Product
SAP ERP
G.B.I.
Release 6.07
Level
Instructor
Focus
Warehouse Management
Authors
Simha Magal
Stefan Weidner
Chris Bernhardt
Version
2.30
Last Update
July 2014 / MOTIVATION
Theoretical lectures explain concepts, principles, and theories through reading and discussion. They, therefore, enable students to acquire knowledge and gain theoretical insights.
In contrast, case studies allow them to develop their abilities to analyze enterprise problems, learn and develop possible solutions, and make sound decisions.
The main objective of the GBI case studies in general is for students to understand the concept of integration. These descriptive and explanatory case studies will allow students to understand the importance and the advantages of integrating enterprise areas using an ERP system. / The main goal of this document is to help instructors prepare the SAP system for the Warehouse Management case study process and to support them trouble-shoot problems that might occur during the course.
Beside technical and didactic prerequisites, the lecturer notes list SAP transactions for testing and correcting student results in the SAP system. In addition, this document describes common problems and explains their reason and solution.
Prerequisites
NoteBefore using this case study in your classroom please make sure that all technical (month-end closing, user management etc.) and didactic prerequisites are fulfilled. Such prerequisites are briefly pointed out below. Detailed documentation can be displayed at and downloaded from the SAP University Alliances Community (UAC) portalor the UCC web sites.TechnicalPrerequisites
The Warehouse Management case study is based on a standard SAP ERP client with the current GBI dataset. Before processing the case study on your own or with your students all general setting should be checked.
This includes month-end closing in Materials Management (transaction MMPV) which is documented on the UCC websites. / Month-end closing in MM
MMPV
Note:With the current version of the GBI client a year-end closing is not necessary, because it has already been automated or because it is not needed for the process described in the curriculum material. / Year-end closing
User accounts in the SAP system need to be created or unlocked. / User management
These student user accounts should end with a three-digit numeric number (e.g. GBI-001, GBI-002 etc.). This number will be represented by ### in the case study and helps differentiate customer accounts, products etc.
In an SAP ERP GBI client already exist 1000 user accounts from GBI-000toGBI-999. These users need to be unlocked. The initial password for each GBI-### account is set togbiinit. / GBI-000 to GBI-999
gbiinit
Transaction ZUSR was developed in the GBI client in order to mass maintain SAP user accounts. For a detailed description of this and SAP standard transactions for user management (SU01 and SU10) please refer to the lecturer notes“SAP User Management“ (see UAC current GBI curriculum chapter 3 – Introduction to Global Bike). / ZUSR
SU01
SU10
All GBI-### user accounts have been assigned to the role Z_GBI_SCC_US and have authorizations to use all applicative transactions in the SAP ERP system. The role allows access to all transactions necessary for GBI exercises and case studies.If you need access to system-critical transactions, i.e. for development purposes, you may assign the composite profile SAP_ALLto your student accounts.
Guidelines on how to maintain roles and profiles can be found in the lecturer notes„SAP User Management“ (see UAC current GBI curriculum chapter 3 – Introduction to Global Bike).
It is useful for the instructor to have a user account available for testing that has the same authorizations as the student accounts.You may use the predefined instructor account GBI-000for this purpose. / Instructor account
GBI-000
Didactic Prerequisites
In order to successfully process this case study students should be familiar with the navigation in SAP systems, especially the SAP Easy Access menu, the SAP transaction concept as well as possible documentation and help options.We highly recommend using the navigation slides and the navigation course(see UAC current GBI curriculum chapter 2 – Navigation). / Navigation
In addition, it has been proven beneficial that students have a thorough understanding of the historic background and the enterprise structure of the Global Bike concern before they start working on the SAP system.For this purpose we recommend the case study“Global Bike Inc.“ (see UAC current GBI curriculum chapter 3 – Introduction to Global Bike)or the case study“Business Process Analysis 1“ (see UAC current GBI curriculum chapter 3 – Introduction to Global Bike). / Company background
Because the case study is not based on the exercises, it is not necessary to have processed the WM exercises before you start with the case study. However, it is recommended.
In order to function properly this case study needs a GBI client version that is equal to or higher than the case study version (see cover page). Please check. If you do not know the client version please use the transaction ZGBIVERSION within your SAP ERP system or contact your UCC team. / GBI client version
/
Student Assessment
Note With the transactions listed below you can check and correct master and transactional data that your students have created during your course.Master Data
MMBEStock Overview
MB52Display Stocks of Material
LX03Bin Status Report
Transactional Data
ME22NDisplay Purchase Order
ME23NDisplay Purchase Order
MIGOGoods Receipt/Issue
LT21Display Transfer Order
VA02 / VA03Change / View Sales Order
VL02N / VL03NChange / View Outbound Delivery
/
Process Monitoring
Valid for: WM I, WM II, WM IIINoteDuring the case study the SAP system creates documents which are automatically logging all business process steps. These documents rely on master data that were either predefined by the curriculum development team or created by your students.
Show Purchase Order / Document flow
By using the transaction codeME22Nyou will see the screenStandard PO ########## Created by GBI-###. Select to selectanother order. / ME22N
Sales order number
Note Should your student and you not remember the order number, you may search for it using the F4 help.Here, you navigate to the Purchase Documents per Vendor tab and enter your vendor (103###).
/
Problem: Review Transfer Orders
Valid for: WM I, WM II, WM IIISymptom You would like to check the transfer orders of your participants.
Reason The material inventory or the material inventory value seems to be wrong because the confirmation of a transfer order is missing.
Solution Check the transfer orders and confirm them if necessary.
Transfer Orders
Please use the transaction LT23 to get an overview of open or confirmed transfer orders. / LT23
In the Transfer Order: List of Resident Documents screen, enter 100 as Warehouse number.Within the areas Confirmation status and Program parameters you may filter the transfer orders by status and date. / 100
Afterwards please execute the report by pressing F8 or.
/
Problem:Check the amount of ordered goods
Valid for: WM I, WM II, WM IIISymptomThe material inventory or the material inventory value seems to be wrong.
Reason Shortage of goods could be an indicator for input or typing errors during the creation of purchase orders.
Solution Check if your participants ordered a wrong amount of goods.
Warehouse Stocks of Material
Use the transaction MB52 to get an overview of the amount and value of stored goods. / MB52
In the Display Warehouse Stocks of Material screen, enter SD00 as Plant and KPAD1XXX toKPAD1YYYas Material for WM I, DXTR1XXX to DXTR1YYY for WM II or PRTR2XXX to PRTR2YYY for WM III.Replace XXX-YYY by your number range. / SD00
For WM I
KPAD1XXX to KPAD1YYY
For WM II
DXTRXXX to DXTRYYY
For WM III
PRTR2XXX to PRTR2YYY
Afterwards please execute the report by pressing F8 or.
/
Problem: Review the storage bins
Valid for: WM I, WM II, WM III, WM IVSymptom You would like to check if the materials are stored into the right storage bin.If the participants use the wrong storage bin, they may run into errors on later goods issue.
ReasonWrong inputs or typing errors are common mistakes of participants. They may lead to serious errors while processing later parts of a case study.
Solution Check the storage bins by using the transaction LX03.
View storage bins
Please use the transaction LX03 to check the storage bins of your participants. / LX03
In the Bin Status Report: Initial Screen, enter 100 as Warehouse number and limit the storage bins to ones your participants used by entering STBN-1-XXX toSTBN-1-YYY asStorage binfor case study WM I, STBN-7-XXX to STBN-7-YYY for WM II or STBN-8-XXX to STBN-8-YYY for WM III and WM IV. Replace XXX-YYY by your number range. / 100
For WM I
STBN-1-XXX
STBN-1-YYY
For WM II
STBN-7-XXX
STBN-7-YYY
For WM III and WM IV
STBN-8-XXX
STBN-8-YYY
Afterwards please execute the report by pressing F8 or.
/
Problem:Goods stored into wrong storage bin
Valid for: WM I, WM II, WM IIISymptom The bin status report shows that some goods were stored into a wrong storage bin.
Reason While storing process a wrong storage bin number was entered.
Solution Use a stock transfer order to store the affected goods into the right storage bin.
Stock transfer of goods
Please use the transaction LT10 to create a stock transfer order and to put the goods into the right storage bin. / LT10
In the Stock Transfer: Start screen, enter 100 as Warehouse number, 001 as Storage typefor WM I and WM III or 002 for WM II. Enterthe material you want to transfer (e.g. KPAD1###) as Material. Afterwards press F8 or / 100
For WM I and WM III
001
For WM II
002
Material number
Select the material you want to transfer and click onStockTransfer foreground .
In the Specify Destination Data screen, enter 001 as Storage Type, STBN-1-### as Storage Bin for WM I, 002 as 002 as Storage Type, STBN-7-### as Storage Bin for WM IIor 002 as Storage Type, STBN-8-### as Storage Bin for WM III.Enter 001 as Storage Sectionand 999 as Movement Typeafterwards. Also selectConfirm immediately. Then click on copy. / For WM I
001STBN-1-###
For WM II
002STBN-7-###
For WM III
002STBN-8-###
001
999
Confirm immediately
/
Problem: Review purchasing documents
Valid for: WM I, WM IISymptomYouwould like to compare the purchase orders with the expected results.
ReasonWrong inputs or typing errors are common mistakes of participants. They may lead to serious errors while processing later parts of a case study.
SolutionReview the purchase order documents of your participants to verify that all inputs are correct.
View purchasingdocuments
Use the transaction ME2Lto get a list of all purchasing documents of your participants. / ME2L
In thePurchasing Documents per Vendor screen, enter the range of vendors from103XXXto103YYY. Replace XXX-YYY by your number range. / 103XXX
103YYY
Afterwards please execute the report by pressing F8 or.
/
Problem: Insufficient material stock level in Dallas
Valid for: WM IISymptom In Dallas an insufficient amount of materials on stock lead to the situation that the good issue can’t be posted.
Reason Error messages may be caused by unplanned or unintentional material consumption or by entering incorrect (too high) quantities during the case study process.
Solution Basically, sufficient stock levels for all materials used in the exercises and case studies have been predefined in the GBI client. However, you can receive missing materials on stock using transaction MIGO. In this specific case, please use movement type 501, plant DL00, storage location FG00 and the particular material (DXTR1###).
Posting goods receipt
Open the transaction by using the transaction code MIGO. In the first drop down menu select Goods Receipt and Other in the second one. Check if the movement type changed to 501. Afterwards enter the needed material as Material Short Text, the needed amount as Qty in UnE, the plant you want the material to be delivered as Plnt and the storage location you want the materials to be stored to as SLoc. For example DXTR1### as material DL00 as plant and FG00 as storage location. Then click on or press Enter. Post your goods receipt by clicking . / MIGO
Goods Receipt
Other
DXTR1###
DL00
FG00
/
Problem: Review sales orders
Valid for: WM IIISymptom Youwould like to compare the sales orders with the expected results.
Reason Wrong inputs or typing errors are common mistakes of participants. They may lead to serious errors while processing later parts of a case study.
Solution Review the sales order documents of your participants to verify that all inputs are correct.
View sales orders
Use the transaction VA05 to get a list of all sales orders of your participants. / VA05
In the List of Sales Orders screen, you may choose between different selection criteria. Confirm your selection with Enter or .
Then enter UW00 as Sales Organization, WH as Distribution Channel, BI as Division, SD00 as Sales office and US as Sales Group. / UW00
WH
BI
SD
US
Afterwards please execute the report by pressing Enter or .
/
Problem: Insufficient material stock level
Valid for: WM IIISymptom An insufficient amount of materials on stock lead to the situation that the good issue can’t be posted.
Reason Error messages may be caused by unplanned or unintentional material consumption or by entering incorrect (too high) quantities during the case study process.
Solution Basically, sufficient stock levels for all materials used in the exercises and case studies have been predefined in the GBI client. However, you can receive missing materials on stock using the following description.
Post goods receipt
Since a warehouse management system is used in San Diego the process used for goods receipt is a little different to the one of the last WM case study.
Use transaction code MB1C and enter 501 as Movement Type, SD00 as Plantand FG00 as Storage Location. Afterwards click on .
Within the new screen select No Transfer Requirment and confirm with .
In the Enter Other Goods Receipts: New Items screen, enter PRTR2### as Material andyour needed amount of goods asQuantity. Post your goods by clicking on. / PRTR2###
Quantity
Storing the goods
Use the transaction LT10 and enter 003 as Storage type and PRTR2### as Material. Afterwards please execute the process by pressing F8 or .
Select the stock in storage bin WE-ZONE, which you‘ve posted in the previews step, And start the stock transfer by clicking on Stock Transfer Foreground.
In the Specify Destination Data screen, enter 002 as Storage Type, STBN-8-### as Storage Bin, 001 as Storage Section and 999 as Movement Type. Also select Confirm immediately. Afterwards click on copy. / 002
STBN-8-###
001
999
Confirm immediately
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