ZetaChapter, SigmaThetaTauInternational

Non-Delegate TravelPolicy

Origination Date:

Revised Date: 10/27/14

Next Review Date:10/2016

Effective Date:10/2014

Approval Date:10/27/14

Policy Title: Non-DelegateTravel Policy

Overview

TheBoardofZetaChapterrecognizesthatnon-delegate chaptermembersmayberequiredtotravelorincur otherexpensesfromtimetotimetocarryoutchapterwork or scholarship that meet the goals of the mission of STTI and Zeta. Thepurposeofthispolicyisto ensurethat:

a.Adequatecost controlsareinplace;

b.Travelandotherexpendituresareappropriate (up to $1,500.00);and

c.Aconsistentanduniformapproachisfollowedforthetimelyreimbursementof authorizedexpensesincurredbychaptermembers.

Policy

  • Applicants must be members of Sigma Theta Tau, International and the Zeta Chapter.
  • The Zeta Chapter board will appoint any non-delegate Zeta members to represent the chapter at the STTI Convention or Regional meetings.
  • ZetaChapterboardwillauthorizealltravelrelatedtorepresentingthechapter. The treasurer will maintain a copy of the minutes that documents the board’s approval.
  • ExpensesactuallyincurredwillbereimbursedfollowingthecurrentUSGSAguidelines fortheinvolvedcity. See Thisincludesconferenceregistration,travel, hotel,groundtransportationandmeals.
  • Chaptermembersareresponsibleforsecuringalltravelarrangementsandpayingalltheir expenses.EveryattemptshouldbemadetominimizecostforZetaChapter.
  • ChaptermemberstravelingonbehalfofZetaChaptermayincorporatepersonaltravelor personalbusinesswiththeirZeta-relatedtrips;howeverZetaChapterwillreimburseonly theconferencerelatedexpenses.Anyadditionalnon-conventionrelatedexpenses (stopovers,meals,transportation,etc.)arethesoleresponsibilityoftheindividualandwillnotbereimbursedbyZetaChapter.
  • Expensesassociatedwithtravelofanindividual'sspouse,familyorfriendswillnotbereimbursedbyZetaChapter.
  • AcompletedZetaChapterExpenseVoucherwithreceiptsmustbesubmittedwhen requestingreimbursementwithin60daysaftertheexpenseisincurredorthetripends.
  • Ifthegrantrecipientfailstocompletethetravelforreasonsotherthanillnessordeathof afamilymember,ZetaChapterwillnotbeobligatedtopaycostsincurredbythe applicantandwillbereimbursedforcostsalreadypaidbyZeta.
  • RepresentativestoSTTIconvention/regional meetings/conferenceswillprovideareport totheZetaboardinpersonorinwriting.

Travel forZetaChapter BusinessProcedure

ZetaChapter,SigmaThetaTauInternational

TravelGrantApplication

Complete this portion of the document and submit for approval before travel.

  1. ApplicantName
  2. Mailing Address:

Street

City/State ZipCode

  1. Emailaddress
  1. Telephone
  1. NameofConference:
  1. Location:
  1. Dates of conference:
  1. Abstract of research/evidenced-based practice project accepted for presentation:
  1. ZetaChapterSigmaThetaTauMembership

Yes No

  1. PriorSTTIResearchorTravelGrantAwards:

Yes No

  1. OtherCurrentorPotentialTravelSupport:
  1. Identify how this request meets the goals and mission of STTI’s and Zeta.

Zeta Chapter, STTI,Travel GrantReimbursementForm

Complete and submit this portion after travel has been completed:

NameofpersonwhotraveledforZetaChapterbusiness:

Email address:

Address:

Telephonenumber: Home: Work:

Receiptsare attachedforthefollowingexpenses

Hotel / Meals / Transportation: AirandGround
Dateof
Departure
DayTwo
DayThree
DayFour
DayFive
DaySix
DaySeven
Day of Return

Conference/meetingregistrationfee:

Traveltoprogram: