OSH.UiTM.FKK (P.07).EDR_rev01 : Emergency drill report
8.3 Attachment 1-Emergency Response Plan Organization Chart
8.4 Attachment 2- Hostile activities response plan
8.5 Attachment 3- Personal impact response plan
8.6 Attachment 4- Natural Disaster response plan
8.7 Attachment 5- Fire response plan
This document is a controlled document and a copy right of FKK UiTM. Any hardcopy of OSHMS documentation issued or printed by any individuals are considered as uncontrolled copy. Any reference and usage by external parties must get written permission from the management of FKK UiTM.
External distribution of this document is strictly prohibited without permission. FKK UiTM
OSH.UiTM.FKK(P.07).ISE_rev02
FAKULTIKEJURUTERAAN KIMIA
SHOWER & EYEWASH INSPECTION
LAB :
PERSON INCHARGE :
INSPECTION RECORD
NO / DATE / STATUS / SIGN PIC / SIGN INSPECTOR / ACTION TO BE TAKEN1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
CHECKED BY APPROVED BY
FLOOR WARDEN LEVEL 5CHAIRMAN EMERGENCY RESPONSE TEAM
OSH.UiTM.FKK (P.07).EDR_rev01
FACULTY OF CHEMICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA
EMERGENCY DRILL REPORT FORM
TITLEDATE
TIME
LOCATION
MEMBER INVOLVE
REPORT CONTENT :
PREPARED BY: / APPROVED BY:
Attachment 1
Emergency Response Team Faculty of Chemical Engineering
Attachment 2
Hostile activities response plans
· Robbery
· Violence at work
· Amok
· Bomb threat
· Riot/demonstration
Attachment 3
Personnel impacts response plans
· Fatality
· Injury
· Sudden Illnesses
· Food poisoning
· Hysteria
Attachment 4
Natural disaster response plans
· Flood
· Sink hole
· Freak storm
· Land slide
Attachment 5
Fire response plans