Bylaws of the St. Louis Alumnus Chapter

Bylaws of The St. Louis Alumnus Chapter

THE BYLAWSOF

THE ST. LOUIS ALUMNUS CHAPTER

OFTHE TAU BETA PI ASSOCIATION

BYLAW I

1.01NAME.The name of this organization shall be The St. Louis Alumnus Chapter of The Tau Beta Pi Association, hereinafter referred to in these Bylaws as the “Chapter.”

1.02PURPOSE.The purpose of the Chapter shall be:

(a)to uphold the principles and ideals of The Tau Beta Pi Association,

(b)to advance the causes of the engineering profession,

(c)to provide opportunities for alumnus members to meet and discuss common interests,

(d)to assist the St. Louis University and Washington Universitycollegiate chapters with their programsand the selection of suitable alumni and eminent engineers for election to membership in the Association.

BYLAW II

2.01MEMBERSHIP. Membership in this Chapter is open to any member of Tau Beta Pi who is not an undergraduate student.Anyone eligible for membership may become a member by expressing his or her desire to become affiliated with the Chapter, his or her willingness to comply with these Bylaws, and by paying annual dues to the Treasurer of the Chapter.

BYLAW III

3.01OFFICERS.The officers of the Chapter shall be a President, Vice President, Secretary, Treasurer, andtwo Directors, who shall comprise the Board of Directors.The President, Vice President, Secretary, Treasurer, and Directorsshall serve a term of one year.

3.02NOMINATIONS.A nominating committee composed of the officers shall contact possible nominees and, with the nominees’ permission, nominate members for each office except that of President.The Vice President shall automatically succeed to the Presidency.The names of those persons nominated are to be sent to members with the notice of the election meeting by the Secretary.Further nominations may then be made from the floor at the election meeting.

3.03ELECTION OF OFFICERS.An election of officers shall be held at the election meeting inNovember of each year, with the term of office from January 1 through December 31.

3.04RESIGNATION OF OFFICERS.In the event of the resignation of an officer, the Board of Directors shall elect a replacement from the membership (with the member’s approval) to fill the office for the remainder of the term, except that the office of President shall automatically be filled by the Vice President, and a new Vice President shall be elected at the next meeting of the Chapter.

3.05COMMITTEES.The President shall appoint members to serve on committees, as deemed necessary by the officers.

3.06DUTIES OF THE PRESIDENT.It shall be the duty of the President:

(a)to perform the normal duties of that office, and

(b)to make certain that other officers perform their duties in accordance with these Bylaws.

3.07DUTIES OF THE VICE PRESIDENT.It shall be the duty of the Vice President:

(a)to assist the President;

(b)to prepare for the Presidency; and

(c)to be responsible for Chapter programs.

3.08DUTIES OF THE SECRETARY.It shall be the duty of the Secretary:

(a)to maintain records of the Chapter’s membership, keep the roll, and take the minutes of the Chapter meetings and to keep them up-to-date;

(b) to preside at Chapter meetings in the absence of the President and Vice President, in which instance he or she shall appoint another member to take the minutes;

(c)to send notices of the time, date, and place of meetings to members at least two weeks prior to a meeting;

(d)to send to the Secretary-Treasurer of the Association a copy of the Chapter’s Bylaws within two weeks of their adoption or amendment;

(e)to send to the Secretary-Treasurer of the Association the names and addresses of the Chapter’s official Convention delegate and alternate delegate on the official credentials form; and

(f)to carry on such other correspondence of the Chapter as the President or officers may direct.

3.09DUTIES OF THE TREASURER.It shall be the duty of the Treasurer:

(a)to send promptly in December of each year to the Secretary-Treasurer of the Association the annual Chapter dues; as provided in Article VII, Section 1(c), of the Constitution and Bylaws of the Association;

(b)to collect the annual membership dues in Novemberof each year; and

(c)to maintain the financial records of the Chapter.

3.10DUTIES OF DIRECTORS.It shall be the duty of the Directors to serve with the other officers as an executive committee to administer the affairs of the Chapter between meetings.

3.11CONVENTION REPRESENTATION.The Chapter shall be represented at the annual Convention of the Association by an official delegate, if possible.It shall be the duty of the Convention delegate to represent the best interests of the Chapter and the Association.The President of the Chaptershall be the delegate.The other officers shall be alternates in the order given in Bylaw III, 3.01.If none of the officers are able to attend, they shall name a delegate from the membership.

BYLAW IV

4.01MEMBERSHIP DUES.Annual dues in the amount of $20shall be payable in January.

4.02CHAPTER DUES.The annual Chapter dues to the Association shall be paid by the Treasurer in accordance with the Constitution and Bylaws of the Association, Article VII, Section 1(c).

4.03PROJECTS. The Chapter may sponsor various projects provided any proceeds from said projects would be used to finance scholarships, fellowships, or similar awards.

4.04DONATIONS. The Chapter may accept private donations which have been designated for the purpose of providing scholarships, fellowships, or similar awards, or for defraying the expense of Chapter operations.

4.05SOLICITATIONS. NO member, nor individual, nor organization may solicit any support (including moral or financial) without prior knowledge and approval by a majority of the Board of Directors.

4.06DISTRIBUTION OF NET EARNINGS.No part of the net earnings of the Chapter will inure to the benefit of, or be distributable to, members, officers or Directors of the Chapter or to any other individual.

4.07DISSOLUTION.In the event of dissolution of the Chapter, the residual assets shall be distributed to the Tau Beta Pi Association, a corporation organized and operated exclusively for educational and scientific purposes and exempt from Federal income tax under Section 501 (c)(3) of the U.S. Internal Revenue Code of 1954.Any of such assets not so disposed of shall be distributed to a fund, foundation or corporation, organized and operated exclusively for charitable, religious, educational or scientific purposes and similarly exempt from Federal income tax or to a Federal, State or Local Government for public purpose.

BYLAW V

5.01BOARD MEETINGS.The President, as deemed necessary, or upon request of three officers, will call within ten days a meeting of the Board of Directors to plan Chapter activities or to act upon urgent business.

5.02CHAPTER MEETINGS.The regular meeting of the Chapter shall be the election of officers inNovember. If a quorum is not present at the time of the regular meeting, the election will be handled by a mail ballot.The time limit to vote is specified in Bylaw 6.03.

5.03QUORUM.At least 20percent of the active members must be present at a meeting of the Chapter before any business may be transacted.

5.04RULES OF ORDER:Robert’s Rules of Order Newly Revisedshall govern the proceedings of all meetings of the Chapter, except as provided in these Bylaws.

BYLAW VI

6.01PROPOSED AMENDMENTS.Amendments to these Bylaws shall be proposed either by an active member of the Chapter at a regular meeting; orby a majority of the officers at any time.

6.02ADOPTION.Any amendment proposed in the manner specified in Bylaw 6.01 will be adopted if approved by the affirmative vote of at least 50 percent of the Chapter membership entitled to vote thereon, or 75 percent of the members voting.Ballots will be mailed to all members eligible to vote, if the matter cannot be handled at a regular Chapter meeting.

6.03TIME LIMIT OF VOTE.Any member who fails to return his or her ballot to the Secretary within two weeks of the time the ballot was mailed to him or her shall forfeit his or her vote to the officers of the Chapter who shall be empowered to vote for him or her in a manner which they believe to be in the best interests of the Chapter and of the Association.

BYLAW VII

7.01ENACTMENT.These Bylaws shall be in force when petition is signed by at least ten alumnus members of the Tau Beta Pi Association.

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Last Updated: April 16, 2013 (K. Page KS-G 2011)

Date Enacted: [Insert Date]