ADMINISTRATIVE ASSISTANT
Diversity & Inclusion/Administration
Summary of Position
The Administrative Assistant is responsible for assisting theSenior Vice President, Chief Diversity & Inclusion Officer and the Director of Human Resource Developmentfor the administrative support of day-to-day operations to ensure an effective and efficient operation. This position requires a high level of maintaining confidentiality.
Work Performance
Diversity & Inclusion
- Assist Senior Vice President, Chief Diversity & Inclusion Officer with administrative and technical support.
B. Provides support and coordination on special projects and initiatives.
C. Monitors what is spent to ensure expenses don’t exceed allotted budgets or Diversity Council expense guidelines.
D. Tracks progress, deadlines, task and accountability of all internal projects such as Diversity and Inclusion Calendar.
E. Coordinate travel needs, food service, hotels, and conference room reservations for Diversity Council and other appropriate committee meetings.
F. Serve as recording secretary on Diversity and Inclusion Council and prepare minutes and material required for Executive Committee and Board approval.
G. Prepare charts and graphs requiring data collection from various sources for internal and external presentations. (Coordinate with Business Analyst and Research Manager).
H. Assist with Diversity and Inclusion events and programs, rsvp’s, etc.
I. Maintain Diversity & Inclusion database.
J. Communicate and interact professionally with co-workers, management and customers.
Administration
K. Assist Director of Human Resource Development with administrative support and HR projects.
L. Assist with semi-monthly payroll administration.
M. Responsible for maintaining all confidential personnel files and personnel actions along with Director.
N. Handles part-time employment/intern needs for all areas. (Includes time schedule of the internship program and works with staff on overall evaluation).
O. Tracks all approved floating, PTO, and EIB/FMLA for employees.
P. Handles the distribution of daily mail for the Administration Division.
Q. Assists employees with basic interpretation of HR policies and procedures.
R. Assists with benefits administration as necessary.
Supervision
This position reports directly to theSenior Vice President, Chief Diversity & Inclusion Officer and Director of Human Resource Development.
Preferred Knowledge/Education
College degree preferred. Candidate must have at least 5 years’ Administrative experience. Must have knowledge of basic computer skills and be proficient in Word, Excel, Spreadsheets and PowerPoint. Good organizational, communication and telephone skills.
Status: Non-Exempt
Send Resume and compensation requirement to:
Nichole Robb
Email:
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Signature Date
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Print Name
Revised May 9, 2016